Project Management Process Groups Flashcards
4.1 Develop Project Charter
Knowledge Area #4:
Project Integration
Develop Project Charter
The process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
4.2 Develop Project Management Plan
Knowledge Area #4:
Project Integration
Develop Project Management Plan
The process of defining, preparing, and coordinating all plan components and consolidating into an integrated project management plan.
4.3 Direct and Manage Project Work
Knowledge Area #4:
Project Integration
Direct and Manage Project Work
The process of leading and performing the work defined in the project management plan and implementing approved changes to achieve the project’s objectives.
4.4 Manage Project Knowledge
Knowledge Area #4:
Project Integration
Manage Project Knowledge
The process of using existing knowledge and creating new knowledge to achieve the project’s objectives and contribute to organizational learning.
4.5 Monitor and Control Project Work
Knowledge Area #4:
Project Integration
Monitor and Control Project Work
The process of tracking, reviewing, and reporting the overall progress to meet the performance objectives defined in the project management plan.
4.6 Perform Integrated Change Control
Knowledge Area #4:
Project Integration
Perform Integrated Change Control
The process of reviewing all change requests; approving changes and managing changes to deliverables, project documents, and the project management plan; and communicating decisions.
4.7 Close Project or Phase
Knowledge Area #4:
Project Integration
Close Project or Phase
The process of finalizing all activities for the project, phase, or contract.
5.1 Plan Scope Management
Knowledge Area #5:
Project Scope Management
Plan Scope Management
The process of creating a scope management plan that documents how the project and product scope will be defined, validated, and controlled.
5.2 Collect Requirements
Knowledge Area #5:
Project Scope Management
Collect Requirements
The process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives.
5.3 Define Scope
Knowledge Area #5:
Project Scope Management
Define Scope
The process of developing a detailed description of the project and product.
5.4 Create WBS
Knowledge Area #5:
Project Scope Management
Create WBS
The process of subdividing project deliverables and project work into smaller, more manageable components.
5.5 Validate Scope
Knowledge Area #5:
Project Scope Management
Validate Scope
The process of formalizing acceptance of the completed project deliverables.
5.6 Control Scope
Knowledge Area #5:
Project Scope Management
Control Scope
The process of monitoring the status of the project and product scope and managing changes to the scope baseline.
6.1 Plan Schedule Management
Knowledge Area #6:
Project Schedule Management
Plan Schedule Management
The process of establishing the policies, procedures, and documentation for planning, developing, managing, and controlling the project schedule.
6.2 Define Activities
Knowledge Area #6:
Project Schedule Management
The process of identifying and documenting the specific actions to be performed to produce the project deliverables.
6.3 Sequence Activities
Knowledge Area #6:
Project Schedule Management
The process of identifying and documenting relationships among the project activities.
6.4 Estimate Activity Durations
Knowledge Area #6:
Project Schedule Management
The process of estimating the number of work periods needed to complete individual activities with the estimated resources.
6.5 Develop Schedule
Knowledge Area #6:
Project Schedule Management
The process of analyzing activity sequences, durations, resource requirements, and schedule constraints to create the project schedule model for project execution and monitoring and controlling.
6.6 Control Schedule
Knowledge Area #6:
Project Schedule Management
The process of monitoring the status of the project to update the project schedule and manage changes to the schedule baseline.
7.1 Plan Cost Management
Knowledge Area #7:
Project Cost Management
Plan Cost Management
The process of defining how the project costs will be estimated, budgeted, managed, monitored, and controlled.
7.2 Estimate Costs
Knowledge Area #7:
Project Cost Management
Estimate Costs
The process of developing an approximation of the monetary resources needed to complete project work.
7.3 Determine Budget
Knowledge Area #7:
Project Cost Management
Determine Budget
The process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline.
7.4 Control Costs
Knowledge Area #7:
Project Cost Management
Control Costs
The process of monitoring the status of the project to update the project costs and manage changes to the cost baseline.
8.1 Plan Quality Management
Knowledge Area #8:
Project Quality Management
Plan Quality Management
The process of identifying quality requirements and/or standards for the project and its deliverables, and documenting how the project will demonstrate compliance with quality requirements and/or standards.
8.2 Manage Quality
Knowledge Area #8:
Project Quality Management
Manage Quality
The process of translating the quality management plan into executable quality activities that incorporate the organization’s quality policies into the project.
8.3 Control Quality
Knowledge Area #8:
Project Quality Management
Control Quality
The process of monitoring and recording the results of executing quality management activities to assess performance and ensure the project outputs are complete, correct, and meet customer expectations.
9.1 Plan Resource Management
Knowledge Area #9:
Project Resource Management
Plan Resource Management
The process of defining how to estimate, acquire, manage, and utilize physical and team resources.
9.2 Estimate Activity Resources
Knowledge Area #9:
Project Resource Management
Estimate Activity Resources
The process of estimating team resources and the type and quantities of material, equipment, and supplies necessary to perform project work.
9.3 Acquire Resources
Knowledge Area #9:
Project Resource Management
Acquire Resources
The process of obtaining team members, facilities, equipment, materials, supplies, and other resources necessary to complete project work.
