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QPA Flashcards

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1
Q

Pursuant to law one of the reasons for rejection of bids

A

Governing Body abandoned the project

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2
Q

Bid thresholds are rounded to the nearest thousand and adjusted every 5 years

A

True

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3
Q

A PO is a contract

A

True

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4
Q

Under “disqualification” with prior negative experience for a specific time (not to exceed 5 years); your own prior negative experience

A

True

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5
Q

Disbarment by the state is the exception to prior negative experience (disbarred for 4 years)

A

True

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6
Q

Failure of a bidder to supply Statement of Corporate Ownership if it happens prior to the date of contract award

A

False - Not curable!

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7
Q

The contracting unit may not charge a fee for a copy of the bid documents because the purpose is to encourage bidders

A

False - Can get around it with an OPRA request

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8
Q

Project Labor Agreements (PLAs) may be included on construction projects over $5,000,000

A

True

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9
Q

By law, among other items, the use of competitive contracting requires the bidder to submit the AA and EEOC registration prior to award

A

True

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10
Q

The statutory change schedule for the bid threshold is no later than May of each year

A

False

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11
Q

Aggregation Local Public Contracts Law

A

Commodity Driven

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12
Q

Aggregation Pay to Play

A

Vendor Driven

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13
Q

Under Pay to Play a bidder can contribute up to $300 and still receive a contract through a non fair & open

A

True

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14
Q

NJ law permits local units to provide a preference to local bidders who pay real estate taxes to the local government

A

False (local preferences not allowed)

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15
Q

The governing body of the local unit shall award all contract above the quote threshold

A

False

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16
Q

In competitive contracting the evaluating committee can include any new information obtained during interviews with proposers

A

False - only clarification

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17
Q

Value Engineering construction change orders only apply to contracts over $5,000,000

A

True

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18
Q

A lease with an option to purchase contract shall provide for the acquisition at the beginning of the contract term

A

False - only at the end

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19
Q

All specifications for public works shall include a fixed date by which the contract must be completed or a fixed # of working days

A

True

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20
Q

All contracts must be executed in writing

A

True

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21
Q

The state of NJ has adopted the Uniform Commercial Code

A

True

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22
Q

Prior to operating all local cooperative purchasing systems must be approved by the DLGS

A

True

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23
Q

In cooperative pricing system contracts the lead agent must certify

A

True

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24
Q

Under EEo and AA the local unit must name by resolution, the purchasing agent as the PACO

A

False

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25
Q

No bids can be received after the time designated in the legal ad

A

True

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26
Q

An Emergency Procurement Report does not have to be filed if the Governor declares a state of emergency

A

True - Probably taken off exam as reports are now not required to be filed.

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27
Q

Change orders may serve the purpose of escalation change adjustments

A

False

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28
Q

The number of days prior to receipt of proposals for competitive contracting is to be advertised

A

20 days

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29
Q

The number of days prior to receipt of bids is to be advertised

A

10 days

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30
Q

The number of days prior to receipt of bids for solid waste/recycling is to be advertised

A

60 days

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31
Q

The number of consecutive months a professional service contract is allowed

A

12 months

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32
Q

Pursuant to law, the # of days after opening that you have to accept the proposals

A

60 days

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33
Q

The initial # of consecutive months that a contract for goods or services is for

A

24 (can have 2 options to renew)

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34
Q

Professional services contract

A

12 months

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35
Q

Goods and services contract

A

24 months

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36
Q

Trash/recycling contract

A

60 months

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37
Q

Energy contract

A

15 years????

38
Q

Pursuant to pay to play provisions a _____ is something that affects the public health safety and welfare of the citizenry

A

Exigency

39
Q

The # of days prior to receipt that bids for collection of solid waste disposal must be advertised for is

A

60 days

40
Q

The # of days prior to receipt that bids must be advertised for is

A

10 days

41
Q

Max # of years for solid waste

A

5 years

42
Q

minimum # of times contracting unit must pay construction

A

1x per month

43
Q

The term “remaining amount” means in regards to change orders

A

The value of similar goods and services that are needed in the current year & subsequent contract year.

44
Q

Which of the following phrases——–brand name in all specs

A

brand name or equivalent

45
Q

Which of the following shall be notified if there is suspicion that bids have not been properly arrived at in open competition

A

contact prosecutor and attorney general

46
Q

If a vendor owns at least ______% of a company, they are required to submit information with their bid Statement of Coporate Ownership

A

10%

47
Q

By what % of savings may a vendor compete with a NJ State Contract for the same purchase for which a local contracting unit would not have to bid

A

10%

48
Q

Within how many calendar days after a professional service contract must the notice of award be published in the legal newspaper

A

20 days

49
Q

Which of the following would describe when a vendor sells in a specific area

A

Market Division

50
Q

Which of the following shall be used as criteria for evaluation of competitive contract proposals

A

Cost criteria, management criteria, technical criteria

51
Q

When can you use price & other factors to determine awards?

A

Competitive contracting, emergencies, quotes, tie bids

52
Q

In the case of unforeseen circumstances on a day of the bid opening,

A

You can postpone the receipt of bids or proposals but you cannot cancel

53
Q

Which of the following are purchased through competitive contracting?

A

Food services, lab services, operation of data processing services

54
Q

The rotation of bid, bid suppression

A

Horizontal price fixing

55
Q

When vendor participate in determining prices at different levels of distribution

A

Vertical price fixing

56
Q

Which document must be submitted to the finance office fo approval to pay

A

Voucher - - not PO!

