Procurement

Question 1

1. Pre-Qualification Questionnaire

Answer 1

• Assess potential bidders (H&S, QA, experience, resources, financial security)
• Reduce list of suppliers (saves time)
• Questions such as cash-flow, financial stability
• Use of Yes/No questions - quicker for both parties
• Can sometimes use pre-determined suppliers (accredited)

Question 2

2. Tendering/Bidding

Answer 2

• Structured, fair and objective
• Pre-agreed evaluation criteria (weighting)
• ITT issued, detailed document, follows procurement rules
• Bidders can ask questions but answers must be shared with all
• Clear pricing model so that they can easily be assessed against one another

Question 3

3. Evaluating

Answer 3

• Deadline for bids, and clear/transparent process to avoid accusations of bias
• Price broken down into different elements (installation, parts, commissioning etc)
• Delivery - overall delivery maybe key criteria, schedule and milestones
• Capability and capacity
• Quality processes - accreditation e.g. ISO 9000
• Suppliers can be asked to present solutions

Question 4

4. Negotiations and Contract Award

Answer 4

• Contractor invited for review and clarification

- Contract awarded - debrief of unsuccessful bidders, and feedback