Program Management and Contracting (ACQ 101) Flashcards
<p>In 1990, Congress passed the Defense Acquisition Workforce Improvement Act (DAWIA) because defense systems:</p>
<p>- Are complex - Are costly - Require qualified personnel</p>
Within the DAWIA framework, there is a _____________ for each functional area who, along with an Integrated Product Team (IPT), determines mandatory training, education and experience requirements for a particular functional area of expertise.
Functional Advisor (FA)
Within the DAWIA framework, there is a Functional Advisor (FA) for each functional area who, along with an Integrated Product Team (IPT), determines:
- mandatory training
- education and experience requirements for a particular functional area of expertise
Who is the DoD Service or Agency representative who is responsible for establishing training requirements, monitoring DAWIA compliance, projecting and assigning annual training for individuals, and certifying that DAWIA standards have been met?
The Director of Acquisition Career Management (DACM)
The Director of Acquisition Career Management (DACM) is the DoD Service or Agency representative who is responsible for ________________________.
- establishing training requirements
- monitoring DAWIA compliance
- projecting and assigning annual training for individuals
- certifying that DAWIA standards have been met
DOTMLPF-P stands for:
Doctrine, Organization, Training, Materiel, Leadership and Education, Personnel, Facilities and Policy
DOTMLPF-P stands for:
Doctrine Organization Training Materiel Leadership and Education Personnel Facilities and Policy
The _____________ is a study to support acquisition decisions and illuminates the relative advantages and disadvantages of the alternatives. (1st phase – Materiel Solution Analysis for Milestone A)
Analysis of Alternatives (AoA)
The ________________ is the major law directly affecting Department of Defense (DoD) systems acquisition management by requiring Program Managers to consider the environment in decisions and to seek less environmentally damaging ways to accomplish the mission or operation.
National Environmental Policy Act (NEPA)
Three primary organizations that influence the defense acquisition community include the:
- Executive Branch
- Congress
- Industry
The __________________ is responsible for the budgeting phase of the Planning, Programming, Budgeting, and Execution (PPBE) process.
Under Secretary of Defense or USD (Comptroller)
The Under Secretary of Defense (Comptroller) is responsible for the __________ phase of the Planning, Programming, Budgeting, and Execution (PPBE) process.
budgeting
PPBE stands for:
Planning, Programming, Budgeting, and Execution (PPBE)
The ______________, specifies the criteria for defense acquisition categories.
DoDI 5000.02, Operation of the Defense Acquisition System
DoDI 5000.02 is _________________.
Operation of the Defense Acquisition System
The ____________ reviews/approves certain aspects of programs involving other nations, as well as controlling the planning phase of the Planning, Programming, Budgeting, and Execution (PPBE) process.
Under Secretary of Defense or USD (Policy)
The USD (Policy) reviews/approves certain aspects of programs involving other nations, as well as controlling the __________ phase of the Planning, Programming, Budgeting, and Execution (PPBE) process.
planning
There are three ACAT categories:
ACAT I, ACAT II, and ACAT III
The two ACAT I categories that are Major Defense Acquisition Programs (MDAPs) are:
ACAT ID and ACAT IC
MDAP stands for:
Major Defense Acquisition Programs
The ____________ is dual-hatted as the Defense Acquisition Executive (DAE), and establishes DoD acquisition policy and procedures, chairs the Defense Acquisition Board (DAB), and is the senior decision authority for program milestone decisions for MDAPs.
USD (Acquisition, Technology, and Logistics)
The USD (Acquisition, Technology, and Logistics) is dual-hatted as the:
- Defense Acquisition Executive (DAE) and establishes DoD acquisition policy and procedures
- Chairs the Defense Acquisition Board (DAB), and is the senior decision authority for program milestone decisions for MDAPs
ACAT level enables identification of:
(1) Type of system
(2) Level of management review/decision authority
(3) Applicable program reporting requirements.
