Process Groups and Knowledge Areas Flashcards
Provide Definition and corresponding Process Group and Knowledge Area
Develop Project Charter
Initiating Process Group
Integration Management
the process of developing a document that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities.
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Identify Stakeholders
Initiating Process Group
Stakeholder Management
Identifying and documenting all the stakeholder on the project, including their interests, impact, and potential negative influences
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Develop Project Management Plan
Planning Process Group Integration Management (Knowledge Area)
a formal, approved document that defines how the project is executed, monitored and controlled throughout the life of the project
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Plan Scope Management
Planning Process Group
Scope Management Knowledge Area
The process of identifying and defining what actions are required to deliver a project’s requirements
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Collect Requirements
Planning Process Group
Scope Management Knowledge Area
The detailed requirements of the final product or service are assembled and itemized
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Define Scope
Planning Process Group
Scope Management Knowledge Area
Scope Statement is created; it provides comprehensive information to reduce major risks
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Create WBS
Planning Process Group
Scope Management Knowledge Area
A Work Breakdown Structure (WBS) contains either a graphical or table-style breakdown of the project work.
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Plan Schedule Management
Planning Process Group
Schedule Management Knowledge Area
Contains information such as how the schedule will be created, who will be responsible for it, how aggressive it will be, and under what circumstances it will be changed.
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Define Activities
Planning Process Group
Schedule Management Knowledge Area
The project is divided into tasks. A task list is produced which defines all of the project (not most of it!).
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Sequence Activities
Planning Process Group
Schedule Management Knowledge Area
Tasks are sequenced and the relationships between them are established. These relationships take the form of Finish-to-Start (FS), Finish-to-Finish (FF), Start-to-Start (SS) and Start-to-Finish (SF)
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Estimate Activity Resources
Planning Process Group
Schedule Management Knowledge Area
Using its resource list, a duration is estimated for each task.
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Estimate Activities Durations
Planning Process Group
Schedule Management Knowledge Area
A duration is estimated for each task.
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Develop Schedule
Planning Process Group
Schedule Management Knowlege Area
A process that determines the critical path as well as floats for each task
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Plan Cost Management
Planning Process Group
Cost Management Knowledge Area
Plan establishes things like the methodologies with which the project budget will be established, the criteria for changes, and control procedures.
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Estimate Costs
Planning Process Group
Cost Management Knowledge Area
The cost of each task is estimated, taking into account the resources, labor, materials, equipment, and any other item of cost necessary to complete the task.
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Determine Budget
Planning Process Group
Cost Management Knowledge Area
The task budgets are rolled up into an overall project budget.
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Plan Quality Management
Planning Process Group
Quality Management Knowledge Area
The Quality Management Plan is developed, which is a section of the project management plan or a stand-alone document, and it contains the quality specifications for the product or service.
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Plan Human Resource Management
Planning Process Group
Resource Management Knowledge Area
identifies the roles/positions required by the project, the minimum requirements for those roles, and how they fit into the overall project structure.
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Plan Communication Management
Planning Process Group
Project Communication Management Knowledge Area
The Communications Management Plan identifies the regular communication requirements of each stakeholder, It also identifies any specific communications procedures for unexpected issues or project changes.
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Plan Risk Management
Planning Process Group
Risk Management Knowledge Area
The Risk Management Plan identifies how the risks will be itemized, categorized, and prioritized.
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Identify Risks
Planning Process Group
Risk Management Knowledge Area
The major risks to the project are identified and placed into a risk register (list of risks).
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Perform Qualitative Risk analysis
Planning Process Group
Risk Management Knowledge Area
Once the biggest risks are identified, they are classified into categories of likelihood and impact, and then ranked according to priority.
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Perform Quantitative Risk
Planning Process Group
Risk Management Knowledge Area
Once the risks are ranked according to priority, the biggest priority risks are numerically analyzed according to their impact on the project budget, schedule, or any other part of the project.
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Plan Risk Response
Planning Process Group
Risk Management Knowledge Area
For the most important risks, response plans are drafted such that all parties are aware of how to respond to the occurrence of the risk.
