random Flashcards
Suggest an input device that could be used to send photographs by e-mail.
Scanner
Identify ONE type of communication device used in a personal computer.
Modem
Name TWO types of electronic communication media.
- Email and 2. Phone and voicemail.
You have typed a document in Microsoft Word.
Explain how the document may be saved using the toolbar.
“Go to file press save as then you select the location you want to save the file then choose a name and then click save”
A number of ‘objects’ are displayed on the desktop of a personal computer, for example,
‘Internet Explorer’ and ‘Recycle Bin’.
Give the correct name for the objects on the desktop.
Icons
You are required to compile the financial statements for your office.
(a) Name the application software that you will use to gather the information.
Microsoft Excel
(b) You are to present the financial statements in slide form for use with a multimedia
projector.
(i) Identify ONE type of software that you may use to display the financial statements
(ii) Name TWO types of graphics that you will use in your presentation for EACH document
(i) Answer: Microsoft Powerpoint
(ii) Answer: A Chart, pictures or table
Table 1 below refers to the selection of appropriate stationery and paper sizes for two documents.
(a) Copy the table into your answer booklet and complete it by stating the appropriate
stationery and paper size that should be used for EACH of the TWO documents.
TABLE I
STATIONERY AND PAPER SIZE FOR EACH DOCUMENT
Document
(i) A short internal communication
(ii) A three-page letter to a supplier
(i) A short internal communication
Stationary : copy paper
Paper size: A5
(ii) A three-page letter to a supplier
Stationary: Copy paper
Paper size: A4
Name the appropriate size and type of envelope for (a) (ii) above, if the letter is being
sent from your territory to a supplier in New York, USA.
Diagram: a (ii) is A three-page letter to a supplier
The type of Envelope for A (ii) is C4.
The size in metric is 229mm x 324mm. and the measurement is 9’’ x 12.75”.
Explain the term ‘intellectual property’.
Identify ONE of the rights that is protected by intellectual property laws.
Moral rights
Definition: Moral rights are personal rights that connect the creator of a work to their work.
A required text for your class is unavailable in the bookstores but your friend has the
book. You both agree that it would be a good idea to duplicate the relevant chapters
and distribute them to the rest of the class.
Briefly discuss the law that is being breached
Copyright law is breached beause you are circulating copies of someone’s work to the public. That’s illegal , especially without permission
Marcia has been asked to use a computer to prepare the following letterhead. She has been
instructed to centre the letterhead in the header. The content should be bold and in italics.
Century City Motor
50 Pike Street
Georgetown
Guyana
Phone 592-333-4075 Fax 592 333-3480
Email centurymotor@yin.com
(a) Briefly outline the steps to be taken to prepare the letterhead, after the appropriate
programme has been opened on the computer.
(b) On a clean page, copy the letterhead to show how it would appear on the paper
First open microsoft word click on the insert tab then click on the drop down arrow for header. choose a header style then click on the centre button. type the information to be in the header then block it then click on the bold and italics button
(b) answer: centre in the letterhead once it is in the bold and italics
Which of the following is NOT likely to be found
on a letterhead?
a. page number
b. name of organization
c. the firm’s telephone number
d. e-mail address
page number
What is the correct spacing between the body of the
letter and the complimentary close?
a. 4 clear spaces
b. 1 clear space
c. 6 clear spaces
d. 2 clear spaces
4 clear spaces
Which of the following refers to the writer’s name
within a letter?
a. salutation
b. designation
c. signatory
d. personal
signatory
A document which shows the schedule of an
executive’s travel arrangements is called a/an:
a. diary
b. programme
c. itinerary
d. travel sheet
travel sheet
_______ is a set of instructions that tell the
computer what to do.
a. data
b. procedure
c. software
d. hardware
data
What are the TWO main types of software?
a. custom and general
b. windows xp and windows 2007
c. utility software and antivirus
d. system and application
system and application
Application software enables the user to
a. perform specific tasks
b. control the hardware devices
c. co-ordinate the activities on the computer
d. all of the above
perform specific tasks
Under page layout, which of the following is not a
feature of a page?
a. orientation
b. size
c. margin
d. alignment
alignment
- Which of the following is a feature of HEALTH
practices when using the computer?
