Project Monitoring and Control Flashcards
Why should a project be monitored regularly?
Ensure it is on track to meet deliverables on time
Rapidly spot any deviation, respond and correct problems early
What 8 areas of project monitoring should a project manager be aware of?
Integration management (combining systems and processes)
Scope management
Time and Cost management
Risk management
Quality management
Human Resources Management
Communications Management
Procurement Management
What are the 6 main activities in project monitoring?
Continuously monitor progress
Conduct team reviews
Conduct formal progress reviews
Manage change and reviese the plan
Conduct risk management
Conduct process quality measurement
What should you do while continuously monitoring progress?
Examine progress and compare to project plan
Take appropriate action for any discrepancies
Review each task in the WBS and evaluate its progress
What is the purpose of conducting team reviews?
To communicate status and plan for next activities
What should the agenda of a team review include?
Presentation by each member of their progress
Report showing current status, risks and plans
Risk assessment of project as a whole
Project manager’s reports on any changes to project
Formal progress reviews are usually only conducted for _________ projects
large
When may formal progress reviews be conducted?
Key milestones for a project
or, at particular dates or events
What must the project manager prepare for the formal progress review?
Both planned and actual figures for:
Accomplishments in last period
Milestone progress reports
Staffing profile
Cost profile
Risk management status
Identification of issues
Configuration management status
Any new info from stakeholders
Who would normally sign off on changes to a project?
Manager and/or the client
What is a schedule baseline?
Snapshot of the schedule that has been signed off
When should the schedule baseline be revised?
If there are significant changes in:
project deliverables
schedule
budget
approach
or at the end of each major life-cycle phase
What 3 roles exist within a quality assurance team?
User assurance coordinator
Technical assurance coordinator
Business assurance coordinator
(sometimes operational assurance coordinator as well)
What are some examples of project monitoring deliverables?
Project status reports
Performance indicators (e.g. no. bugs, gantt chart)
QA Non-compliance reports
Revised work packages
Updates to lists of risks, problems and issues
Updated plan/schedule
What does PRINCE2 stand for?
PRojects IN Controlled Environments
