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processes recipes Flashcards

1
Q
  1. 1 Develop Project Chart
    - which process group?
    - what is the purpose?
A
  • Initiating process group

- purpose is to authorize the PJT and give authority to the PM

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2
Q
  • what does Develop Project Charter create? (output)
  • what do we need to accomplish it (inputs)?
  • how do we achieve it (T&T)?
A
  • we create a PJT charter (and the assumption log)
  • we need a business case (or agreements)
  • we create a PJT charter through data gathering (brainstorming, interviews, etc)
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3
Q
  1. 2 Develop PMP
    - which process group?
    - what is the purpose?
A
  • planning

- purpose is to create the document that defines what the work is to performed and how it will be performed

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4
Q
  • what does Develop PMP create? (output)
  • what do we need to accomplish it (inputs)?
  • how do we achieve it (T&T)?
A
  • the PMP
  • we need the PJT charter
  • through data gathering (brainstorming, interviews, etc)
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5
Q
  1. 3 Direct and Manage PJT work
    - which process group?
    - what is the purpose?
A
  • Executing
  • purpose is to lead and perform the work defined in the PMP
  • purpose is to collect WP data
  • purpose is to implement approved changes
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6
Q
  • what does Direct and Manage PJT Work create? (output) -> #2
  • what do we need to accomplish it (inputs)? #2
  • how do we achieve it (T&T)?
A
  • it produces deliverables and work performance data
  • we need the PMP and approved CRs
  • PMIS / expert judgement / meeting
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7
Q
  1. 4 Manage PJT knowledge
    - which process group?
    - what is the purpose?
A
  • Executing
  • purpose is to use existing knowledge and to create/capture/share new knowledge
  • through past lessons and knowledge of your team
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8
Q
  • what does Manage PJT knowledge create? (output) -> #1
  • what do we need to accomplish it (inputs)? #2
  • how do we achieve it (T&T)? #3
A
  • lessons learned register
  • PMP, deliverables, PJT docs, etc
  • we use knowledge mgt, information mgt and interpersonal and team skills
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9
Q
  1. 5 Monitor and Control PJT work
    - which process group?
    - what is the purpose?
A
  • M&C
  • purpose is to keep an eye on the PJT progress and report the progress
  • How is the current status of your project (re cost, schedule and scope)?
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10
Q
  • what does Monitor and Control PJT work create? (output) -> #2
  • what do we need to accomplish it (inputs)? #2
  • how do we achieve it (T&T)? #2
A
  • Work performance reports and CRs
  • PMP and docs (to compare progress), and Work performance information
  • Data analysis and decision making
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11
Q
  1. 6 Perform Integrated Change Control
    - which process group?
    - what is the purpose?
A
  • M&C

- purpose is to review and approve/reject CRs, and manage changes

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12
Q
  • what does Perform Integrated Change Control create? (output) -> #1
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #2
A
  • Approved CRs
  • CRs + PMP, docs and WP reports to make an informed decision
  • Data analysis and decision making
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13
Q
  1. 7 Close Project / Phase
    - which process group?
    - what is the purpose?
A
  • Closing
  • purpose is to finalize all activities for the phase, PJT or contract
  • work is completed
  • purpose is to release rss
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14
Q
  • what does Close Project / Phase create? (output) -> #2
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #2
A
  • final product, service or result + final report
  • Accepted deliverables and PJT charter (+ most of PJT docs, business case, agreements, EEFs, OPAs)
  • data analysis
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15
Q
  1. 1 Plan scope mgt
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to create a plan that will document how the PJT and Pdt scopes will be defined, validated and controlled

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16
Q
  • what does Plan scope mgt
    create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #1
  • how do we achieve it (T&T)? #3
A
  • scope mgt plan and requirements mgt plan
  • Project Charter (+PMP (dvpt approach)/EEF/OPA)
  • expertt judgement, data analysis, meetings
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17
Q
  1. 2 Collect requirements
    - which process group?
    - what is the purpose? #2
A
  • Planning

- purpose is to determine stakeH needs and PJT requirements

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18
Q
  • what does Collect requirements create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #7
A
  • Requirements documentation and requirement traceability matrix
  • PJT charter, PMP. agreements, business docs, pjt docs
  • data gathering, data analysis, decision-making, data representation, prototypes, context diagram, interpersonal and team skills (+meetings, expert jdgt)
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19
Q
  1. 3 Define scope
    - which process group?
    - what is the purpose?
A
  • Planning
  • purpose is to fully characterize the project and product’s scope and acceptance criteria, based upon the requirements captured in the previous process
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20
Q
  • what does Define scope create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #1
A
  • Project Scope statement
  • PJT charter, scope mgt plan, PJT docs (Requirements trac. matrix)
  • product analysis
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21
Q
  1. 4 Create WBS
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to decompose your project’s work into easy-to-manage “chunks”