The _______________ recommends initial ACAT designation to the Milestone Decision Authority (MDA).
sponsor of the Initial Capabilities Document (ICD)
The sponsor of the Initial Capabilities Document (ICD) recommends ________________ to the Milestone Decision Authority (MDA).
initial ACAT designation
The sponsor of the Initial Capabilities Document (ICD) recommends initial ACAT designation to the _______________.
Milestone Decision Authority (MDA)
The final ACAT determination is made by the Milestone Decision Authority (MDA) at:
Milestone B
The final ACAT determination is made by the ________ at Milestone B.
Milestone Decision Authority (MDA)
The ________________ is made by the MDA at Milestone B.
final ACAT determination
The three types of Integrated Product Teams (IPTs) are:
- Program IPTs
- Working IPTs
- Overarching IPTs.
IPT stands for:
Integrated Product Team (IPT)
The Team Development stages are:
Forming Storming Norming Performing Adjourning
The Team Development stages are:
Forming, Storming, Norming, Performing, and Adjourning
“Storming” is the team development stage in which:
teams begin to realize that the task at hand is different or more difficult than they imagined.
_______________ is the team development stage in which teams begin to realize that the task at hand is different or more difficult than they imagined.
“Storming”
The _______________ process takes place prior to the Defense Acquisition Management process (life cycle model).
Joint Capabilities Integration and Development System (JCIDS)
The Joint Capabilities Integration and Development System (JCIDS) process takes place _________ the Defense Acquisition Management process (life cycle model).
prior to
The Joint Capabilities Integration and Development System (JCIDS) process takes place prior to ________________.
the Defense Acquisition Management process (life cycle model)
JCIDS stands for:
Joint Capabilities Integration and Development System
Regarding the JCIDS process, an example of a “materiel solution” is:
a major modification to existing tanks to enable them to withstand attack by a high-energy anti-tank projectile
A major modification to existing tanks to enable them to withstand attack by a high-energy anti-tank projectile is an example of what in the JCIDS process?
“materiel solution”
A change to a training manual that incorporates new procedures for more effectively operating a weapon system is an example of a JCIDS ___________ solution.
“non-materiel”
JCIDS methodology includes three steps:
(1) Conducting a Capabilities Based Assessment
(2) Documentation of Capability Needs
(3) Review, Validation, & Approval.
JCIDS process uses ______________ as a basis for identifying shortfalls in joint warfighting capabilities.
top-level strategic guidance
JCIDS process uses top-level strategic guidance as a basis for identifying:
shortfalls in joint warfighting capabilities
The ___________ identifies operational performance attributes necessary to design proposed systems, and is prepared for the Milestone B decision review for use during the Engineering and Manufacturing Development (EMD) phase of the life cycle.
Capabilities Development Document (CDD)
The Capabilities Development Document (CDD) identifies operational performance attributes necessary to design proposed systems, and is prepared for the ____________ for use during the Engineering and Manufacturing Development (EMD) phase of the life cycle.
Milestone B decision review
The Capabilities Development Document (CDD) identifies operational performance attributes necessary to design proposed systems, and is prepared for the Milestone B decision review for use during the ____________ of the life cycle.
Engineering and Manufacturing Development (EMD) phase
The main purpose of the __________ of the life cycle of a program is to assess potential materiel solutions.
Materiel Solution Analysis phase
The main purpose of the Materiel Solution Analysis phase of the life cycle of a program is to:
assess potential materiel solutions.
The Acquisition Program Baseline (APB) is developed by the Program Management Office (PMO) (for the first time) for _____________; it reflects the cost, schedule, and performance parameters for the program.
the Milestone B Decision Review
The Acquisition Program Baseline (APB) is developed by the Program Management Office (PMO) (for the first time) for the Milestone B Decision Review and it reflects:
the cost, schedule, and performance parameters for the program
The Acquisition Program Baseline (APB) is developed by the ______________ (for the first time) for the Milestone B Decision Review; it reflects the cost, schedule, and performance parameters for the program.
