Project Planning Questions & Answers Flashcards
Walk me through your project planning process.
Define scope & objectives (align with business goals).
Gather requirements (user stories, stakeholder needs).
Create a WBS (Work Breakdown Structure) to organize tasks.
Identify dependencies & risks upfront.
Develop a detailed timeline (Gantt chart, milestones).
Assign resources & budget accordingly.
Set up tracking mechanisms (dashboards, KPIs).
How do you ensure all stakeholders are aligned on project expectations?
Conduct a kickoff meeting with clear objectives.
Maintain a project charter and update it as needed.
Send weekly status reports to all stakeholders.
Use dashboards (e.g., Asana, Monday.com) for transparency.
Regularly check for misalignment and adjust.
How do you handle scope creep?
Identify early warning signs of scope changes.
Use a change request process to evaluate impact.
Communicate trade-offs (time, cost, resources) to stakeholders.
Prioritize new requests based on business value.
How do you monitor project progress and ensure on-time delivery?
Use a burndown chart or Kanban board for tracking.
Conduct daily stand-ups or weekly check-ins.
Compare progress against the baseline schedule.
Escalate delays before they become critical.
What do you do if a project is falling behind schedule?
Identify the root cause (resource issue, unclear scope, dependencies).
Reallocate resources or adjust priorities.
Consider fast-tracking (parallel tasks) or crashing (adding resources).
Negotiate timeline adjustments if needed.
How do you ensure project quality?
Define quality benchmarks early.
Implement QA testing cycles (functional, UAT).
Encourage peer reviews and continuous feedback.
Track defects and resolve them quickly.
Describe a time when you had to manage project risks.
During a CMS migration, risk of SEO ranking drops was identified.
Mitigated by SEO audits, redirects, and performance testing.
Created a contingency plan for rollback.
What metrics do you use to measure project success?
Time adherence (Did we meet deadlines?).
Budget compliance (Did we stay on budget?).
Stakeholder satisfaction (Feedback, NPS scores).
Quality standards (Defect rates, UAT success).
Business impact (ROI, user engagement).
How do you close a project successfully?
Conduct a final review to ensure objectives were met.
Get stakeholder sign-off.
Deliver post-mortem report (what went well, areas to improve).
Archive documents for future reference.
Celebrate team achievements! 🎉