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22
Q
  • what does Create WBS create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #1
A
  • Scope baseline (scope statement + wbs + wbs dico)
  • Scope mgt plan, scope statement, requirements doc
  • decomposition (+expert jdgt)
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23
Q
  1. 5 Validate Scope
    - which process group?
    - what is the purpose?
A
  • M&C

- purpose is to obtain formal acceptance of project’s deliverables from customer

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24
Q
  • what does Validate scope create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #7
  • how do we achieve it (T&T)? #2
A
  • accepted deliverables and work performance info
  • verified deliverables, work performance data, scope mgt plan, requirement mgt plan, scope baseline, requirements docs, RTM
  • inspection, decision-making
    [work performance data -> number of non conformance, number of tests completed, and “raw” compliance information]
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25
Q
  1. 6 Control Scope
    - which process group?
    - what is the purpose? #2
A
  • M&C
  • Change is inevitable. The purpose is to monitor and control the PJT scope to make sure it does not change without being reviewed & approved by the Board through the formal CR process
  • purpose is also to manage the actual changes
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26
Q
  • what does Control scope create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #5
  • how do we achieve it (T&T)? #2
A
  • Change requests, Work Perf Info
    [CR -> request from stakeH to modify the scope or schedule baselines]
  • work performance data, scope mgt plan, requirements docs, RTM, change mgt plan
  • data analysis (variance and trend analysis)
    [Work perf data -> number of change requests and number of verified & validated project deliverables]
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27
Q
  1. 1 Plan Schedule Mgt
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to outline our strategy for creating, managing, and controlling our project’s schedule

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28
Q
  • what does Plan schedule mgt create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)?
A
  • schedule mgt plan
  • PJT charter, scope mgt plan, dvpt approach
  • data analysis, expert jdgt, meetings
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29
Q
  1. 2 Define activities
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to determine what activities need to be performed in order to complete the project’s work

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30
Q
  • what does define activities create ? (output) -> #3
  • what do we need to accomplish it (inputs)? #2
  • how do we achieve it (T&T)? #2
A
  • activity list, activity attributes, milestone list
  • schedule mgt plan, scope baseline
  • decomposition, rolling wave planning
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31
Q
  1. 3 Sequence activities
    - which process group?
    - what is the purpose? #2
A
  • Planning
  • purpose is to identify the relationship btw the activities
  • purpose is to determine in what order these activities take place
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32
Q
  • what does sequence activities create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #4
A
  • [PJT schedule] network diagram
  • schedule mgt plan, activity list/attributes, scope baseline, milestone list
  • Precedence Diagramming Method, Dependency Determination and Integration, Leads and Lags, PMIS
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33
Q
  1. 4 estimate activity duration
    - which process group?
    - what is the purpose? #2
A
  • Planning

- how long does it take to complete each Activity with the rss available?

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34
Q
  • what does estimate activity duration create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #7
  • how do we achieve it (T&T)? #3
A
  • duration estimates, basis of estimates
  • scope baseline, schedule mgt plan, activity list/attributes, milestone list, rss breakdown structure, rss calendar
  • estimation techniques (analogous, parametric, 3-point, bottom-up), data analysis, decision making
35
Q
  1. 5 develop schedule
    - which process group?
    - what is the purpose? #2
A
  • Planning

- purpose is to create a Project Schedule based on activity list and estimated duration

36
Q
  • what does develop schedule create ? (output) -> #5
  • what do we need to accomplish it (inputs)? #8
  • how do we achieve it (T&T)? #7
A
  • Schedule baseline, PJT schedule, PJT calendars. schedule data, CRs
  • scope baseline, schedule mgt plan, activity list/attributes, milestone list, rss breakdown structure, rss calendar, network diagram
  • schedule network analysis, critical path method, rss optimization, schedule compression, PMIS, data analysis (what-if scenarios, simulation), agile release planning,
37
Q
  1. 6 control schedule
    - which process group?
    - what is the purpose? #2
A
  • M&C

- purpose is to monitor the project’s status and update the project schedule and schedule baseline, as needed

