Purchasing

Question 1

A ___ is required we the court makes a purchase that is not of a recurring nature.

Answer 1

Requisition

Question 2

Except for direct purchase, all goods and services will require

Answer 2

competitive quotes

Question 3

How many quotes for purchases under 5,000

Answer 3

1 verbal or written

Question 4

How many quotes for purchases between 5,000 - 50,000

Answer 4

3 written quotes

Question 5

How many quotes for purchases over 50,000

Answer 5

formal competitive procurement request of 4 vendors

Question 6

Direct purchases can be made by senior staff or procurement admin without obtaining quotes for which purchases?

Answer 6

-purchases under competitive contract
-under cooperative contract
-from state agencies or public univ
-using a p card
-from single course vendor
-from sole course vendor
-emergency purchases

Question 7

Specialized Purchases are those for

Answer 7

Furniture, Computer tech, telecom tech and audio visual equip. Pre approval for limited purchases, and temporary personnel services

Question 8

When purchasing a pool vehicle. the procurement admin may:

Answer 8

trade in vehicle from vehicle pool or provide such used vehicle to the State of Ohio for auction

Question 9

Generally, all goods will be purchased at lowest cost except for when factors such as: ___ justify purchasing not at lowest cost

Answer 9

Quality, availability, location, vendor qualifications

Question 10

Upon completion of the requisition including necessary quotes and certs, the following approvals shall be obtained:

Answer 10

1. senior staff member
2. director of fiscal resources
3. admin director if >5,000

Question 11

If a purchase is specialized, who approves purchase?

Answer 11

Depending on which department placed order, director of IT, director of facilities or senior staff member as applicable

Question 12

In addition of requisition, the Court may require a ___ between the Court and vendor

Answer 12

Contract

Question 13

Senior Staff requesting purchase that requires contract will forward contract for the following approval:

Answer 13

-director of fiscal resources
-chief legal counsel
-admin director if > 5,000

Question 14

Who signs off on contracts?

Answer 14

senior staff member, but if greater than 5k, admin director

Question 15

All executed contracts are retained by

Answer 15

-office of fiscal resources
-office or division of those responsible for administering the contract

Question 16

Any revisions to a contract shall be in the form of a:

Answer 16

written amendment

Question 17

When a vendor is asked to provide substantially different goods and services than existing contract

Answer 17

the originating office shall procure new proposals and prepare new contract

Question 18

And employee receiving goods shall coordinate the receipt and delivery of goods by doing the following:

Answer 18

-Determining if purchase is compliant and if not notifying vendor of discrepancy
-indicating acceptance of purchase by signing and dating packing slip or other POD and forwarding to OoFR
-Inventorying