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PROS END USER > PROS > Flashcards

PROS Flashcards

1
Q

What is PROS

A

Police Reporting & Occurrence System

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2
Q

What is RMS

A

Records Management System

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3
Q

Which divisions do not use RMS

A

E (PRIME-BC) and H (Versadex)

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4
Q

Master Filing

A

All PROS entities are Master Filed (saved/stored) at the RCMP domain. Entities are created once and linked thereafter to the occ

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5
Q

What is RBAC

A

Role Based Access Control

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6
Q

RBAC

A

User can have more than one role (RBAC) and it is never assigned based on rank

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7
Q

Name the PROS control pad

A

ACW, Application Control Window, Launching pad

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8
Q

What the X button on the ACW does

A

Close all active PROS windows except the ACW

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9
Q

Wildcard search

A

Cannot be used as placeholder and cannot have more than one *

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10
Q

Orange highlighted field means?

A

System cannot understand the search criteria entered

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11
Q

Phonetic checkmark in search

A

When unsure of spelling use phonetic to search for anything that spell and sound similar

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12
Q

what to use for multiword person name and address (fast find)

A

Underscore_ used between multiword surname. Also applies for fast search of address (street name)

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13
Q

Multi-word name: unit (fast find)

A

PROS reverts unit name to person name without underscore. Make sure to use underscore between multi-name

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14
Q

Ordering

A

Double click on column name to order values in alphabetically, ascending/descending, group together, etc.

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15
Q

OCC tab on person window shows

A

Occurrence that person has with the police

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16
Q

Direction field for address

A

Only use when its part of the legal address

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17
Q

Help available within PROS

A
  1. Online help (F1 or help-contents) 2. Tip mode (question mark or help-tip mode) 3. Status bar
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18
Q

How many type of helps available and what are they

A

6 types 1. online help 2. tip mode 3. status bar 4. quick reference card (QRC) 5. central help desk 6. PROS info web/Agora SOP

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19
Q

Clipboard icon

A

Generate initial task. Can only be used once and will disappear thereafter

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20
Q

Status for initial non-reportable task

A

Sup check

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21
Q

Status for initial reportable task

A

New

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22
Q

Green star in occ window

A

To generate occ #. Issue across the nation and not unique to any div

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23
Q

Stats classification tab

A

Only filled when an offence has been committed and drug/alcohol is not accounted for any line on the UCR

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24
Q

What must be included in the current officers tab on occ window

A

Lead investigator and primary unit

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25
Q

Whats shown in the events tab on occ window

A

All edits done on the occ. Comp generated.

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26
Q

What does new and fill do

A

Keep your search criteria when creating new entity

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27
Q

Verifying search results

A

All occ that an entity has been involved in can be found under the occ tab of the entity window

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28
Q

Person window overview: what to do if there is one name (one word) on legal doc

A

If theres one name on legal doc, put it in both surname and given name fields

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29
Q

When name is unknown

A

Leave it blank

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30
Q

BOLO

A

Be on the Lookout

31
Q

What does BOLO symbol mean

A

Notify the members to know there is, or has been, a BOLO on an individual or vehicle

32
Q

What cant BOLO apply to

A

Address (as it is not moving)

33
Q

Where to add BOLO flag

A

Caution/flags tab of an entity window

34
Q

Where to add BOLO Occurence

A

Occurence window - tasks/flags

35
Q

Where to view BOLO occurrence summary

A

Launch pad - file - reports - occurrence summary XSLT

36
Q

What shown on the BOLO occurrence summary

A

time range, div/detachment/zone/etc, flag type, active or not

37
Q

Occ stats

A

Gang, computer, hate crime (stats canada)

38
Q

How to categorize spider monkey under property tab

A

Involved animal property

39
Q

What to do when adding consumable property to PROS

A

Never link. Use new and fill to add as a new entity

40
Q

Where to link vehicles, aircraft, watercraft and license plate

A

Under involvement tab

41
Q

What are linked under involvement tab

A

vehicles, aircraft, watercraft, and license plates

42
Q

Mandatory fields in property entity

A

type, quantity and value

43
Q

What is the most important of the 3 mandatory property fields and why

A

value bc it prefills to the UCR incident

44
Q

what not permit in PROS

A

task sharing

45
Q

where to find tasks assigned for you

A

tasks/messages on launch pad and they are ascended ordering

46
Q

what does ! task icon mean

A

high priority and/or need immediate attention of sup

47
Q

where does sup go to review the task

A

unit member task

48
Q

what is optional on the task window and why

A

title bar and it is disclosable

49
Q

what happen when you press “start” in assignee task action

A

change status from new to open for reportable report and from open to sup check for non reportable report

49
Q

who can modify the report

A

both sup or author and have to be under the same domain

50
Q

what shown under result tab on task window

A

show all reports generated while working in this specific task or all reports that have been linked to this task

51
Q

what does all reports on PROS must be link to

A

a task so that ppl cant modify. can link multiple reports to the same task given that you are the author - that way your sup only need to approve one task

52
Q

what report the lead investigator to an occ write

A

general report

53
Q

what report contributors to an occ write

A

supplementary report

54
Q

how to search for bus/org

A

use detailed search to narrow down the search results by using the bus/org addr tab to enter a municipality name or a specific street

55
Q

task button for stores mgt tab what does it mean when the buttons greyed out

A

tag and add. it means you do not have permission to complete the functions (need more advanced RBAC)

56
Q

how to create a person based report

A

created under occ events/reports tab of the person window

57
Q

how to task another unit or domain

A

investigator A - unit task queue for A - unit task queue for B - investigator B (for ongoing investigation) (do not task member specifically, assign to the unit instead)

58
Q

who need to complete UCR incident window

A

must be completed by the lead investigator when completing the initial data entry in PROS occ

59
Q

UCR

A

uniform crime reporting

60
Q

how does UCR violations get sorted

A

by PROS automatically and in descending order

61
Q

how UCR errors are displayed

A

on status bar. fields with error code will be highlighted when clicking on error codes and will be cleared automatically once fixed. sometimes will get both yellow and blue. fix the yellow and the blue will be cleared automatically.

62
Q

UCR manual fill weapon field

A

fill out the most serious weapon in the criminal offence occ. need to be documented whether the weapon has been used or not. this can be different from victim report where the weapon that cause injuries is reported

63
Q

when to update a ucr incident

A
  1. change to person classification (charged, suspect chargeable, victim-crime against person) 2. charges entered/updated 3. clearance status changes 4. change in property status (classification of stolen added) 5. change to vehicle recovery status
64
Q

what are the most important fields on the charges for UCR scoring purpose

A

charge itself and charge date

65
Q

What need to be done before starting a court case file

A

Link and classify all entities, complete all reports and charges (LCRC)

66
Q

Where to add court case file

A

From occ window

67
Q

Where to record scheduled court dates and appearance

A

Court case window - schedule tab

68
Q

Why every occ has at least one task

A

Allows occ to go through life cycle

69
Q

Whats the first task called

A

Initial task

70
Q

Default due date for initial task

A

5d

71
Q

What are street check

A

Not a call for service and do not take place of an occ

72
Q

Boolean search (no)

A

Eliminating search criteria you don’t want

73
Q

Where to find saved search criteria

A

Task/message (ACW) - saved search tab

PROS END USER (1 decks)

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