38
Q
  • what does control schedule create ? (output) -> #3
  • what do we need to accomplish it (inputs)? #6
  • how do we achieve it (T&T)? #6
A
  • Work Perf Info, CRs, schedule forecasts
  • Work performance data, schedule baseline, scope baseline, scope mgt plan, PJT schedule and calendars
  • data analysis (EV analysis, burn charts, trend analysis), critical path method, PMIS, rss optimization, leads & lags. schedule compression
39
Q
  1. 1 Plan cost mgt
    - which process group?
    - what is the purpose?
A
  • Planning
  • purpose is to develop a strategy for managing and controlling our project’s costs. How will the cost be estimated, budgeted, managed and monitored & controlled
40
Q
  • what does Plan cost mgt create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)?
A
  • Cost mgt plan
  • PJT charter, schedule mgt plan, risk mgt plan
  • data analysis, expert jdgt, meetings
41
Q
  1. 2 estimate cost
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to develop an approximation of the cost of rss needed

42
Q
  • what does estimate cost create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #3
A
  • Cost estimates and basis of estimates
  • cost mgt plan, Q mgt plan, scope baseline, PJT schedule
  • estimation techniques (analogous, parametric, 3-point, bottom up), data analysis (reserve and alternative analyses), PMIS
43
Q
  1. 3 determine budget
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to aggregate all the estimated costs of each activity and establish a cost baseline

44
Q
  • what does determine budget create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #3
A
  • Cost baseline and PJT funding requirements
  • cost mgt plan, cost estimates, basis of estimates, pjt schedule
  • cost aggregation, funding limit reconciliation, financing,
45
Q
  1. 4 control costs
    - which process group?
    - what is the purpose?
A
  • M&C

- purpose is to monitor the status of the project to update PJT costs and manage changes to the cost baseline

46
Q
  • what does control costs create ? (output) -> #3
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #3
A
  • work perf info, cost forecasts, CRs
  • work perf data, pjt funding requirements, cost baseline, cost mgt plan
  • data analysis (EV, variance, trend and reserve analyses), to-complete performance index, PMIS
47
Q
  1. 1 plan Q mgt
    - which process group?
    - what is the purpose?
A
  • Planning
  • purpose is to develop a strategy for defining our project’s definition of Quality, and how we will accomplish our Quality Objectives. How will we show that we are complying with our quality requirements?
48
Q
  • what does plan Q mgt create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #5
  • how do we achieve it (T&T)? #5
A
  • Q mgt plan, Q metrics
  • PJT charter, scope baseline, requirements mgt plan, risk mgt plan, stakeH engagement plan
  • test & Inspection planning, data gathering, data representation, data analysis (Cost of Quality and Cost-Benefit Analysis), decision making
49
Q
  1. 2 Manage Q
    - which process group?
    - what is the purpose?
A
  • Executing
  • purpose is to execute the Q activities
  • purpose is to identify ineffective processes and causes of poor Q
  • purpose is to verify that final product meets customer needs and requirements
  • Manage Q uses the data from Control Q
50
Q
  • what does Manage Q create ? (output) -> #3
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #6
A
  • Q reports, test and evaluation documents, CRs
  • Q mgt plan, Q control measurements, Q metrics
  • data gathering (checklists), audits, design for X, problem solving, Q improvement methods (PDCS, six sigma)
51
Q
  1. 3 Control Q
    - which process group?
    - what is the purpose?
A
  • M&C
  • purpose is to monitor and record the results of Q activities to ensure the deliverables are correct, complete and meet expectations
52
Q
  • what does Control Q create ? (output) -> #4
  • what do we need to accomplish it (inputs)? #6
  • how do we achieve it (T&T)? #5
A
  • QC measurements, verified deliverables, Work PErf info, CRs
  • deliverables, Work perf data, approved CRs, Q mgt plan, Q metrics, test and evaluation docs
  • data gathering (checklists), inspection, testing (or pdt evaluations), data analysis, data representation
53
Q
  1. 1 Plan Rss mgt
    - which process group?
    - what is the purpose? #2
A
  • Planning
  • purpose is to develop a strategy for understanding what resources are needed to successfully execute your project
  • purpose is to develop a strategy for acquiring & managing these resources
54
Q
  • what does Plan Rss Mgt create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #5
  • how do we achieve it (T&T)? #4
A
  • Rss Mgt Plan, Team charter
  • PJT charter, scope baseline (to know what needs to be produced), PJT schedule (to know when activities occur), stakeH register (who has an impact/influence on rss), Requirements docs (will dictate type and amount of rss)
  • Organizational Theory, data representation (assignment matrix, hierarchical matrix, job descs)
55
Q
  1. 2 Estimate Activity Rss
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to determine the rss you need to execute the PJT

