Project Management

Question 1

AIA B101 Initial Information

Answer 1

Project objective 
Site information
Owner’s program
Physical, legal, financial, time parameters
Key personnel 

It is noted that this information may change

Question 2

AIA B101 Article 2

Answer 2

Architect’s Responsibilities

Standard of care
Insurance requirements

Question 3

AIA B101 Article 3

Answer 3

Basic Services

Coordinate with owner’s consultants
Prepare a schedule of architectural services for approval including expected dates for start of construction and substantial completion- time limits can’t be exceeded by owner without reasonable cause
Administer the project
Prepare and keep project schedule
Consider alternatives
Present and submit documentation to owner
Evaluate budget and cost of work (preliminary estimate- only contractor can guarantee prices)
Design services
Construction procurement services
Contract administration services

Question 4

Architect construction procurement services

Answer 4

Assist owner in obtaining bids or negotiated proposals
Assist in awarding contract and preparing contracts
Produce bidding documents, hold bid meetings

Question 5

Architect contract administration services

Answer 5

Site visits
Keep owner informed of progress and defects
Not responsible for exhaustive or continuous inspections
Not responsible for means of construction, building techniques or safety precautions

Question 6

AIA B101 Owner Responsibilities

Answer 6

Provide architect with info about program, schedule and budget
Furnish land surveys
Geotechnical services
Tests, inspections and reports required by law
All legal, insurance and accounting services needed for the project

Question 7

Architect responsibilities re budget

Answer 7

Architect shall without additional compensation modify documents as necessary to comply with budget

Question 8

Instruments of service

Answer 8

Drawings specifications and documents owned and authored by architect and architects consultants

Question 9

Waiver of consequential damage

Answer 9

Limits claims to damages resulting from a breach of the agreement

Question 10

Hazardous materials

Answer 10

Architect and architects consultants have no responsibility for discovery, handling, removing hazardous materials or exposure of persons to them

Question 11

Third party claims

Answer 11

Privity- nothing in contract gives rights to sue or enforce to anyone other than those who are parties to the contract

Question 12

Waiver of rights

Answer 12

Same as waiver of subrogation

Owner and architect can’t sue each other for damages covered by insurance and insurance companies can’t sue parties in the project to recover paid insurance loss

Question 13

Right to photograph

Answer 13

Architect has right to photograph the project unless owner has notified architect it is confidential- otherwise owner must give reasonable access for photography

Question 14

Termination

Answer 14

Either party can terminate with 7 days notice if other party substantially fails to meet agreement
Owner may terminate for convenience with 7 days written notice

Question 15

Cost of work

Answer 15

Cost of labor and materials plus allowance for overhead and profit

Does not include professional fees, land costs, financing costs or other that are responsibility of owner

Question 16

Additional services that can be added to agreement

Answer 16

Programming
Site eval and planning 
Value analysis with owner consultant
Historic preservation 
Security planning
CA when a different architect is designer 
Facility support
Commissioning 
Regional planning
LEED certification
Interior design
FFE design

Question 17

Add services not in agreement

Answer 17

architect should not begin without authorization:

Making changes to initial information from owner
Making changes to project
Fulfilling owner request for extensive sustainable alternatives or certification
Making changes required due to changes in law or code
Preparing digital data for transmission to owner consultants and contractors
Design or documentation for alternate bid or proposal requests
Architect should not begin with it authorization:
Preparing for and attending public meetings/hearings
Preparing for and attending dispute resolution unless architect is a party
Evaluating bidders
Providing consultation about replacement of work due to fire or other cause during construction
Assisting initial decision maker unless it is the architect
Any service necessary due to owner failure to make timely decision or other failure by owner or owner consultant

Question 18

Add services to avoid delay in construction

Answer 18

architect should begin and notify owner promptly:

Reviewing submittal out of sequence
Responding to RFIs that aren’t compliant with spec or could be answered with available info
Preparing change orders that require evaluation of contractors proposals
Evaluating extensive numbers of claims
Evaluating substitutions
Providing construction services 60 or more days after expected date of substantial completion

Question 19

Liquidated damages

Answer 19

Fees paid by contractor to owner for every day project is late- except due to uncontrollable circumstances

Question 20

Definition of work

Answer 20

Contractor’s obligation to make improvements to the project

Question 21

Definition of project

Answer 21

The work plus construction by other contractors

Question 22

Instruments of service

Answer 22

Tangible and intangible creative work of the architect and architect’s consultants

Question 23

AIA A201 contractor responsibilities

Answer 23

Warranty of materials and workmanship 
Permits fees and taxes 
Concealed or unknown conditions- must notify owner within 21 days
Providing construction schedule, keeping it up to date and confirming with it 
Maintain record documents at job site
Submittals
Delayed design 
Indemnification

Question 24

AIA A201 Architect responsibilities

Answer 24

Site visits
Rejecting work that doesn’t confirm with contract documents- however this doesn’t create a duty or responsibility
If something is wrong or architect observes a safety problem architect should notify both contractor and owner
Responsible for shop drawings and submittals conformance to cds but contractor responsible for accuracy completeness and coordination of work
Architect prepares change orders
Final decisions about aesthetic issues as long as they are consistent with CD intent

Question 25

Change order

Answer 25

Written by architect signed by owner, contractor and architect
States extent of change and how it affects cost and schedule

Question 26

Construction change directive

Answer 26

Agreement between owner and architect - does not require contractor agreement
Change order is issued after contractor provides info about changes in cost and schedule

Question 27

Minor change in work

Answer 27

Ordered by architect alone where change is consistent with cds and doesn’t affect budget or schedule

Question 28

Mechanics lien

Answer 28

Claim by one party against property of another for satisfaction of a debt

Question 29

Surety bond

Answer 29

Also contract bond

Agreement among three parties - surety agrees to be responsible to obligée (owner) for default of principal (contractor)

Question 30

Termination or suspension of project

Answer 30

Contractor may terminate if work has stopped for more than 30 days through no fault of contractor or contractor’s subcontractors for
Court order
Act of government
Architects failure to certify payment or give a reason for not doing so
Owners failure to pay
Owners failure to give evidence that financial arrangements have been made to fulfill obligations
Work has been delayed for 120 days over 365 day period

Owner may terminate for convenience

Question 31

Consequential damages

Answer 31

Owner and contractor agree to waive

Owner:
Rental expenses
Loss of use, income, profit
Loss of productivity

Contractor:
Expenses in running office
Loss of financing or business
Loss of profit other than profit from work