a. use a soft damp cloth to clean the monitor
screen
b. cover the computer when not in use
c. get up and take short breaks to relieve
tension, boost circulation and rest eyes
d. never eat or drink at the computer desk
get up and take short breaks to relieve
tension, boost circulation and rest eyes
Which of these keys will allow one to move from the
beginning of a document to the end?
a. CTRL End
b. CTRL Home
c. PgUp
d PgDn
CTRL End
When navigating a document to move to where you
typed or edited last, one should use
a. end key
b. right arrow key
c. left arrow key
d shift + F5
shift + F5
Which of the following is NOT a legal document?
a. specification
b. conveyance
c. lease
d. hire purchase agreement
hire purchase agreement
All of the following are types of paragraphs
EXCEPT:
a. indented
b. hanging
c. inset
d. shoulder
shoulder
When typing a document, upon seeing this
manuscript sign
“ # “ the typist is expected to:
a. align the document
b. close the document
c. insert information
d. insert a space
insert a space
Two types of headings used in advanced tabulations
are:
a. main and sub heading
b. side and marginal heading
c. shoulder and paragraph heading
d. vertical and oblique
vertical and oblique
Punctuation marks are commonly used in document
production, which of the following is not one?
a. full stop
b. comma
c. asterisk
d. colon
asterisk
Which of the following is an advantage of computer usage?
Reliability
In a spreadsheet, the space where a row and a column intersect is called a
Cell
Which of the following types of software is MOST compatible with the mail merge features?
Spreadsheet
A larger collection of related files is called a
Database
Which of the following statements represents the CORRECT sequence of actions for text to be copied and pasted?
Select content, press the Copy button, move the insertion point to where the text is to be inserted and press the Paste button
An agenda is a
list of items to be discussed at a meeting
The MOST common size of paper used for business letters and similar documents is
8 1⁄2′′ × 11′′
A memorandum is MOST suitable for communicating with
suppliers
Matthew wants to send the same email to both John and Susan. Which of the following features should Matthew use?
CC
When sending electronic mail, the BCC feature is used to
allow persons to receive the mail without the primary recipients knowing
In document management, a ‘mailable’ document is BEST defined as a document which
is error-free and professionally completed
How many days in advance are notice of meeting given?
14 days
When the fingers of both hands are positioned on the home keys, which two keys are left between them?
F and J
When your fingers are positioned on the home keys, which set of keys would the fingers on your right hand be positioned on?
asdf
On what size paper do you prepare notices?
Prepare short notices on A5 and long ones on A4
on what paper should a menu be made?
A4 or A5 paper
The text “Total Amount” in a cell is best described as a _____________
Label
A ####### error occurs when
A column is not wide enough to display the cell’s content
Where is an active cell reference displayed?
Name box
How do you know what data is in a cell?
The formula bar
A ___________ is an equation that performs calculations on values in your worksheet
Formula
(B5:D9) is best described as a:
Cell range
To create an oblique heading, we change the ______________ of the text in the cell.
orientatation
What does the Ctrl+I shortcut key accomplish in Microsoft Word?
it applies italic formatting to the selected text.
What does the Ctrl + B shortcut accomplish in Microsoft Word?
It makes the selected text bold.
There are __________ types of headings.
4
A paragraph, when Left aligned, is called a
blocked paragraph
A manuscript may be BEST referred to as a document that:
is a rough draft to be edited and prepared as a mailable copy.
The most appropriate salutation to use for a business letter is
Hi
Which of the following is not likely to be found on a letterhead?
Date
The _____________ prepares the agenda for the meeting
Secretary
Which document usually has a tear-off slip?
Circular letter.
Open punctuation is used when preparing:
Blocked letters.
It would be best to prepare a notice on:
A5 landscape paper.
- Multiple-choice
Edit
30 seconds
1 point
Which of the following is likely to be the MOST effective communication medium to simultaneously deliver a presentation to a group of persons scattered across three adjacent time zones?
teleconferencing;
Which of the following are required to send an e-mail?
I. A valid e-mail address.
II An e-mail client program.
III A message header or subject.
IV A direct connection to the Internet.
I and II only.
Legal documents may be printed on all the follow EXCEPT:
8.27 x 5.83.
Which of the following is NOT a web-based e-mail client program?
Outlook;
A computer network is:
A collection of two or more computers joined together.
