Project Management

Question 1

Who manages the project management of a project?

Answer 1

Project Manager. They manage the:
- Execution
- Control
- Closure
Of a project.

Question 2

During a project, what does a project manager need to account for?
Give me 3 things.

Answer 2

• Refine estimates
• Adjust for future estimates
• Manage scope creep
• Account for time
• Manage risk

Question 3

How can estimates be refined?

Answer 3

• Can be calculated manually with real world experience
• Can be calculated with the help of estimation software, or estimation method/procedure

Question 4

Is the workplan dynamic?

Answer 4

Yes, it keeps changing and constantly tracks all accomplished tasks, what’s not been done, the estimated finish dates etc.

Question 5

If a team finishes ahead of schedule, should the project manager adjust the completion date?

Answer 5

No, because unforeseen delays could still happen, resulting in the promised original date more reasonable. The project manager can still shift deadlines forward, but not the completion date of the project.

Question 6

What is scope creep?

Answer 6

This is when new requirements are added to the project after the original project scope was defined

Question 7

Who could potentially introduce scope creep?

Answer 7

Could be introduced by users, developers, or managers.

Question 8

How does scope creep impact business?

Answer 8

Costs
Time (schedule)

Question 9

How do we avoid scope creep?

Answer 9

• Identifying the requirements as well as possible at the beginning
• Project manager should oversee and allow only necessary requirements to be added after the project begins

Question 10

How can we account for time?

Answer 10

Timeboxing

Question 11

What does timeboxing help with?

Answer 11

Sets a fixed deadline for a task, as some tasks can continue indefinitely

Question 12

How to implement timeboxing?

Answer 12

• Set deadline
• Prioritise delivery over functionality
• Reduce functionality if necessary.

Question 13

What does applying timeboxing on the entire project help with?

Answer 13

• Can help to focus the mind on the most important features
• Helps with deciding quality versus number of features trade-off

Question 14

What’s an important consideration when timeboxing for the client?

Answer 14

Depends if they prefer:
- Reduce quality or
- Reduce the number of features

Question 15

How can we manage risks?

Answer 15

• Be aware of potential risks in the planning phase, so they can be avoided ahead of time

Question 16

Why is a risk assessment produced?

Answer 16

• To document the likelihood of the risk
• The potential impact of the project
• Ways to address the risk (risk mitigation)

Question 17

Give me 2 tips for managing risks

Answer 17

• Allocate tasks with fewest dependencies on other tasks
• Reschedule workload between the team when needed.

Question 18

What is a work management system?

Answer 18

This is a tool that is used to support project management.

Question 19

Why use a work management system? Give me 3 reasons

Answer 19

• Helps to manage tasks that need doing
• Make it easy for all stakeholders to see what work is left to complete
• Provide useful tools to track the status of the project
• They make it easier for everyone to self-manage
• They can also aid in measuring developer productivity (through tracking resoled issues, tasks completed etc.)

Question 20

How does a work management system help an internal organisation? Give 3 ways.

Answer 20

• Keeps track of everything that is going on
• No repeated work
• Best practice procedures (to assure quality)
• Ensure you produce a quality product

Question 21

How does a work management system help with extern reassurance? Give 2.

Answer 21

• Customer is confident that you now what you are doing
• Customer sees that you are managing the project well
• Customer is confident in the final product you deliver

Question 22

Give 2 Examples of work management systems.

Answer 22

• Jira | Highly configurable, supports different agile methodologies, free version up to 10 users.
• Azure DevOps | Integrates well with other MS Technology like VSC, teams etc and office. Has a focus on test management
• GitHub | GitHub primarily provides hosing for git version control, source code management and some work management functionality. Azure DevOps and Jira both have GitHub for source control.
• Trello | Light weight and designed as Kanban board tool. (doesn’t handle time tracking or automatic reporting)
• Basecamp | targeted at project management of any kind, rather than systems development. Has useful collaboration features. No kanban/scrum boards however
  -Wrike | Can integrate existing apps (e.g. Teams,. zoom etc.