Procedure Lesson Plan Flashcards
what the three basic principles are involved in the derivation and use of parliamentary procedure
- the right of the majority to rule
- the right of the minority to be heard
- the right of the individual to be heard and represented
is the official handbook for parliamentary procedure
Robert’s Rules of Order
this is done by the president or acting chair (person who is to run the meeting) to announce to the members that quiet and order are to prevail to begin the meeting
call to order
this may be done by calling names out loud or by having members sign in on a list. the purpose is to have an official record of members present and voting at each session
taking roll by the secretary
the minutes of the last meeting are read by the secretary to refresh the members on topics that were covered and issues that are still pending. the president gets a copy of the minutes
minutes of previous meeting
the treasurer’s report informs the members of all disbursements (money spent) and receipts (money taken in) since the last meeting. this report will be put on file for audit at the end of the year
treasurer’s report
many organizations have their officers (usually the president of vice-president) give a short report on any number of topics from how the economy will affect the organization to latest legislation that may affect the workings of the organization, etc.
report of offices
standing committees are those that are a part of the regular yearly functioning of the club and usually remain the same in purpose every year … for example, he membership committee, fundraising committee, annual picnic committee,and so forth
standing committee reports
special committees are those set up for a specific function, activity, or purpose that is not a yearly event; for example, the field-trip committee, haunted house project, and so forth
special committee
unfinished business involves any issues that were brought before the assembly (group of members) at the previous meeting that could not be resolved at that time … for example, the membership committee, fundraising committee, annual picnic committee, and so forth
unfinished business
any new action to be taken by the assembly is brought up in the form of a motion under new business. it is usually an idea or issue that has not been previously discussed
new business
some organizations may have a special program planned such as a mini-workshop, entertainment, or other activity
program
when the business of the day is obviously completed, or there is no more time available for the meeting, the meeting may be closed or ended (adjourned) by the chairperson, who hits the gavel once to emphasize the closing
adjournment
is usually done to provide time for a smaller, select group to study the motion and report back to the assembly. it provides time for obtaining more information, organizing more details
refer to committee
is made to delay an action or motion until a specific date, meeting, or event. may be made to allow individuals more time to think about a motion or to obtain additional information before a vote is taken
postpone definitely
is used to delay a motion with no set time to reconsider the motion. usually used to kill a motion and prevent a vote on the motion. if it carries, the main motion is suppressed for the current meeting
postpone indefinitely
is made to end debate or discussion and call for an immediate vote.
call for previous question
provides for a temporary postponement of a discussion or vote on a motion. it permits members to make further investigations in regard to the question or motion being considered
lay on the table
allows a motion that was previously tabled to be brought back for consideration. in order to take a motion from the table, some business must have been transacted since the tabling of the motion
take from the table
is used to make a request during a debate or discussion. it permits a member to secure immediate action regarding someone’s right or comfort
raise a question of privilege
is made to provide a break during a meeting or to dismiss the meeting for a specific period of time. it requires a second, does not allow for discussion
take a recess
provides for a more accurate verification of a vote that has been taken by voice or hand count that is not decisive.
division of the assembly or house
is used to call attention to a violation of the rules or to a mistake in parliamentary procedure. a member may rise to a point of order at any time an error is made.
