Project Work

Question 1

What are the 5 stages in the ‘System Development Cycle’?

Answer 1

1. Understanding The Problem
2. Planning
3. Designing Solutions
4. Implementing
5. Testing, Evaluating & Maintaining

Question 2

What are the purposes for ‘Gantt Charts’?

Answer 2

Gantt Charts are project management tools used to record and track schedules and helps to determine if the project is on schedule.

Question 3

What are the 4 ‘Feasibility Studies’?

Answer 3

• Economic Feasibility
• Technical Feasibility
• Schedule Feasibility
• Organisational Feasibility

Question 4

Name 5 Design Tools which assist in the development of a new system.

Answer 4

• Context Diagrams
• Data Flow Diagrams
• Decision Trees and Tables
• Data Dictionary
• System Flowcharts

Question 5

What are the 4 Conversion Methods?

Answer 5

• Direct Conversion
• Parallel Conversion
• Phased Conversion
• Pilot Conversion

Question 6

What are the 5 ‘Communication Skills’?

Answer 6

• Active listening
• Conflict Resolution
• Negotiation Skills
• Interview Techniques
• Team building

Question 7

What is a ‘Machine-Centred System’?

Answer 7

Designed to simplify what the computer must do at the expense of participants. They assume people will follow confusing procedures and illogical user manuals.

Question 8

What is a ‘Human-Centred System’?

Answer 8

”” Make participants’ work as effective and satisfying as possible. They allow people to do their work without wasting time and effort struggling with the information technology.

Question 9

What is ‘User-friendly’?

Answer 9

A tool that people find easy to use. They’re more productive as participants do not waste time and effort dealing with the system.

Question 10

What is a ‘Prototype’?

Answer 10

A prototype is a working model of an information system. They’re built in order to understand the requirements of the system.

Question 11

What is a ‘phased conversion’?

Answer 11

Involves the gradual implementation of the new system. Certain operations of the new system are implemented while the remaining operations are completed by the old system.

Question 12

What is a ‘pilot conversion’?

Answer 12

Involves trialling the new system in a small portion of the organisation.

Question 13

What is the purpose of a ‘project leader’?

Answer 13

• Develops schedules
• Checks work
• Resolves conflicts
• They ensure that the project is meeting its goals
• Responsible for developing the project plan and ensuring it is implemented correctly

Question 14

At what stage is the requirement report conducted?

Answer 14

Understanding the problem

Question 15

What are the advantages of prototype?

Answer 15

• The requirements of the system more accurately reflect the needs of the participants.
• Participants have the opportunity to be involved earlier and more directly in the development of the new system.
• The new system is easier to create from a prototype.

Question 16

What is a ‘feasibility study’?

Answer 16

A short report that analyses potential solutions in terms of the known constraints and makes a recommendation.

Question 17

At what stage in the system development cycle is the feasibility study conducted?

Answer 17

Planning / Making Decisions

Question 18

What is participant development?

Answer 18

Participant development occurs when people within the information system develop the solution.

Question 19

What is a ‘Design tool’?

Answer 19

Design tools assist in the development of a new system. They describe the information processes and rules within the system.

Question 20

What is a ‘System flowchart’?

Answer 20

A graphical method of representing both the flow of data and the logic of a system.