Program Management Office (PMO)
The relationship of the Defense Acquisition Management process (life-cycle model) to the JCIDS process is:
that the JCIDS capability documents guide a program throughout its life cycle
The Initial Capabilities Document (ICD) is prepared for:
the Milestone A Decision Review
The Capabilities Development Document (CDD) is prepared for:
the Milestone B Decision Review
The Capabilities Production Document (CPD) is prepared for:
the Milestone C Decision Review
The Life Cycle cost categories are:
Research and Development
Investment
Operation and Support
Disposal Cost
The Life Cycle cost categories are:
Research and Development, Investment, Operation and Support, and Disposal Cost.
The four major cost estimating techniques are:
Analogy, Parametric, Engineering, and Actual Costs.
The four major cost estimating techniques are:
Analogy
Parametric
Engineering
Actual Costs
The five major appropriation categories are:
Research, Development, Test and Evaluation (RDT&E); Procurement; Operations and Maintenance (O&M); Military Construction (MILCON); and Military Personnel (MILPERS)
The five major appropriation categories are:
Research, Development, Test and Evaluation (RDT&E) Procurement Operations and Maintenance (O&M) Military Construction (MILCON) Military Personnel (MILPERS)
The obligation periods for the five major appropriations are:
(1) RDT&E: 2 years; (2) Procurement: 3 years; (3) O&M: 1 year; (4) MILPERS: 1 year; and (5) MILCON: 5 years.
The obligation periods for the five major appropriations are:
(1) RDT&E: 2 years
(2) Procurement: 3 years
(3) O&M: 1 year
(4) MILPERS: 1 year
(5) MILCON: 5 years.
The three funding policies are:
(1) Annual, (2) Incremental, and (3) Full
The three funding policies are:
(1) Annual
(2) Incremental
(3) Full
The ________ Phase of the Planning, Programming, Budgeting, and Execution (PPBE) process is controlled by the Under Secretary of Defense or USD (Policy).
Planning
The Planning Phase of the Planning, Programming, Budgeting, and Execution (PPBE) process is controlled by the _______________.
Under Secretary of Defense or USD (Policy)
PPBE stands for:
Planning, Programming, Budgeting, and Execution (PPBE) process
The _______________ is a product of the Programming Phase of the PPBE process.
Program Objectives Memorandum (POM)
The Program Objectives Memorandum (POM) is a product of the ____________ Phase of the Planning, Programming, Budgeting, and Execution (PPBE) process.
Programming
The reprogramming thresholds are applied at a certain “level of control” for each appropriation category:
(1) RDT&E: Program Element; (2) Procurement: Line Item; (3) O&M: Budget Activity; (4) MILPERS: Budget Activity; and (5) MILCON: Project.
The reprogramming thresholds are applied at a certain “level of control” for each appropriation category:
(1) RDT&E: Program Element
(2) Procurement: Line Item
(3) O&M: Budget Activity
(4) MILPERS: Budget Activity
(5) MILCON: Project.
Funds remain in an ________ for 5 years after the obligation period ends; this applies to all major appropriation categories.
“expired account”
Funds remain in an “expired account” for _____ years after the obligation period ends; this applies to all major appropriation categories.
5
The ____________ is being violated if an agency obligates funds before an Appropriation Act is passed by Congress (new funding paperwork has not reached their local comptroller.)
Anti-Deficiency Act
The Anti-Deficiency Act is being violated if an agency:
obligates funds before an Appropriation Act is passed by Congress (new funding paperwork has not reached their local comptroller)
The ____________ is being violated if an agency uses funds that were appropriated for RDT&E to make up for shortfalls in Procurement.
Misappropriation Act
The Misappropriation Act is being violated if an agency:
uses funds that were appropriated for RDT&E to make up for shortfalls in Procurement
An _________ is a legal reservation of funds.
obligation
A ___________ is the term used for an administrative reservation of funds in anticipation of a future obligation.
commitment
____________ play a critical role in peacetime as well as during times of conflict. Our technology base is our foremost force multiplier and an important national economic asset.