point of order
is made to end or dismiss the meeting. it can be made by any member when business is complete
adjourn
is a body of one or more persons, elected or appointed by the assembly to investigate certain matters
committee
this is usually done in the case of standing committees that have important power
election by ballot
used when secrecy is not needed and the general assembly wishes to choose members
nominations from the floor
used when the assembly trusts the judgment of the chair but still wishes to have the power to veto
nominations from the chair
usually the most common. chair simply states that the people have been appointed to a committee
appointment by the chair
a motion is made to create a committee (usually for a special occasion), and the members can be named in the motion
appointment by adoption of a motion naming members of a committee
the one who presides over a meeting
the chairperson
the members or group
the house (assembly)
a gathering of members
meeting
number of members present to have a legal meeting
quorum
official records of proceedings
minutes
to be for or against a motion
pro and con
request by member for action to be taken
a motion
is done to state that another member approves the motion
second the motion
to change a motion
amending the motion
motions brought up before the assembly for the first time
new business
business brought before the assembly again
unfinished business
to delay a motion temporarily
table the question (motion)
officially close a meeting
To adjourn
committees used every year
standing committee
set up for special occasions
special committees
basic for parliamentary procedure
democratic principles
Book by R.H. Robert
Rules or Order
the order to be followed in the meeting
agenda
to delay a motion until a specified time
postpone definitely
delay a motion in order to kill it
postpone indefinitely
usually the first item in a meeting is
reading of the minutes
correct terminology used to present a motion (main motion) is
I move…
when a member desires to kill a motion without bringing it to a vote he’she moves to
postpone the motion indefinitely
a meeting may be ________ by the president if the business of the day is complete and no further new business is brought up
adjourned
when a member decides to temporarily lay a motion aside in order to permit the club to attend to more important items he/she moves to
table the motion
the two types of committees are
standing and special
in order for a motion to be considered by the assembly it has to have how many people interest in it
two
what would a member do if he/she wanted to let the chairperson know that the temperature was too hot in the back of the room during a meeting
raise a question of privilege
the vote is being taken by voice vote on a motion. the “ayes” and “no’s” sound similar in volume. what could a member do
call for division of the house
what happens to a motion if no one seconds it
it dies
minimum number of members needed for a meeting
quorum
change a motion
amend
business brought before the assembly again
unfinished business
request for action by the assembly
motion
order of business for the meeting
agenda
conclude the business of the day
adjourn
the members present
house
to stop the meeting for a period of time
recess
business not previously discussed in a meeting
new business
person presiding over the meeting
chair
Parliamentary procedure is based on democratic principle (True/False)
true
a committee report needs to be seconded (True/False)
false
it is permissible for two or more members to engage in side conversations during the meeting (True/False)
false
protection of the rights of the individual is one of the principles upon which parliamentary procedure is based
true
the treasurer and committee chairpersons should have their reports read at the beginning of the meeting
true
the members of the club vote on whether or not to accept the treasurer’s report
true
secret ballot is not used in voting
false
if someone seconds a main motion the chairperson (president) then asks for discussion
true
new business is taken up before unfinished business in a meeting
false
a member may not make a motion to adjourn a meeting
false
what is the advantage in using parliamentary procedure in a meeting
follows democratic principles and allows everyone to be heard and represented
why is an agenda necessary for a meeting
provides orderly fashion for conducting meeting
what problems could arise in a meeting that is not run properly or according to parliamentary procedure
disruption, disorganization, and improper voting
to close or terminate a meeting
adjourn
an official gathering of the members in order to transact business
meeting
less than half
minority
a small group of people designated to perform a specific function
committee
another member agrees that a motion should come before the assembly
second
set of rules for conducting a meeting in an organized and efficient manner
rules of order
the number of members needed to be present to legally transact business
quorum
formal discussion of a motion
debate
a demand by a single member that the vote be retaken by rising
division of assembly
the document that contains an organizations own basic rules relating principally to itself as an organization, rather than to the parliamentary procedure it follows
bylaws
the presiding officer of the meeting
chairman
more than half
majority
what is the function of the gavel
authority
members vote by standing
rising vote
members vote by saying “aye” or “no”
voice vote (viva voca)
members cast a secret written vote
secret ballot
a power of attorney vote
proxy
voting when name is called
roll call vote
voting by the raising of hands
show of hands
motions that have no relation to the pending question but are of such urgency or importance that it is entitled to immediate consideration
privileged motion
motion that may be applied to another motion for the purpose of modifying it, delaying action on it, or disposing it
subsidiary motion
motion that brings a question again before the assembly
restorative motion
motions that provide method of bringing business before the assembly for consideration and assembly action
main motion
