Records Keeping Flashcards
Electronic records may or may not be vital to an organization. What characteristic is most important when dealing with these type records?
Electronic records must be backed up on a regular basis.
what makes subject filing systems easy?
Subcategories
Records that are retained on a regular basis are stored on what?
Microfilm
How are government organizational or unit names are indexed?
direct responsibility,function,designation
What format does personal indexing follow?
Last name, first name, professional or numeric suffix, title
Last name, first name, professional or numeric suffix, title
What is a charge out form?
Placed in the appropriate file, the file system maintainer can follow up on charged-out documents to be returned.
a record will be permanently retained if?
it has primary or secondary value
How do you file identical names?
city name, state or province name, street name, street number, house or building number
A call back number is used in this record keeping activity
document security
COM is best associated with what type output?
Microfilm
when filing in terminal digit indexing use this method
Final unit/ Second unit/ First unit.
What area most uses optical mark scanning?
Tests scoring, recording of data from surveys, etc.
Geographic filing systems are used by?
Oil and gas companies
This is a characteristic of direct file systems
allow file browsing
In an alphabetical filing system abbreviated or shortened personal names are?
indexed as written