Science and technology
Science and technology play a critical role in ______________. Our technology base is our foremost force multiplier and an important national economic asset.
peacetime as well as during times of conflict
Science and technology play a critical role in peacetime as well as during times of conflict. Our __________ is our foremost force multiplier and an important national economic asset.
technology base
__________ includes scientific studies that increase fundamental knowledge in fields such as computer science, chemistry, electronics, and materials.
Basic Research
Basic Research includes scientific studies that increase fundamental knowledge in fields such as:
computer science, chemistry, electronics, and materials
Basic Research includes scientific studies that increase fundamental knowledge in fields such as:
computer science
chemistry
electronics
materials
There are two types of demonstrations used to reduce risk in technology transition:
Advanced Technology Demonstrations (ATDs)
Joint Capability Technology Demonstrations (JCTDs)
Joint Capability Technology Demonstrations (JCTDs):
(1) Are selected by the Under Secretary of Defense (Acquisition, Technology and Logistics); (2) Focus on the military utility of the technology; and (3) Use parallel demonstrations of technology and doctrine/tactics in an operational environment.
Joint Capability Technology Demonstrations (JCTDs):
(1) Are selected by the Under Secretary of Defense (Acquisition, Technology and Logistics
(2) Focus on the military utility of the technology
(3) Use parallel demonstrations of technology and doctrine/tactics in an operational environment
Eight Systems Engineering Technical Activities include:
Stakeholder Requirements Definition, Requirements Analysis, Architectural Design, Implementation, Integration, Verification, Validation, and Transition.
Eight Systems Engineering Technical Activities include:
Stakeholder Requirements Definition Requirements Analysis Architectural Design Implementation Integration Verification Validation Transition
The ____________ Phase of the life cycle is where the Systems Engineering Process is used to refine the design to incorporate findings of the Initial Operational Test and Evaluation (IOT&E).
Production and Deployment
The Production and Deployment Phase of the life cycle is where the Systems Engineering Process is used to:
refine the design to incorporate findings of the Initial Operational Test and Evaluation (IOT&E)
In the Systems Engineering Process, the Architectural Design technical activity incorporates:
people, products, and processes that will make up the final system solution
In the Systems Engineering Process, the ____________ incorporates people, products, and processes that will make up the final system solution.
Architectural Design technical activity
The Stakeholder Requirements Definition activity takes all of the inputs from relevant stakeholders and __________________.
translates them into technical requirements that are used to design and develop the product
The _________________ takes all of the inputs from relevant stakeholders and translates them into technical requirements that are used to design and develop the product.
Stakeholder Requirements Definition activity
_________ are frequently used in the Systems Engineering Process.
Visual Models
The _______________ is a product-oriented family tree composed of hardware, software, services, data, and facilities.
Work Breakdown Structure (WBS)
The Work Breakdown Structure (WBS) is a product-oriented family tree composed of:
hardware, software, services, data, and facilities
Two types of product work breakdown structures (WBS) are:
(1) Program and (2) Contract
Program and Contract are:
two types of product work breakdown structures (WBS)
Work Breakdown Structure (WBS) is an _________ of the Systems Engineering Process.
output
WBS is an output of the:
Systems Engineering Process
The Government Program Management Office (PMO) develops ________________, and the contractor develops _________________.
the first three levels of the Work Breakdown Structure (WBS), the fourth through “n” levels
The Work Breakdown Structure (WBS) can and should be used as a tool to help ___________.
mitigate risk
The __________________ can and should be used as a tool to help mitigate risk.
Work Breakdown Structure
_______________ is the ability of a system’s design to meet an operational need throughout its intended life and at affordable costs.
Supportability
Supportability is the ability of a system’s design __________________________.
to meet an operational need throughout its intended life and at affordable costs
“Maintainability” is best summed up by the following question:
“How long does it take to repair?”
________________ is best summed up by the following question: “How long does it take to repair?”
“Maintainability”
“Availability” is best summed up by:
“How ready is the system to perform when needed?”