9.4 Develop Team
Knowledge Area #9:
Project Resource Management
Develop Team
The process of improving competencies, team member interaction, and the overall team environment to enhance project performance.
9.5 Manage Team
Knowledge Area #9:
Project Resource Management
Manage Team
The process of tracking team member performance, providing feedback, resolving issues, and managing team changes to optimize project performance.
9.6 Control Resources
Knowledge Area #9:
Project Resource Management
Control Resources
The process of ensuring that the physical resources assigned and allocated to the project are available as planned, as well as monitoring the planned versus actual use of resources, and performing corrective action as necessary.
10.1 Plan Communications Management
Knowledge Area #10:
Project Communications Management
Plan Communications Management
The process of developing an appropriate approach and plan for project communication activities based on the information needs of each stakeholder or group, available organizational assets, and the needs of the project.
10.2 Manage Communications
Knowledge Area #10:
Project Communications Management
Manage Communications
The process of ensuring timely and appropriate collection, creation, distribution, storage, retrieval, management, monitoring, and the ultimate disposition of project information.
10.3 Monitor Communications
Knowledge Area #10:
Project Communications Management
Monitor Communications
The process of ensuring the information needs of the project and its stakeholders are met.
11.1 Plan Risk Management
Knowledge Area #11:
Project Risk Management
Plan Risk Management
The process of defining how to conduct risk management activities for a project.
11.2 Identify Risks
Knowledge Area #11:
Project Risk Management
Identify Risks
The process of identifying individual project risks as well as sources of overall project risk, and documenting their characteristics.
11.3 Perform Qualitative Risk Analysis
Knowledge Area #11:
Project Risk Management
Perform Qualitative Risk Analysis
The process of prioritizing individual project risks for further analysis or action by assessing their probability of occurrence and impact as well as other characteristics.
11.4 Perform Quantitative Risk Analysis
Knowledge Area #11:
Project Risk Management
Perform Quantitative Risk Analysis
The process of numerically analyzing the combined effect of identified individual project risks and other sources of uncertainty on overall project objectives.
11.5 Plan Risk Responses
Knowledge Area #11:
Project Risk Management
Plan Risk Responses
The process of developing options, selecting strategies, and agreeing on actions to address overall project risk exposure, as well as to treat individual project risks.
11.6 Implementing Risk Responses
Knowledge Area #11:
Project Risk Management
Implementing Risk Responses
The process of implementing agreed-upon risk response plans.
11.7 Monitor Risks
Knowledge Area #11:
Project Risk Management
Monitor Risks
The process of monitoring the implementation of agreed-upon risk response plans, tracking identified risks, identifying and analyzing new risks, and evaluating risk process effectiveness throughout the project.
12.1 Plan Procurement Management
Knowledge Area #12:
Project Procurement Management
Plan Procurement Management
The process of documenting project procurement decisions, specifying the approach, and identifying potential sellers.
12.2 Conduct Procurements
Knowledge Area #12:
Project Procurement Management
Conduct Procurements
The process of obtaining seller responses, selecting a seller, and awarding a contract.
12.3 Control Procurements
Knowledge Area #12:
Project Procurement Management
Control Procurements
The process of managing procurement relationships, monitoring contract performance, making changes and corrections as appropriate, and closing out contracts.
13.1 Identify Stakeholders
Knowledge Area #13:
Project Stakeholder Management
Identify Stakeholders
The process of identifying project stakeholders regularly and analyzing and documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success.
13.2 Plan Stakeholder Engagement
Knowledge Area #13:
Project Stakeholder Management
Plan Stakeholder Engagement
The process of developing approaches to involve project stakeholders based on their needs, expectations, interests, and potential impact on the project.
13.3 Manage Stakeholder Engagement
Knowledge Area #13:
Project Stakeholder Management
Manage Stakeholder Engagement
The process of communicating and working with stakeholders to meet their needs and expectations, address issues, and foster appropriate stakeholder engagement involvement.
13.4 Monitor Stakeholder Engagement
Knowledge Area #13:
Project Stakeholder Management
Monitor Stakeholder Engagement
The process of monitoring project stakeholder relationships and tailoring strategies for engaging stakeholders through the modification of engagement strategies and plans.
Project Management Process Group
A logical grouping of project management processes to achieve specific project objectives.
Are independent of project phases.
Grouped within 5 groups:
- Initiating
- Planning
- Executing
- Monitoring & Controlling
- Closing
Project Management Knowledge Areas
Processes are also categorized by Knowledge Areas
A Knowledge Area is an identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, tools and techniques.
- Integration
- Scope
- Schedule
- Cost
- Quality
- Resources
- Communications
- Risk
- Procurement
- Stakeholder
Initiating Process Group
Those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
Planning Process Group
Those processes required to establish the scope of the project, refine the objectives, and define the course of action required to attain the objectives that the objectives that the project was undertaken to achieve.
Executing Process Group
Those processes performed to complete the work defined in the project management plan to satisfy the project requirements.
Monitoring & Controlling Process Group
Those processes required to track, review, and regulate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.
Closing Process Group
Those processes performed to formally complete or close the project, phase, or contract.