56
Q
  • what does Estimate Activity Rss create ? (output) -> #3
  • what do we need to accomplish it (inputs)? #5
  • how do we achieve it (T&T)? #3
A
  • rss breakdown structure, rss requirements, basis of estimates
  • rss mgt plan, scope baseline, activity list, activity attributes, rss calendars
  • estimating techniques (analogous, parametric, bottom-up), data analysis (alternatives), PMIS
57
Q
  1. 3 Acquire Rss
    - which process group?
    - what is the purpose?
A
  • Executing

- purpose is to obtain rss (staff, facilities, equipment, materials, supplies) needed for the work

58
Q
  • what does Acquire Rss create ? (output) -> #4
  • what do we need to accomplish it (inputs)? #6
  • how do we achieve it (T&T)? #3
A
  • physical rss assignments, staff assignments, rss calendars, CRs
  • rss mgt plan, procurement mgt plan, cost baseline, pjt schedule, rss calendars, rss requirements
  • Virtual teams, pre-assignments, negotiation
59
Q
  1. 4 Develop Team
    - which process group?
    - what is the purpose?
A
  • Executing

- purpose is to improve the teams dynamics, competencies, interaction and environment

60
Q
  • what does Develop Team create ? (output) -> #4
  • what do we need to accomplish it (inputs)? #5
  • how do we achieve it (T&T)? #7
A
  • team performance assessment, CRs, EEFs updates, OPAs updates
  • rss mgt plan, team charter, pjt schedule, team assignments, rss calendars
  • colocation, virtual teams, comm technology, recognition & awards, training, individual & team assessment, interpersonal and team skills (conflict mgt, negotiation, motivation, team building, influencing)
61
Q
  1. 5 Manage Team
    - which process group?
    - what is the purpose?
A
  • Executing
  • purpose is to optimize the project’s performance by tracking each person’s performance, giving feedback, helping solve issues, and managing team changes.

develop vs manage ->

  • develop - a brand new team created for a PJT (team building)
  • manage - think operations where a supervisor manages team
62
Q
  • what does Manage Team create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #5
  • how do we achieve it (T&T)? #2
A
  • CRs (eg staffing changes) and EEFs updates [+PMP and docs updates]
  • Work performance reports, team performance assessments, team assignments, team charter, rss mgt plan
  • interpersonal skills (conflict, emotional intelligence, influencing, leadership, etc) and PMIS (rss mgt and scheduling software)
63
Q
  1. 5 Control Rss
    - which process group?
    - what is the purpose? #2
A
  • M&C
  • purpose is to ensure that rss assigned and requested are available as planned
  • purpose is to monitor that rss are being used as planned
64
Q
  • what does Control Rss create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #5
  • how do we achieve it (T&T)? #4
A
  • Work perf info, CRs
  • rss mgt plan, rss calendars, rss breakdown structure, pjt schedule, rss assignments
  • data analysis (alternative, trend, performance), pb solving, interpersonal skills, PMIS
65
Q
  1. 1 Plan Comm Mgt
    - which process group?
    - what is the purpose?
A
  • Planning
  • purpose is to develop a strategy for how you will manage communications with all members on your project & actively keep them engaged
  • strategy will address what information you will communicate, who will receive that information, when they will receive it, using what technique, and how often
66
Q
  • what does Plan Comm Mgt create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #8
A
  • Communication mgt plan
  • PJT charter, rss mgt plan, stakeH engagement plan, stakeH register
  • Communication Requirements Analysis, Communication Technology, Communication models, Communication methods, Communication styles assessment (interpersonal), cultural awareness, political awareness, stakeH engagement assessment matrix (data representation)
67
Q
  1. 2 Manage Comm
    - which process group?
    - what is the purpose?
A
  • Executing
  • purpose is to create an effective flow of information between all team members
  • purpose is to ensure timely and appropriate collection, creation, distribution, storage, mgt, monitoring and disposition of PJT comm
68
Q
  • what does Manage Comm create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #6
A
  • PJT comm (reports, status, schedule progress, presentation, etc)
  • comm mgt plan, work perf reports, stakeH engagement plan, pjt docs (Q report, risk report)
  • Communication Technology, Communication methods, Communication skills, Project reporting, PMIS, interpersonal skills (conflict mgt, listening, cultural awareness)
69
Q
  1. 3 Monitor Comm
    - which process group?
    - what is the purpose?
A
  • M&C
  • purpose is to make sure that the team and stakeH have the info they need
  • Is the right message being delivered to the right audience at the right time?
70
Q
  • what does Monitor Comm create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #3
A
  • Work perf info, CRs
  • work perf data, comm mgt plan, rss mgt plan, stakeH eng plan
  • observation/conversation, stakeH eng assessment matrix
71
Q
  1. 1 Plan Risk Mgt
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to develop a strategy for conducting risk mgt activities