_____________ is best summed up by: “How ready is the system to perform when needed?”
“Availability”
Supportability planning includes 10 support elements, including _______________________.
Maintenance Planning, Manpower and Personnel, and Support Equipment
Supportability planning includes 10 support elements, including _______________________.
Maintenance Planning
Manpower and Personnel
Support Equipment
_______________ planning includes 10 support elements, including Maintenance Planning, Manpower and Personnel, and Support Equipment.
Supportability
Approximately ____________ of the life cycle cost of a system occurs during the Operations and Support/Disposal Phase.
50-70%
Approximately 50-70% of the life cycle cost of a system occurs during the ________________ Phase.
Operations and Support/Disposal
__________________is a strategy for weapon system product support that employs the purchase of support as an integrated performance package designed to optimize system readiness.
Performance Based Logistics (PBL)
Performance Based Logistics (PBL) is a __________ for weapon system product support that employs the purchase of support as an integrated performance package designed to optimize system readiness.
strategy
____________ is the DoD preferred approach for product support because it allows us to manage program and system outcomes such as materiel availability and reliability as opposed to actions and transactions such as repairs and parts.
Performance Based Logistics (PBL)
PBL is the DoD preferred approach for product support because ________________________________________.
it allows us to manage program and system outcomes such as materiel availability and reliability as opposed to actions and transactions such as repairs and parts
Two basic types of testing are:
Developmental Testing (DT) and Operational Testing (OT)
Two basic types of testing are:
Developmental Testing (DT) Operational Testing (OT)
Developmental Testing is conducted in a:
controlled environment such as a laboratory or proving ground
Operational Testing is conducted in a:
realistic environment
The Initial Operational Test & Evaluation (IOT&E) event occurs _____________ during ______________ Phase and provides data/evaluation to support the Full-Rate Production (FRP) Decision Review.
after Milestone C; the Production & Deployment
The Initial Operational Test & Evaluation (IOT&E) event occurs after Milestone C during the Production & Deployment Phase and provides ___________________.
data/evaluation to support the Full-Rate Production (FRP) Decision Review
Test and Evaluation Master Plan (TEMP) provides:
an overall test management plan and framework within which detailed Test & Evaluation (T&E) plans are contained
The ___________ requires that the Test and Evaluation Master Plan (TEMP) be developed for all ACAT I programs and other programs designated for OSD test and evaluation oversight.
DoDI 5000.02
The DoDI 5000.02 requires that the TEMP be developed for all ____________ programs and other programs designated for OSD test and evaluation oversight.
ACAT I
Live Fire Testing is required for all _________________________.
ACAT I & II major vehicles and weapons platforms for use in combat
_______________ is used to verify that each production unit meets contract requirements.
Production Acceptance Test and Evaluation (PAT&E)
____________ enhances the development process and system design updates/improvement.
T&E data feedback
T&E data feedback enhances the _______________.
development process and system design updates/improvement
The three steps in the Production and Manufacturing Process include:
(1) Influence the design process, (2) Prepare for production, and (3) Execute the Manufacturing Plan
The three steps in the Production and Manufacturing Process include:
(1) Influence the design process
(2) Prepare for production
(3) Execute the Manufacturing Plan
Typically, the percentage of life cycle costs incurred during the Production and Manufacturing Process is in the range of __________.
15% to 30%
Typically, the percentage of life cycle costs incurred during the ___________________ is in the range of 15% to 30%.
Production and Manufacturing Process
The five basic elements (5Ms) that are used for planning and executing a successful manufacturing effort are:
(1) Material
(2) Method
(3) Machinery
(4) Manpower
(5) Measurement
The five basic elements (5Ms) that are used for planning and executing a successful manufacturing effort are:
(1) Material, (2) Method, (3) Machinery, (4) Manpower, and (5) Measurement
The five top-level design goals for a producible product are:
(1) Design for ease of assembly, (2) Design for mult-iuse, (3) Minimize number of parts, (4) Maximize number of common parts, (5) Design for ease of fabrication.
