Process Terms Flashcards
Procurement Definition
Acquisition of goods and/or services
COA Procurement Process
Purchase Planning Determine Procurement Supplier Research DOP Trigger Pack (bid process) Contract *Legislation Purchase
Purchase Planning
Office completes project request form (specs & budget). Form to business operations and FC from DOP
Determine Procurement Method
$20K > = Department (FPO)
$20-100K = CPO (Competitive or alternative w/o legislation)
$100K> = Legislation (Competitive or alternative w/ legislation
FPO with existing agreement
Use FC or CPA #
Annual Contract - add Bid#
Agreement - Attach agreement
Competitive Procurement
RFP, RFI, ITB, RFQ
Alternative Prcourement
Sole Source, Special, Emergency Procurement & Cooperative Agreement
RFI
Request for Information: collect information for specialized service or good
RFQ
Request for Qualifications: get qualifications from pool professional/suppliers future need. Only qualified can bid.
ITB
Invitation to Bid: soliciting sealed bids. To provide goods and services
RFP
Request for Proposals: soliciting sealed bids. To provide goods and services. Used when clear specs are not available or when a service is required.
Sole Source
Contract or PO when there is only one service.
Special Procurement
Success of project hindered by by formal process. Not Time
Cooperative Agreement
Joins City with agreement by or on behalf another public procurement unit.
Emergency Procurement
Procurement when threat to public health, welfare or safety.
