QPA Flashcards
License
Pursuant to law one of the reasons for rejection of bids
Governing Body abandoned the project
Bid thresholds are rounded to the nearest thousand and adjusted every 5 years
True
A PO is a contract
True
Under “disqualification” with prior negative experience for a specific time (not to exceed 5 years); your own prior negative experience
True
Disbarment by the state is the exception to prior negative experience (disbarred for 4 years)
True
Failure of a bidder to supply Statement of Corporate Ownership if it happens prior to the date of contract award
False - Not curable!
The contracting unit may not charge a fee for a copy of the bid documents because the purpose is to encourage bidders
False - Can get around it with an OPRA request
Project Labor Agreements (PLAs) may be included on construction projects over $5,000,000
True
By law, among other items, the use of competitive contracting requires the bidder to submit the AA and EEOC registration prior to award
True
The statutory change schedule for the bid threshold is no later than May of each year
False
Aggregation Local Public Contracts Law
Commodity Driven
Aggregation Pay to Play
Vendor Driven
Under Pay to Play a bidder can contribute up to $300 and still receive a contract through a non fair & open
True
NJ law permits local units to provide a preference to local bidders who pay real estate taxes to the local government
False (local preferences not allowed)
The governing body of the local unit shall award all contract above the quote threshold
False
In competitive contracting the evaluating committee can include any new information obtained during interviews with proposers
False - only clarification
Value Engineering construction change orders only apply to contracts over $5,000,000
True
A lease with an option to purchase contract shall provide for the acquisition at the beginning of the contract term
False - only at the end
All specifications for public works shall include a fixed date by which the contract must be completed or a fixed # of working days
True
All contracts must be executed in writing
True
The state of NJ has adopted the Uniform Commercial Code
True
Prior to operating all local cooperative purchasing systems must be approved by the DLGS
True
In cooperative pricing system contracts the lead agent must certify
True
Under EEo and AA the local unit must name by resolution, the purchasing agent as the PACO
False
No bids can be received after the time designated in the legal ad
True
An Emergency Procurement Report does not have to be filed if the Governor declares a state of emergency
True - Probably taken off exam as reports are now not required to be filed.
Change orders may serve the purpose of escalation change adjustments
False
The number of days prior to receipt of proposals for competitive contracting is to be advertised
20 days
The number of days prior to receipt of bids is to be advertised
10 days
The number of days prior to receipt of bids for solid waste/recycling is to be advertised
60 days
The number of consecutive months a professional service contract is allowed
12 months
Pursuant to law, the # of days after opening that you have to accept the proposals
60 days
The initial # of consecutive months that a contract for goods or services is for
24 (can have 2 options to renew)
Professional services contract
12 months
Goods and services contract
24 months
Trash/recycling contract
60 months
Energy contract
15 years????
Pursuant to pay to play provisions a _____ is something that affects the public health safety and welfare of the citizenry
Exigency
The # of days prior to receipt that bids for collection of solid waste disposal must be advertised for is
60 days
The # of days prior to receipt that bids must be advertised for is
10 days
Max # of years for solid waste
5 years
minimum # of times contracting unit must pay construction
1x per month
The term “remaining amount” means in regards to change orders
The value of similar goods and services that are needed in the current year & subsequent contract year.
Which of the following phrases——–brand name in all specs
brand name or equivalent
Which of the following shall be notified if there is suspicion that bids have not been properly arrived at in open competition
contact prosecutor and attorney general
If a vendor owns at least ______% of a company, they are required to submit information with their bid Statement of Coporate Ownership
10%
By what % of savings may a vendor compete with a NJ State Contract for the same purchase for which a local contracting unit would not have to bid
10%
Within how many calendar days after a professional service contract must the notice of award be published in the legal newspaper
20 days
Which of the following would describe when a vendor sells in a specific area
Market Division
Which of the following shall be used as criteria for evaluation of competitive contract proposals
Cost criteria, management criteria, technical criteria
When can you use price & other factors to determine awards?
Competitive contracting, emergencies, quotes, tie bids
In the case of unforeseen circumstances on a day of the bid opening,
You can postpone the receipt of bids or proposals but you cannot cancel
Which of the following are purchased through competitive contracting?
Food services, lab services, operation of data processing services
The rotation of bid, bid suppression
Horizontal price fixing
When vendor participate in determining prices at different levels of distribution
Vertical price fixing
Which document must be submitted to the finance office fo approval to pay
Voucher - - not PO!