The five top-level design goals for a producible product are:
(1) Design for ease of assembly
(2) Design for mult-iuse
(3) Minimize number of parts
(4) Maximize number of common parts
(5) Design for ease of fabrication
______________ is a tool that allows both Government and contractor Program Managers to have visibility into technical, cost and schedule planning, performance, and progress.
Earned Value Management (EVM)
Earned Value Management is a tool that allows both Government and contractor Program Managers to:
have visibility into technical, cost and schedule planning, performance, and progress
Earned Value Management is a tool that allows both Government and contractor Program Managers to have visibility into:
technical cost and schedule planning
performance
and progress
Earned Value Management is a widely accepted industry best practice for ______________, used across DoD, the federal government, and the commercial sector, and objectively measures progress toward goals.
project management
________________ is a widely accepted industry best practice for project management, used across DoD, the federal government, and the commercial sector, and objectively measures progress toward goals.
Earned Value Management (EVM)
Earned Value Management is a widely accepted industry best practice for project management, used across DoD, the federal government, and the commercial sector, and ____________________.
objectively measures progress toward goals
Some of the Earned Value Management implementation activities include:
- determining if EVMS is required
- including EVMS requirements in the Request for Proposal (RFP)
- evaluating contractor EVMS proposals
- conducting an Integrated Baseline Review
- EVMS Certification
In addition to the Program Management Office (PMO), the DoD Offices responsible for Earned Value Management include:
(1) Defense Contract Management Agency (DCMA)
(2) Defense Contract Audit Agency (DCAA)
(3) Component EVMS Focal Points
(4) Contracting Management Office (CMO)
DoD Offices responsible for Earned Value Management include:
Program Management Office (PMO) Defense Contract Management Agency (DCMA) Defense Contract Audit Agency (DCAA) Component EVMS Focal Points Contracting Management Office (CMO)
What is the basic framework of the Federal Acquisition environment?
Constitution and three branches of government
(1) Legislative
(2) Executive
(3) Judicial
What are the types of contractual transactions that the government enters into?
- Procurement of Supplies and services
- Purchase of real property
- Sale of real or personal property
- Making grants, cooperative agreements, cooperative research and development agreements (CRADAs)
- “other transactions”
- Employing personnel
What are the 4 major categories of acquisition?
- Supplies and equipment
- Services
- Construction
- Research and Development
What is the source of the Government’s contracting powers?
- U.S. is a constitution based federal republic (not a democracy)
- Head of State (President) and Congress are elected representatives of the people and must govern to a constitution that limits the Government’s power over the people
Name the three major phases of contracting:
- Contract Planning
- Contract Formation (Execution)
- Contract Administration (Assessment)
Contract Planning includes:
- Market research
- Planning for Competition
- Describing agency needs
- Commercial Items
- Describing Agency Needs
- Competition
- Contract Type
- Special Contracting Methods
- Socioeconomic Programs
- Special Terms & Conditions
- Contractor Qualifications
- Financing
Contract Formation (Execution) includes:
- Solicitation
- Negotiation of contract terms
- Prepare and award
- Publicizing Contract Actions
- Sealed Bidding
- Contracting by Negotiation
- Simplified Acquisition Procedures
- Contract Pricing
- Emergency Acquisitions
Contract Administration (Assessment) is:
- All post award activities
- Contract Interpretation
- Quality Assurance
- Payment
- Modifications
- Administration of Special Terms & Conditions
- Government Property
- Delays
- Disputes and Appeals
- Terminations
- Closeout
What are the types of Contracting Officers (KOs)?
