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Quiz Flashcards

1
Q

5 Mandatory bid Items

A
  1. Bid guarantee
  2. Surety cert
  3. Stock holder disclosure (ownership cert)
  4. Listing of sub-contractors
  5. Acknowledgment of addenda
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2
Q

T or F Not submitting Iran disclosure with bid is a fatal flaw

A

False

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3
Q

40:11-15: Contracts that may be awarded for multiple years. Give 5 examples

A
  1. Recycle
  2. Solid Waste
  3. Data processing
  4. Food Services
  5. Lighting public Street
  6. Insurance
  7. Fuel for generating electricity
  8. Thermal Energy
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4
Q

Define Aggregate

A

The sum expended or to be expended in connection with the same immediate purpose/task

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5
Q

Mistake

A

means, for a public works project, a clerical error that is an unintentional and substantial computational error or an unintentional omission of a substantial quantity of labor, material, or both, from the final bid computation.

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6
Q

Concession (5 examples of concessions)

A

granting of a license or right to act for or on behalf of the contracting unit

  • Food Serv.
  • Vending Machine
  • Advertisement
  • Snack Shack
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7
Q

Responsive

A 
conforming to:
 the terms and conditions
specifications
legal requirements
and other provisions of the request.
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8
Q

Lowest Price

A

least amount that meets all requirements

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9
Q

T/F - One of reasons to reject bid is because gov body decides to abandon project

A

True

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10
Q

T/f - Bid thresholds when adjusted are rounded to the nearest thousand

A

True

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11
Q

T/F- In addition to a formal written contracts, can also use purchase order

A

True

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12
Q

T/f - Under disqaul. for prior neg. exp. the time frame must be for a specific period but not to exceed 5 years

A

True

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13
Q

T/F- Failure of bidder to supply statement of ownership is curable if it happens prior to date of award of contract

A

False

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14
Q

T/F - contracting unit may not charge a fee for copy of bid documents

A

False

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15
Q

T/F- Project labor agreements may be included on construction projects > 5mil

A

True

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16
Q

T/F- Use of competitive contracting req. bidder to submit affirmative action form prior to award

A

False

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17
Q

T/F - Non-profits are required to file a BRC

A

False

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18
Q

T/F- Statutory change schedule for bid threshold is no later than 5/1

A

False, 3/1

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19
Q

T/F - BRC must be provided with the bid or will be rejected

A

False - don’t need brc at time of bid

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20
Q

T/F - p2p law threshold is aggregated by vendor

A

True

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21
Q

T/F: Under p2p law, a bidder can contribute up to 300 during election cycle and still get contract for non-fair and open

A

True

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22
Q

T/F - NJ law permits local unit to provide preference to local bidders that pay property taxes

A

False

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23
Q

T/F- Gov. Body shall award all contracts above the QUOTE threshold

A

False - BID Threshold

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24
Q

T/F - In competitive contracting, the evaluating committee obtain more info. during interview with proposers

A

False - not allowed to collect any new data, can only clarify what’s in proposal cant introduce new stuff.

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25
Q

T/F - Energy Savings Improvement Plan (ESIP) shall be submitted to the board of public utilities for review and approval

A

True

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26
Q

T/F - Local units are permitted to use any GSA contracts

A

False - GSA is for photocopiers (reprographic equipment) and homeland security stuff

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27
Q

T/F - Value engineering construction change orders apply only to contracts > 5mm

A

True

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28
Q

T/F - Lease with the option to purchase shall provide with acquiring the asset at the beginning of the term

A

False- End of the term

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29
Q

T/F - All specs for public works shall include a fixed date for which the work must be completed or a fixed # of working days

A

True

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30
Q

T/F - All contracts in NJ must be in writing

A

True

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31
Q

T/F - State of NJ has adopted the uniform commercial code

A

True

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32
Q

T/F - prior to operating, all local coops must be approved by DLGS

A

True

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33
Q

T/F - In cooperative pricing systems, the lead agency certifies available funds

A

True

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34
Q

T/F: Under EEO and AA the local unit must name, by resolution, the purchasing agent as the public agency compliance officer (paco )

A

True

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35
Q

T/F - No bids can be received after the time designated in the ad

A

True

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36
Q

T/F: An emergency procurement report does not have to be filed if governor declares state of emergency

A

True

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37
Q

T/F: Change orders may serve the purpose of escalating change adjustments

A

True

38
Q

of days prior to rec. proposals for competitive contacting to be advertised

A

20 days

39
Q

of consecutive months a professional services contract shall be for

A

12 months

40
Q

of days after opening you have to accept the proposal

A

60 days

41
Q

Initial # of consecutive months that a contract for goods and services can be for

A

24 Months

42
Q

Pursuant to P2P, a ___ is something that affects public health, safety, and welfare of the citizenry

A

exigency

43
Q

of days prior to receiving bids that a sealed bid must be advertised

A

10 days for bid..