motion that arises out of a pending question; that arise out of a question that has just been pending; or that relates to the business of the assembly
incidental motion
what classification is Objection to the consideration of the question
incidental
what classification is Main motion or main question
main
what classification is point of order
incidental
what classification is amend
subsidiary
what classification is refer to a committee
subsidiary
what classification is parliamentary inquiry
incidental
what classification is adjourn
privilege
what classification is lay on the table
subsidiary
what classification is division of the assembly
incidental
what classification is postpone definitely
subsidiary
what classification is suspend the rules
incidental
what classification is previous question
subsidiary
what classification is limit debate
subsidiary
what classification is appeal
incidental
what classification is take from the table
restorative
what classification is postpone indefinitely
subsidiary
what classification is reconsider
restorative
what classification is question of privilege
privilege
to cancel a previous action
rescind
to send a pending question to a small group
commit or refer to a committee
a short intermission that does not close the meeting
recess
prepares and reads the minutes of the meeting
secretary
receives and acts as custodian of chapter funds
treasurer
to bring back a motion that has already been voted on
reconsider
a special meeting that is only open to members
executive session
a method of conducting meetings in an orderly manner
parliamentary procedures
a sequential hierarchy of nominal importance of items; not necessarily and indication of function importance
order of precedence
an official assembly having legislative powers
house
a motion to require a deliberative assembly to conform to its agenda or order of business
orders of the day
a written account of what transpired at a meeting
minutes
not voting, can do in substantive but not in procedural
abstaining
non-verbal voting procedure, used for most voting
placard voting
what happens before a resolution is read
resolutions to be read
when a speaker does not give their time for questions or other people
yield to the chair
when a speaker gives remaining time to someone else
yield to another delegate
when a speaker gives remaining time up for questions
yield to questions
used to have informal conversations to draft amendments, etc., debatable with 1 pro and 1 con
motion for a caucus
gives you 30 seconds to explain why you voted the way you did
with rights
vote yes, yes with rights, no, no with rights, abstain, abstain with rights, debatable with 1 pro and 1 con
motion for a roll call vote
used to bring all committee/GA sessions to an end, not debatable
motion to adjourn the meeting
used to separate operative clauses from a resolution for a separate vote, offered during voting, NOT about preambulatory clauses, debatable with 1 pro and 1 con
motion to divide the question
end all debate on the current matter and bring it to an immediate vote, debatable with 2 pros and 2 cons
motion for previous question
must support a resolution
sponsors
must consider a resolution worth debating
signatories
making a new _________ instead of trying to fix an old one
motion to introduce a new resolution
these things allow delegates to make changes to the operative clauses of resolutions, debate on with 1 pro and 1 con
motion to introduce and amendment
used to extend debate on a topic, debatable with 1 pro and 1 con
motion to extend debate
used to stop debate on a topic at a certain time of day, debatable with 1 pro and 1 con
motion to limit debate
limit the amount of speaking time a delegate has, debatable with 1 pro and 1 con
motion to limit/change speaker’s time
cancel the vote on a resolution that has already been voted upon, re-open debate on that one resolution, force another vote on that resolution, debatable with 2 pros and 2 cons
motion to reconsider
continue consideration of a topic that was previously tabled, debatable with 1 pro and 1 con
take from the table
stop debate on a topic indefinitely, debatable with 2 pros and 2 cons
table a question
adjourn committee until certain time, debatable with 1 pro and 1 con
suspend the meeting
say that at the beginning, not “I Motion”
I move
requires vote of 2/3, rules of parli pro may be suspended
suspend the rules
may interrupt, used by a country if it is slandered (not a specific delegate slandered)
right of reply
may not interrupt speaker, used to clarify term and/or ask about effects of a motion
point of parliamentary inquiry
may interrupt ONLY if speaker is inaudible, personal comforts or distractions
point of personal privilege
an examination of final records
audit
a written form used in voting; a method of voting, a list a candidates for officeers
ballot
specific rules that govern an organization, written by the memb
bylaws
if a motion is adopted, or accepted it is
carried
the fundamental rules and laws governing a group or organization
constitution
assemble formally
convene
question the chairs decision on a voice vote
division of the assembly
present business for action
main motion
cancel action taken by the chapter
rescind
to kill the main motion
postpone indefinitely
defer a matter to a specified time
postpone definitely
set aside a matter for an emergency reason
lay on the table
establish a length of time for discussion
limit debate
change or modify
amend
take up an item that was set aside for an emergency reason
take from the table
let a few attend to a matter
commit or refer to a committee
allows member to question the decision of the chair
appeal
stop debate and amendments and order an immediate vote
previous question
call attention to procedural error
point of order
do something contrary to the rules
suspend the rules
ask question related to parliamentary procedure
parliamentary inquiry
prevent a motion from being voted on
withdraw a motion
provide an opportunity to vote a second time on a matter
reconsider
determine whether a question is in accord with bylaws
objection to consider
set a time for the next meeting
fix the time to which to adjourn
attend to well-being and comfort of the chapter members
question of privilege
dismiss members from meeting
adjourn