57
Q

A concession may be awarded to which of the following without formal process?

A

a non profit

58
Q

Under what circumstances may specifications state brand name or equivalent?

A

Need to know at least one equivalent

59
Q

In which of the following must addenda be published for solid waste collection?

A

one local paper & one state

60
Q

prevailing wage threshold for special authorities & fire districts

A

$2,000 $15,444 for municipalities

61
Q

What is the underlying purpose of uniform commercial code?

A

Uniformity

62
Q

The evaluation team in competitive contracting

A

must file a no conflict statement before proposals are evaluated

63
Q

Not one of the 6 Rs

A

vendor

64
Q

Statutory pay to play threshold

A

$17,500

65
Q

Examples of bid guarantee

A

Bid Bond
Cashier’s check
certified check

66
Q

Pursuant to statute, subcontractors are paid directly by the

A

General Contractor

67
Q

Price & other factors

A

Tie bid
emergency
quote
competitive contracting

68
Q

Shipping is paid by the seller

A

FOB destination

69
Q

ADR Alternative Dispute resolution includes

A

binding arbitration
non-binding arbitration
mediation

70
Q

Which of the following is/are considered a prime contractor:

A

Electrical
Plumbing & gas fitting
HVAC
Structural steel & ornamental iron work

71
Q

Which of the following means to ensure the performance is to

A

warranty it

72
Q

If both criteria & weighting are used in competitive contracting

A

The become public record

73
Q

The public works contractor registration certificate is required with

A

prevailing wage certification

74
Q

The capital budget as prescribed by DLGS

A

Estimated total cost, amount reserved and future funding

75
Q

When is the encumbrance

A

When the PO is issued

76
Q

First action in process of competitive contracting

A

resolution of the governing body

77
Q

If a proprietary item is needed and the only vendor refuses to give BRC

A

contact the Division of Revenue

78
Q

What type of contract is most commonly used by local units

A

Firm Fixed Price

79
Q

What type of contract is most commonly used by local units

A

Firm Fixed Price

80
Q

Competitive contracting may be used by local contracting units in lieu of public bidding for procurement of specialized goods and services the price of which exceeds the bid threshold, for the following purposes:

A 
Maintenance, custodial, groundskeeping services
consulting services
emergency medical billing services
property appraisal services
reassessment or revaluation services
grant writing services
animal control services
shall not be considered as an extraordinary unspecifiable service
81
Q

Green Product

A

means any commodity or service that has a lesser or reduced negative effect on human health and the environment when compared with competing commodities or services.

82
Q

Green Purchasing

A

refers to the practice of specifying products with environmental attributes, such as reduced packaging, toxicity, reusability, energy efficiency, recycled content and rebuilt or remanufactured products, in your local unity’s bids and contracts.

83
Q

Waste prevention, enhanced recycling, and environmentally responsible purchasing offer a variety of advantages to the operation of NJ government. Advantages are:

A

Increased worker safety
Increased awareness of environmental issues
Enhanced communication between and among local units
Opportunities for resource conservation
Long term reductions in purchasing and labor costs
Providing a safer environment for the public

84
Q

To implement Green Purchasing policy division of staff responsibility is needed including:

A

Who will designate products and services as environmentally responsible?
Who will establish recycled content standards?
Who will develop specifications for the procurement and use of environmentally responsible products?
Who will ensure that purchasing procedures do not discriminate against environmentally responsible products?

85
Q

a focus on Green Purchasing will encourage units to purchase products that:

A 
Prevent waste
Reduce toxicity to employees, the public and the environment
Contain recycled material
Conserve energy
Reduce costs
86
Q

Value Analysis

A

a balance of performance, cost, and supply used

87
Q

Value Analysis is a balance of performance, cost, and supply used to:

A 
Maintain rising costs
Keep up with Technology
Satisfy Customers
Lower Cost of Ownership
Improve Quality
88
Q

Material Safety Data Sheets (MSDS)

A

prepared by the product’s manufacturer and provides basic information on product ingredients, hazardous characteristics, health and safety impacts, as well as information on how to respond to spills, accidental contact, and other exposures.

89
Q

The United Nations Globally Harmonized System of Classification and Labelling of Chemicals (GHS)

A

is a system for standardizing and harmonizing the classification and labelling of chemicals. The GHS itself is not a regulation or a standard.

90
Q

Products that carry the ENERGY STAR label use less energy and reduce both energy costs and environmental impacts. Local units can use ENERGY STAR guidelines to purchase:

A 
Air Conditioners.   Furnaces
Appliances.    Heat Pumps
Ballasts.    High Intensity Discharge (HID) Lighting
Boilers.   Monitors
Chillers.   Printers
Computers.    Roofing
Copiers.   Scanners
Electric Motors.    Transformers
Exit Signs.   Vending Machines
Fax machines
Fluorescent Lighting
91
Q

Product research and evaluation of life cycle costs can

A

guide the design of bid specifications that present a level playing field for all bidders, while introducing environmental alternatives

92
Q

Life Cycle Analysis

A

is designed to minimize expenditures by basing purchasing decisions on a variety of factors affecting the cost over the life of a product, rather than the initial purchase price alone. Generally, life cycle analyses may compare such elements as : initial costs, training costs, operating and maintenance costs, and disposal costs

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