Project Management Overview Lecture Flashcards
Clarifying and refining a project overtime is a term known as
Progressive Elaboration
Unwanted, uncontrolled changes, customer requests
Scope creep
Project vs. operational work: what is operational work?
Operational work is ongoing, and repetitive
Allow the organization to meet strategic goals? (project vs. operations? )
Project
Allow the organization to thrive and last
Operations
Project management main responsibility
Keep expectations realistic and in line with a project’s objectives
As a project manager you need to balance these 4 factors (BSQS)
Balance changes demands of :
Budget
Schedule
Quality
Scope
Manager main roles
Meets project’s objectives
Balance Stakeholders Expectations
Update project’s plans
A project manager’s value is assessed based on three questions:
What you know? (knowledge)
What you can do? (Performance)
What you are like? (Personal)
Knowledge areas for project’s managers Project …
Integration
Scope
Schedule
Cost
Quality
Resources
Communication
Risk Management
Procurement
Stakeholders
Performance competencies for project’s comes from
Qualifications
Experience
Skills
Organization groups work in ways they can manage them (3 groups)
Portfolios
Programs
Projects
A collection project, programs, and ongoing work is…
Portfolios
Organization runs portfolios based on their____
strategic goals.
A group of related projects and ongoing work
Program
Why do managers put projects and ongoing work
Schedule
Priorities
Shared resources
This provides better control of related project and ongoing work
Programs
__________Feeds back to program
Projects
Projects consolidates to
Program benefits
A person or an organization that is either affected by the project or influenced by the project is a
Stakeholder
Key stake holders
Project Sponsor
Customers
Vendors
Business Partners
Operational stakeholders
Project manager and team
Act as the interface between all stakeholders of the project
Project Manager
4 necessary qualities for a project manager
Good communication skills
Motivate
Persuade
Negotiate
Project Management Office Roles:
Provide support functions or directly manage project
Risk, policies, and documentation
Audit to monitor a project’s compliance, with policies, procedures, and templates
Portfolio Review Board Roles: What are they responsible for, and what do they analyze:
- Project selection and prioritization
- They analyze Value, risk, and likely return on investment
Who is in overall control of many groups of projects and programs?
Portfolio Manager
May act as a liaison between
May be both an organizational and project stakeholder
Sponsor
A member of both the project team and of upper management, this team member act as a liaison?
Sponsor
Responsible to manage and control groups of related projects
Project manager
This group provides direct service to project teams (give examples_)
Functional Manager (HR manager, Finance manager, etc)
Provides a project with skilled employees who possess technical experience for the project
Operational managers
Organizational culture elements:
Rules, Value, standards, and way of communication are known as
Company norms
Shared meanings developed by a group when working together______
Beliefs
Belies include habits of ______and_______
Thinking and speaking
Arises as accumulated shared learning of a group
Culture