A concession may be awarded to which of the following without formal process?
a non profit
Under what circumstances may specifications state brand name or equivalent?
Need to know at least one equivalent
In which of the following must addenda be published for solid waste collection?
one local paper & one state
prevailing wage threshold for special authorities & fire districts
$2,000 $15,444 for municipalities
What is the underlying purpose of uniform commercial code?
Uniformity
The evaluation team in competitive contracting
must file a no conflict statement before proposals are evaluated
Not one of the 6 Rs
vendor
Statutory pay to play threshold
$17,500
Examples of bid guarantee
Bid Bond
Cashier’s check
certified check
Pursuant to statute, subcontractors are paid directly by the
General Contractor
Price & other factors
Tie bid
emergency
quote
competitive contracting
Shipping is paid by the seller
FOB destination
ADR Alternative Dispute resolution includes
binding arbitration
non-binding arbitration
mediation
Which of the following is/are considered a prime contractor:
Electrical
Plumbing & gas fitting
HVAC
Structural steel & ornamental iron work
Which of the following means to ensure the performance is to
warranty it
If both criteria & weighting are used in competitive contracting
The become public record
The public works contractor registration certificate is required with
prevailing wage certification
The capital budget as prescribed by DLGS
Estimated total cost, amount reserved and future funding
When is the encumbrance
When the PO is issued
First action in process of competitive contracting
resolution of the governing body
If a proprietary item is needed and the only vendor refuses to give BRC
contact the Division of Revenue
What type of contract is most commonly used by local units
Firm Fixed Price
What type of contract is most commonly used by local units
Firm Fixed Price
Competitive contracting may be used by local contracting units in lieu of public bidding for procurement of specialized goods and services the price of which exceeds the bid threshold, for the following purposes:
Maintenance, custodial, groundskeeping services consulting services emergency medical billing services property appraisal services reassessment or revaluation services grant writing services animal control services shall not be considered as an extraordinary unspecifiable service
Green Product
means any commodity or service that has a lesser or reduced negative effect on human health and the environment when compared with competing commodities or services.
Green Purchasing
refers to the practice of specifying products with environmental attributes, such as reduced packaging, toxicity, reusability, energy efficiency, recycled content and rebuilt or remanufactured products, in your local unity’s bids and contracts.
Waste prevention, enhanced recycling, and environmentally responsible purchasing offer a variety of advantages to the operation of NJ government. Advantages are:
Increased worker safety
Increased awareness of environmental issues
Enhanced communication between and among local units
Opportunities for resource conservation
Long term reductions in purchasing and labor costs
Providing a safer environment for the public
To implement Green Purchasing policy division of staff responsibility is needed including:
Who will designate products and services as environmentally responsible?
Who will establish recycled content standards?
Who will develop specifications for the procurement and use of environmentally responsible products?
Who will ensure that purchasing procedures do not discriminate against environmentally responsible products?
a focus on Green Purchasing will encourage units to purchase products that:
Prevent waste Reduce toxicity to employees, the public and the environment Contain recycled material Conserve energy Reduce costs
Value Analysis
a balance of performance, cost, and supply used
Value Analysis is a balance of performance, cost, and supply used to:
Maintain rising costs Keep up with Technology Satisfy Customers Lower Cost of Ownership Improve Quality
Material Safety Data Sheets (MSDS)
prepared by the product’s manufacturer and provides basic information on product ingredients, hazardous characteristics, health and safety impacts, as well as information on how to respond to spills, accidental contact, and other exposures.
The United Nations Globally Harmonized System of Classification and Labelling of Chemicals (GHS)
is a system for standardizing and harmonizing the classification and labelling of chemicals. The GHS itself is not a regulation or a standard.
Products that carry the ENERGY STAR label use less energy and reduce both energy costs and environmental impacts. Local units can use ENERGY STAR guidelines to purchase:
Air Conditioners. Furnaces Appliances. Heat Pumps Ballasts. High Intensity Discharge (HID) Lighting Boilers. Monitors Chillers. Printers Computers. Roofing Copiers. Scanners Electric Motors. Transformers Exit Signs. Vending Machines Fax machines Fluorescent Lighting
Product research and evaluation of life cycle costs can
guide the design of bid specifications that present a level playing field for all bidders, while introducing environmental alternatives
Life Cycle Analysis
is designed to minimize expenditures by basing purchasing decisions on a variety of factors affecting the cost over the life of a product, rather than the initial purchase price alone. Generally, life cycle analyses may compare such elements as : initial costs, training costs, operating and maintenance costs, and disposal costs