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Plan Procurement Management
Planning Process Group
Procurement Management Knowledge Area
The Procurement Management Plan identifies the outside procurement needs of the project and parameters under which the contractors will be procured.
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Plan Stakeholder Management
Planning Process Group
Stakeholder Management Knowledge Area
The Stakeholder Management Plan lists each stakeholder and prioritizes their concerns and potential impacts on the project.
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Direct and Manage Project Work
Executing Process Group
Integration Management Knowledge Area
This process encompasses the production of the project’s deliverables.
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Perform Quality Assurance
Execution Process Group
Quality Management Knowledge Area
The processes that ensure the quality of the deliverables must be inspected regularly to ensure they are working
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Acquire Resources
Executing Process Group
Resource Management Knowledge Area
Once the required number of resources has been estimated, the resources can be can be acquired.
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Develop Project Team
Executing Process Group
Resource Management Knowledge Area
The project team often requires training to develop the necessary competencies to complete the project, but the development of the team environment and interaction between team members is also actively managed.
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Manage Project Team
Execution Process Group
Resource Management Knowledge Area
The project team is actively managed to ensure their production is maximized and they are satisfied.
Provide Definition and corresponding Process Group and Knowledge Area
Manage Communication
Execution Process Group
Communication Management Knowledge Area
During project execution the communications plan is put into practice and communications are actively managed.
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Conduct Procurement
Execution Process Group
Procurement Knowledge Area
The contractors are hired. This process involves producing the statements of work, terms of reference, request for proposals, and such, as well as soliciting the responses and choosing a vendor.
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Manage Stakeholder Engagement
Execution Process Group
Stakeholder Management Knowledge Area
During project execution the stakeholders must have their needs addressed and communication lines must remain open.
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Monitor and control Project Work
Monitoring and Controlling Process Group
Integration Management Knowledge Area
This process contains the work necessary to monitor the project, perform earned value analysis and project status reports, and identify potential project changes.
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Perform integrated Change Control
Monitoring and Controlling Process Group
Integration Management Knowledge Area
In this process the change control is carried out. Whether your project requires change request forms, project sponsor approvals, and other adminstration or if its a basic change log, this process manages project changes.
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Deliverables Status
Monitoring and Controlling Process Group
Scope Management Knowledge Area
During the project the deliverables are “validated” meaning they are approved by the recipient
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Control Schedule
Monitoring and Controlling Process Group
Schedule Management Knowledge Area
Earned value analysis is performed on regular project status intervals to determine whether the project is ahead or behind schedule, and by how much, at that status point.
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Control Cost
Monitoring and Controlling Process Group
Cost Management Knowledge Area
Earned value analysis is performed on regular project status intervals to determine the project status at that status point.
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Control Quality
Monitoring and Controlling Process Group
Quality Management Knowledge Area
The deliverables themselves are inspected to ensure they conform to the quality standards.
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Control Communication
Monitoring and Controlling Process Group
Communication Management Knowledge Area
During regular status points the project communications are reviewed and revisions to the communications plan are initiated.
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Control Risks
Monitoring and Controlling Process Groups
Risk Management Knowledge Area
At regular status points the risk register is inspected and risks that have expired are crossed off.
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Control Procurement
Monitoring and Controlling Process Group
Procurement Knowledge Area
During project execution the contractors must be managed and the contracts monitored to provide early warning of project changes.
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Control Stakeholder Engagement
Monitoring and Controlling Process Group
Stakeholder Engagement Knowledge Area
During status intervals each stakeholder must be considered to determine if their needs and being addressed and if changes need to made to ensure that they are.
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Close Project or Phase
Close Process Group
Integration Management Knowledge Area
This process contains the tasks necessary to close the project, or the project phases.
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Change Log
Close Process Group
Scope Management Knowledge Area
The scope statement must be revisited regularly in light of the project work that has been completed and current project status.
Provide Definition and corresponding Process Group and Knowledge Area
Close Procurement
Closing Process Group
Procurement Management Knowledge Area
Procurements are closed when a contract is completed OR when a contract is terminated before the work is completed.