Procuring Contracting Officer (PCO)
Administrative Contracting Officer (ACO)
Termination Contracting Officer (TCO)
Procuring Contracting Officer (PCO):
primarily engaged in awarding contracts
Administrative Contracting Officer (ACO):
primarily engaged in administering contracts
Termination Contracting Officer (TCO):
primarily engaged in Terminating Contracts
Contracting Officer (KO):
a person with the authority to enter into, administer, and/or terminate contracts (written authority from a ‘warrant’ doc)
Contracting Officer’s Representative (COR):
- Nominated by PM
- Appointed made in writing by KO
- “Eyes and Ears” of the contracting officer
- Technical monitoring
3 Branches of Government are:
Legislative Branch
Executive Branch
Judicial Branch
Legislative Branch responsibilities include:
Congress APPROPRIATES FUNDS Senate, House of Representatives and GAO Establishes Laws Approves the Presidents Budget Authorize & Appropriate Legislative Controls Architect of the Capitol United States Botanical Garden Government Accountability Office Government Printing Office Library of Congress Congressional Budget Office
Executive Branch responsibilities include:
The President
Appoints Head of Agencies
Appoints Federal Judges
Signs Executive Orders
Judicial Branch responsibilities include:
Supreme Court of US
Case Law
Interprets law
Role of the Legislative Branch in government is:
Congress has the sole power to authorize payments from the US Treasury
Congress confers authority to agency
Congress gives “Budget Authority”
Strings attached by statutes, authorization acts and appropriation acts
Role of the Executive Branch is:
Majority of acquisition is performed by executive agencies
Executive branch exercises control over the acquisition primarily through the issuance of executive orders, departmental memoranda and the promulgation of regulations
Role of the Judicial Branch is:
Interprets the laws that are created
US Court of Federal Claims (COFC) has jurisdiction over claims against the Government
Decisions of the COFC are binding on executive agencies
Federal courts also hear cases concerning the constitutionality of acquisition laws
Office of Federal Procurement Policy (OFPP) was:
Established by Congress in 1974 to provide overall direction for government-wide procurement policies, regulations and procedures and to promote economy, efficiency and effectiveness in acquisition processes FAR
Appointed by the President, confirmed by the Senate
Office of Federal Procurement Policy (OFPP) responsibilities include:
Overseeing the development of acquisition regulations
Formulating and coordinating acquisition legislation
Leading the activities of the Chief Acquisition Officers Council (CAOC)
Managing the government-wide procurement data system
Directing the activities of the Federal Acquisition Institute (FAI)
Promoting maximum participation of small businesses in government contracting
Chairing and supporting the Cost Accounting Standards Board
Director of Defense Procurement and Acquisition Policy (DPAP) responsibilities include:
Responsible for all acquisition and procurement policy matters in the DOD
Principal advisor to the Under Secretary of Defense for AT&L and the Defense Acquisition Board on acquisition/procurement strategies for all major weapon systems programs, major automated information systems programs and services acquisitions
Responsible for all acquisition and procurement policy matters in the DOD
Principal advisor to the Under Secretary of Defense for AT&L and the Defense Acquisition Board on acquisition/procurement strategies for all major weapon systems programs, major automated information systems programs and services acquisitions
Procurement, which is synonymous with ______________.
“acquisition”
___________ is only one type of activity in which the Government engages in contractual transactions.
(FAR 2.101)
FAR only applies to one type of transaction:
the procurement of supplies and services
List some key success factors for effective team building?
Leadership Member Competency Skill mix Shared vision Collaboration Empowerment Technology Support Collocation Team Size
What are some advantages of teamwork?
Able to do more together than alone Able to share resources Able to brainstorm ideas Innovation and creativity is enhanced Able to create extraordinary results Individuals bring their own expertise
What are some disadvantages of teamwork?
Takes more time
Takes effort
Takes patience
Getting everyone together and listen to all ideas
Identify members of the Acquisition Team:
End user or customer Contracting professional Program Manager Contracting Officer’s Representative (COR) Financial Manager Auditor Property Administrator Logistics Manager Legal
Why is teamwork important within DoD?
