Programme and Portfolio Management

Question 1

How does the APM define programme management?

Answer 1

Programme management is the coordinated management of projects and change management activities to achieve beneficial change

Question 2

How does MSP (Managing Successful Programmes methodology) define a programme?

Answer 2

A programme is a temporary flexible organisation structure created to coordinate, direct and oversee the implementation of a set of related projects and activities in order to deliver outcomes and benefits relating to an organisation’s strategic objectives. A programme could span several years.

Question 3

How does PRINCE2 define a programme?

Answer 3

Programmes are typically used to help transform organisations. Therefore, the temporary programme organisation tends to have a lifespan that covers the realisation of the benefits, which would last several years. Larger scale, greater uncertainty.

Question 4

How does PRINCE2 define a project?

Answer 4

Projects typically produce or change something and are then disbanded. The benefits of the undertaking are likely to be accrued after the project is completed. Smaller scale, lower uncertainty.

Question 5

Name the responsibilities of a programme manager

Answer 5

1. Initiate, prioritise, and terminate projects
2. Manage interdependencies
3. Manage resources and conflicts
4. Manage risks, issues and change
5. Define and realise strategic benefits

Question 6

How does APM define portfolio management?

Answer 6

Portfolio management is the selection, prioritisation and control of an organisation’s projects and programmes in line with its strategic objectives and capacity to deliver. The goal is to balance initiatives and BAU while optimising return on investment.

Portfolio management is concerned with doing the right things. Project and programme management is about doing things right.

Question 7

In the context of project management, what key activities does portfolio management involve?

Answer 7

1. Segmenting
2. Screening and analysing
3. Selecting and prioritising
4. Assessing progress
5. Reviewing and reporting
6. Managing benefits

Question 8

What are the five benefits of portfolio management?

Answer 8

1. Balance
2. Delivery
3. Reducing costs
4. Resources
5. Realisation of benefits