72
Q
  • what does Plan Risk Mgt create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #1
A
  • risk mgt plan
  • PJT charter, PMP (all sub), stakeH register
  • stakeH analysis (assess their risk appetite) [+expert jdgt, meetings]
73
Q
  1. 2 Identify risks
    - which process group?
    - what is the purpose?
A
  • Planning

- purpose is to identify individual risks and their source, and to document these risks

74
Q
  • what does Identify Risk create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #4
A
  • risk register, risk report
  • agreements, procurement docs, PMP (most sub and baselines), PJT docs (most)
  • data gathering, data analysis (root cause, assumption & constraint, SWOT, Doc analyses), Prompt list, facilitation
75
Q
  1. 3 Perform Qualitative risk analysis
    - which process group?
    - what is the purpose?
A
  • Planning
  • purpose is to prioritize risks - determine the High-impact and High-Priority risks which should be analyzed further
    Key benefit is to focus efforts on high-priority risks
76
Q
  • what does Perform Qualitative risk analysis create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #3
A
  • updates to risk register, risk report, [assumption log and issue log]
  • risk mgt plan, risk register, stakeH register
  • Data Analysis (Risk Data Quality Assessment, Probability & Impact Assessment, Assessment of other Parameters) / Data Representation (Probability & Impact Matrix, Hierarchical Charts) / Risk Categorization
77
Q
  1. 4 Perform Quantitative risk analysis
    - which process group?
    - what is the purpose?
A
  • Planning
  • purpose is to numerically analyze and ‘quantify’ the effect of the narrowed down risks from the previous process, Qualitative Risk Analysis.
78
Q
  • what does Perform Quantitative risk analysis create ? (output) -> #1
  • what do we need to accomplish it (inputs)? #3
  • how do we achieve it (T&T)? #2
A
  • updates to risk report
  • risk mgt plan, all 3 baselines and most PJT docs
  • representation of uncertainty, data analysis (Simulation, Sensitivity Analysis, Decision Tree Analysis, Influence Diagrams)

NB: this process is not required for every PJT

79
Q
  1. 5 Plan risk responses
    - which process group?
    - what is the purpose?
A
  • Planning
  • purpose is to develop options, select strategies and agree on actions to address/minimize risks and enhance opportunities
80
Q
  • what does Plan risk responses create ? (output) -> #3
  • what do we need to accomplish it (inputs)? #4
  • how do we achieve it (T&T)? #4
A
  • CRs, PMP and PJT docs updates
  • risk mgt plan, rss mgt plan, cost baseline, and PJT docs
  • Strategies for Threats, Strategies for Opportunities, Contingent Response Strategies, data analysis (alternative, cost-benefit)
81
Q
  1. 6 Implement risk responses
    - which process group?
    - what is the purpose?
A
  • Executing

- purpose is to execute the planned/agreed upon risk responses

82
Q
  • what does Implement risk responses create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #2
  • how do we achieve it (T&T)? #3
A
  • CRs, PJT docs updates (eg PJT team assignments: team members will need to be assigned to execute those strategies)
  • risk mgt plan, risk register
  • expert jdgt, influencing (encourage risk owner to take action), PMIS
83
Q
  1. 7 Monitor risk
    - which process group?
    - what is the purpose?
A
  • M&C
  • purpose is to track and monitor the implementation of the Risk Responses, as well as the effectiveness of the Risk Management Process
  • are any new risks which need to be addressed throughout the stages of the project?
84
Q
  • what does monitor risks create ? (output) -> #2
  • what do we need to accomplish it (inputs)? #2
  • how do we achieve it (T&T)? #2
A
  • Work perf info, CRs
  • Work perf data, Work perf reports
  • audits, data analysis (reserve + technical performance analyses)

CAPM (2 decks)

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