Purchasing Goods And Services Flashcards
Sources to review about purchasing goods and services
VRSM D-200
Other chapters address unique purchases
VR Standards for Providers
What does the VRC and supervisor responsible for in regards to purchasing
Reasonable
Appropriate
Necessary
Purchasing Decisions are based on
Informed Choice Best Value Comparable Benefits Customer Participation in Cost Separation of Duties Ethics
Informed Choice
Accurate information and knowledge
Developed in partnership
Policies and procedures
Best Value Purchasing-Factors that influence the total cost
Installation Warranties Lif-cycle costs Quality and reliability Delivery costs and terms Cost of training Probable provider performance
Customer Contribution to Cost of Services
If the customer meets the Basic Living Requirements of BLR
Does not apply when:
Customer is eligible for SSI or SSDI
VR manager grants an exception.
Invoices
Date stamped Elements of the Invoice is complete Incomplete or inaccurate invoices Invoice included a late fee Invoice is not received
Purchasing Thresholds Approval REquirements
2k or less CCS 2k-5-prepurchase review, 5K or over-require a bid 5K-15k VR Manager 15k to 25k RD or DRD >25000 state office
Types of Purchases
Non-competitive purchases Proprietary and Sole Source Purchases Contracted Goods and Services Medical and Psychological Services Billing Periodic Payments Advance Payments Credit Account Purchases
No-Show Payments
Accepts consideration only the no-show Billings received from a psychiatrist, social worker,
Professional Dues
Cannot use VR money to support
Out of State Placements
Restrictions exist regarding the use of TWC VR money on out-of-state vendors that are available instate.
Setting up and paying providers
Application for Payee ID number
Cannot pay funds directly to anyone who owes the state for delinquent taxes of defaulted debt.
Documentation Requirements
IPE IPE amendment Service just. Case note Other Case notes SA
203 Ethics of Purchasing
See document