Combines business savvy with knowledge to offer innovative business alternatives
Contributes business solutions to mitigate risk & promote efficiency
“Agent” for the Customer
Name some characteristics of effective communication:
Non-verbals Appearance Trust Sending/receiving Coaching Give effective feedback Focus on positive Clear goals
FedBizOpps is:
The mandatory “Governmentwide point of entry (GPE)” for posting of Government business opportunities greater than $25,000 to advertise upcoming business opportunities
Replaced the electronic version of the Commerce Business Daily (CBD)
Single point of entry for industry – complete access to Government contracting opportunities
Standard Procurement System (SPS) is:
SPS) program was created to bring the advantages of automation and standardization to the procurement process throughout DoD
Primary software application sustained is Procurement Desktop Defense or PD Squared (PD2)
Procurement-Desktop Defense
Commercial-off-the-shelf software package
Developed by American Management Systems (AMS)
Selected as DoD’s SPS
Provides approximately 45% of DoD’s procurement functions
Consistency between the services
Numerous versions (Version 4)
Electronic Document Access (EDA) is:
Electronic filing cabinet for storage and retrieval of DoD procurement documents.
• Allows for access by authorized users within both government and contractor communities.
• Can also be used to assist in procurement research.
Online Representations and Certifications Application (ORCA) is:
E-Government initiative to replace paper-based representations and certifications.
ORCA reuses data pulled from CCR – then vendor complete remaining certications.
Examples:
Small business size
Buy American Act certification
Place of manufacture
Taxpayer identification number (TIN)
Excluded Parties List (SAM) is:
Electronic list of parties excluded from federal procurement (debarred list).
Identifies parties excluded throughout the U.S. government from:
Receiving federal contracts; and
Receiving certain types of federal financial and non-financial assistance and benefits.
DoD Contractor’s Performance Assessment Review System (CPARS):
Provides access to Government personnel about contractors and their performance
May be used as a source selection tool when selecting a competitive contractor
Motivates contractors to improve their performance
May be used to determine Award Fee
What is the importance of e-Business?
DoD Directive 8190.2 (June 23, 2000)
Established DoD Electronic Business/Electronic Commerce (EB/EC)
Program promotes the integration of EB/EC into our business processes
Uses electronic business processes that employ EB/EC to support all DoD operations
What are some of the major benefits of implementing e-business?
Standardization helps the contractors understand DoD contracts, i.e.. They look the same
Saves a lot of money and space as paper, filing, copying, mailing is reduced
Accuracy is much higher
Increases accessibility to information
What are some of the major challenges of implementing e-business?
Maintenance and upgrades of systems and software
Training
“Information Overload” and knowledge management
Interoperability of systems and software
Cross-functional coordination and cooperation
Security
Wide Area Workflow is:
Paperless Contracting DoD-wide application designed to eliminate paper from the receipts and acceptance process of the DoD contracting lifecycle.
What are the five types of money and their purposes?
Procurement Monies – 3 years Research, Development, Test and Evaluation (RDT&E) – 2 years Operations & Maintenance – 1 year Military Personnel – 1 year Military Construction – 5 years
What is the Anti Deficiency Act?
Basic fiscal law prohibits: Spending it before Congress approves it Spending more money than approved Taken very seriously Penalties attached to violations Administrative Criminal Basic Rule Never exceed the amount listed on the purchase request when you award a contract When in doubt…. Seek the advice of your activity's fiscal attorney
What is the Misappropriation Act?
Basic fiscal law prohibits:
Spending for purposes other than those approved by Congress (misappropriation)
Example: Using Procurement Funds $$$ to buy Military Construction
What is the Bona Fide Need Rule?
Stockpiling or example is Using 2002 monies to procure 2003 products or services when Operations & Maintenance (O&M) is 1 YEAR Money
Heart of American legal system is:
Constitution
The mandatory “Governmentwide point of entry (GPE)” for posting of Government business opportunities greater than $25,000 to advertise upcoming business opportunities is:
FedBizOpps
Electronic list of parties excluded from federal procurement (debarred list) is ______________.
Excluded Parties List (SAM)
