Project Management

Question 1

Define Project Management

Answer 1

Process of planning and controlling the activities of a project to ensure that it is delivered on time with required features and within budget

Question 2

How is a project defined to be successful?

Answer 2

If it has achieved it’s objectives, within agreed timescale and budgets according to acceptance criteria

Question 3

What is acceptance criteria?

Answer 3

Agreed sign-off criteria for item in product backlog

Question 4

What is a project plan?

Answer 4

Plan that details:

• Individual Responsibilities
• Resources
• Order of Work
• Key milestones

Question 5

What is the scope of the project?

Answer 5

What needs to be done to deliver the project

Question 6

What will change if the scope of the project changes?

Answer 6

The time and cost of the project

Question 7

How do agile scrum methodologies reduce the risk to the client?

Answer 7

Can change the scope of the project

Question 8

What is the role of the project manager in large scale scrum projects?

Answer 8

Acts as a buffer between outside organisations and the teams

Constructing a high level project management based on product backlog

Question 9

What is a work breakdown structure?

Answer 9

Hierarchy of tasks to be completed and milestones within the project

Question 10

What is the role of a project manager in a waterfall model?

Answer 10

Turn the requirements specification into a work breakdown structure and estimate amount of effort

Question 11

What is a milestone within a project

Answer 11

Point in the project which has a high level of importance

Question 12

What happens at a milestone in a project?

Answer 12

• Project process is evaluated and reported to client

- Client will be given a deliverable

Question 13

What is a deliverable?

Answer 13

An artifact that is handed over to the client

Question 14

If tasks do not rely on each other what can happen?

Answer 14

They can be worked on concurrently by different team members

Question 15

What will determine the sequence of tasks?

Answer 15

Inter dependencies between tasks

Question 16

Give examples of resources that may be needed for a project

Answer 16

Members of team
Specialist hardware/software
External Consultants

Question 17

How can the amount of time to complete a task be reduced?

Answer 17

Providing more resources to the task

Question 18

Why will putting double the amount of team members on a task not necessarily half the time taken to do the task?

Answer 18

Requires team work and co-ordination which take time

Question 19

What is effort normally in?

Answer 19

Persons hours/days

Question 20

What is a gantt chart?

Answer 20

Way of showing the work breakdown schedule against a time

Question 21

What is the timeline used to show?

Answer 21

• Dependencies
• Start and end dates for whole projects
• How long each activity is scheduled to last
• When the activity to complete tasks begins and ends

Question 22

Give examples of software used to create gantt charts

Answer 22

Microsoft Project

Project Libre

Question 23

What is the critical path in relation to gantt charts?

Answer 23

Pathway through a project where a delay to the completion of an activity will extend the duration of a project

Question 24

How is a critical path identified?

Answer 24

Where there is no gap between start and end points

Question 25

Define Effort

Answer 25

Physical/Mental activity to achieve part of project objectives

Question 26

What is the float?

Answer 26

Amount of time of task can be delayed without causing delay to subsequent activities and overall project

Question 27

What is the reason for creating a gantt chart?

Answer 27

Ensure the project is delivered on time and on budget

Question 28

What is the progress of a project measured against?

Answer 28

Base line plan

Question 29

What is the base line plan?

Answer 29

Agreed final plan before moving into the development phase

Question 30

What are the two ways a project can be brought back onto track?

Answer 30

Reduce the scope of work

Allocate additional resources

Question 31

What is a disadvantage of reducing the scope of work to bring a project back on track?

Answer 31

Project is completed but does not meet the original specification

Question 32

What is a disadvantage of allocating more resources to bring a project back on track?

Answer 32

Additional cost to the client

Question 33

What are the four constraints applied to every project?

Answer 33

Time
Scope
Quality
Cost

Question 34

If time and cost allocated to project are fixed, how can it still be delivered if items are added to the scope?

Answer 34

By reducing the quality of the final product or removing items from the scope.