20 days for comp. contracting

60 for solid waste

44
Q

of days prior to receiving bids that a sealed bid for solid waste must be advertised

A

60 Days

45
Q

of years that contracts can be awarded for solid waste disposal

A

5 years

46
Q

in any given month as work progresses, the min. amount of times you must make payments

A

1

47
Q

In regard to change order, what is meant by remaining amount

A

** Current year and subsequent

48
Q

Which of following phrases must accompany request for brand name in all specs

A

Brand name or equivalent (equal)

49
Q

Who do you notify if you assume bids have not been arrived at independently

A

Prosecutor and AG

50
Q

If a vendor owns at least ___% of a company, they must submit additional information in the statement of corporate ownership

A

10%

51
Q

what % of savings may a vendor compete with a NJ state Contract

A

10%

52
Q

W/in how many calendar days after awarding a professional service contract must a notice of award be published in the paper

A

10 Days

53
Q

How many bids must be received to award a contract

A

1

54
Q

Which of the following used to evaluate competitive contracting

A

Cost
Management
Technical

55
Q

Unforeseen event on day of bid prohibits opening of bids

A

Can only delay/postpone, not cancel

56
Q

Examples of what can be purchased with competitive contract

A 
Food Services
Data Processing
Lab Testing
Animal Control Services
Consulting Services
57
Q

Rotation of when vendors participate and determine prices at different levels

A

Vertical Price Fixing

58
Q

Where must addenda be published for solid waste

A

Advertise in Newspaper circulating within Municipality and one circulating general areas

59
Q

Item valued below quote threshold may be sold at

A

anything you want

60
Q

What is the prevailing wage threshold for special authority and fire district

A

$2,000

$15,444 for municipality

61
Q

Item valued below quote threshold may be sold at

A

anything you want

62
Q

Underlining purpose of the UNIFORM COMMERICAL CODE (UCC)

A

Uniformity

This is a statute that applies to contracting parties in all 50 states private and non private sector. Common law for commercial transactions.

63
Q

The evaluation team must do what?

A

File a no conflict statement

64
Q

The sum expended or to be expended in connection with the same immediate purpose/task

A

Aggregation

65
Q

Six Requirements of purchasing

A 
Right Quantity
Right Quality
Right Time
Right Price
Right Source
Right Manner
66
Q

The use of price and other factors can be considered when awarding

A

Quotes
Emergencies
Competitive Contracting
Bids

67
Q

Acceptable form of bid guarantee

A 
Bid Bond
Cashier check
Certified check
Bank check
Treasurer check
Money order
68
Q

The use of price and other factors can be considered when awarding

A

Quotes
Emergencies
Competitive Contracting
Bids

69
Q

Dispute resolution process

A

Binding and Non-binding arbitration, mediation

70
Q

The public workers contract registration certificate is required with

A

Prevailing Wage

Req if you are bidding, if excess of bid threshold

Required if a construction BID

71
Q

Which is the most common type of contract in NJ

A

Firm Fixed Price

72
Q

P-cards if there no qpa can be used up to

A

up to 15% of bid threshold

73
Q

Six reasons why all of gov body can reject bid,

A 
Lowest bid exceeds estimate
Lowest bid exceeds approp
Gov body abandons project
Substantial revision to scope of work
Purpose of law is being violated
Utilize state contract
74
Q

Competitive Contracting

A

Contracting for specialized goods and services in which formal proposals are solicited from vendors; formal proposals are evaluated by the purchasing agent or counsel or administrator; and the governing body awards a contract to a vendor or vendors from among the formal proposals received.

75
Q

Green Product

A

Commodity or service that has a lesser neg. effect on human health and the environment when compared with competing commodity or services

76
Q

Examples of Green Product Considerations

on test asks for 5 examples

A
  1. Production
  2. Packaging
  3. Disposal
  4. Distribution
  5. Manufacturing
  6. Energy Efficiency
  7. Operation and Maint
77
Q

Value Analysis (green)

A

Balance of performance, cost and supply used to

  1. maintain rising costs
  2. keep up with tech
  3. satisfy customers
  4. lower cost ownership
  5. improve quality
78
Q

Material Safety Data Sheet (MSDS)

A

Basic information on products ingredients

79
Q

Globally Harmonized System

A

System for standardizing and harmonizing the classification and labelling of chemicals.

80
Q

Energy Star

A

Program provides energy efficient products through:

  1. product labeling
  2. consumer education
81
Q

Energy Star Examples

A

AC, appliances, boilers, computers copiers, monitors, printers, scanners, furnaces, lighting, refridge

82
Q

Proprietary (sole source)

A

goods or services of a specialized nature, that may be made or marketed by a person or persons having the exclusive right to make or sell them, when the need for such goods or services has been certified in writing by the governing body of the contracting unit to be necessary for the conduct of its affairs.

83
Q

Responsive

A

conforming in all material respects to

  1. terms and conditions
  2. specifications
  3. legal requirements
84
Q

Responsible

A

able to complete the contract in accordance with its requirements

85
Q

Remaining Amount

A

Value of similar items for remainder of current and subsequent years

86
Q

Moving Forward

A 
Reducing environmental impact. Purchases that:
Prevent Waste
Reduce Toxicity
Contain Recycled Material
Conserve Energy
Reduce Costs
87
Q

Retainage

A

Up to 2% of each payment until project complete

Legally Allowed to hold on construction projects

88
Q

5 items on Advertisement

A 
Day
Time
Place
Manner submitting Bid
Manner Receiving Bid
89
Q

Award contract to:

A

Lowest responsive and Responsible Bidder

90
Q

Capital Budget Refers to:

A

Amount reserved, total costs and future costs

91
Q

FOB Destination

A

Seller Pays

92
Q

Prompt Pay Law
30 Days
20 Days
1%

A
  • Must Pay within 30 days of rec. bill
  • must object no later than 20 days after bill
  • prime + 1% if don’t pay

QPA (1 decks)

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