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Roberts Rules of Order: Parliament > Procedure Lesson Plan > Flashcards

Procedure Lesson Plan Flashcards

1
Q

what the three basic principles are involved in the derivation and use of parliamentary procedure

A
  1. the right of the majority to rule
  2. the right of the minority to be heard
  3. the right of the individual to be heard and represented
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2
Q

is the official handbook for parliamentary procedure

A

Robert’s Rules of Order

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3
Q

this is done by the president or acting chair (person who is to run the meeting) to announce to the members that quiet and order are to prevail to begin the meeting

A

call to order

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4
Q

this may be done by calling names out loud or by having members sign in on a list. the purpose is to have an official record of members present and voting at each session

A

taking roll by the secretary

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5
Q

the minutes of the last meeting are read by the secretary to refresh the members on topics that were covered and issues that are still pending. the president gets a copy of the minutes

A

minutes of previous meeting

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6
Q

the treasurer’s report informs the members of all disbursements (money spent) and receipts (money taken in) since the last meeting. this report will be put on file for audit at the end of the year

A

treasurer’s report

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7
Q

many organizations have their officers (usually the president of vice-president) give a short report on any number of topics from how the economy will affect the organization to latest legislation that may affect the workings of the organization, etc.

A

report of offices

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8
Q

standing committees are those that are a part of the regular yearly functioning of the club and usually remain the same in purpose every year … for example, he membership committee, fundraising committee, annual picnic committee,and so forth

A

standing committee reports

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9
Q

special committees are those set up for a specific function, activity, or purpose that is not a yearly event; for example, the field-trip committee, haunted house project, and so forth

A

special committee

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10
Q

unfinished business involves any issues that were brought before the assembly (group of members) at the previous meeting that could not be resolved at that time … for example, the membership committee, fundraising committee, annual picnic committee, and so forth

A

unfinished business

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11
Q

any new action to be taken by the assembly is brought up in the form of a motion under new business. it is usually an idea or issue that has not been previously discussed

A

new business

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12
Q

some organizations may have a special program planned such as a mini-workshop, entertainment, or other activity

A

program

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13
Q

when the business of the day is obviously completed, or there is no more time available for the meeting, the meeting may be closed or ended (adjourned) by the chairperson, who hits the gavel once to emphasize the closing

A

adjournment

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14
Q

is usually done to provide time for a smaller, select group to study the motion and report back to the assembly. it provides time for obtaining more information, organizing more details

A

refer to committee

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15
Q

is made to delay an action or motion until a specific date, meeting, or event. may be made to allow individuals more time to think about a motion or to obtain additional information before a vote is taken

A

postpone definitely

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16
Q

is used to delay a motion with no set time to reconsider the motion. usually used to kill a motion and prevent a vote on the motion. if it carries, the main motion is suppressed for the current meeting

A

postpone indefinitely

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17
Q

is made to end debate or discussion and call for an immediate vote.

A

call for previous question

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18
Q

provides for a temporary postponement of a discussion or vote on a motion. it permits members to make further investigations in regard to the question or motion being considered

A

lay on the table

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19
Q

allows a motion that was previously tabled to be brought back for consideration. in order to take a motion from the table, some business must have been transacted since the tabling of the motion

A

take from the table

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20
Q

is used to make a request during a debate or discussion. it permits a member to secure immediate action regarding someone’s right or comfort

A

raise a question of privilege

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21
Q

is made to provide a break during a meeting or to dismiss the meeting for a specific period of time. it requires a second, does not allow for discussion

A

take a recess

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22
Q

provides for a more accurate verification of a vote that has been taken by voice or hand count that is not decisive.

A

division of the assembly or house

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23
Q

is used to call attention to a violation of the rules or to a mistake in parliamentary procedure. a member may rise to a point of order at any time an error is made.

A

point of order

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24
Q

is made to end or dismiss the meeting. it can be made by any member when business is complete

A

adjourn

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25
Q

is a body of one or more persons, elected or appointed by the assembly to investigate certain matters

A

committee

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26
Q

this is usually done in the case of standing committees that have important power

A

election by ballot

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27
Q

used when secrecy is not needed and the general assembly wishes to choose members

A

nominations from the floor

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28
Q

used when the assembly trusts the judgment of the chair but still wishes to have the power to veto

A

nominations from the chair

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29
Q

usually the most common. chair simply states that the people have been appointed to a committee

A

appointment by the chair

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30
Q

a motion is made to create a committee (usually for a special occasion), and the members can be named in the motion

A

appointment by adoption of a motion naming members of a committee

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31
Q

the one who presides over a meeting

A

the chairperson

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32
Q

the members or group

A

the house (assembly)

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33
Q

a gathering of members

A

meeting

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34
Q

number of members present to have a legal meeting

A

quorum

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35
Q

official records of proceedings

A

minutes

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36
Q

to be for or against a motion

A

pro and con

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37
Q

request by member for action to be taken

A

a motion

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38
Q

is done to state that another member approves the motion

A

second the motion

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39
Q

to change a motion

A

amending the motion

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40
Q

motions brought up before the assembly for the first time

A

new business

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41
Q

business brought before the assembly again

A

unfinished business

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42
Q

to delay a motion temporarily

A

table the question (motion)

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43
Q

officially close a meeting

A

To adjourn

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44
Q

committees used every year

A

standing committee

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45
Q

set up for special occasions

A

special committees

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46
Q

basic for parliamentary procedure

A

democratic principles

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47
Q

Book by R.H. Robert

A

Rules or Order

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48
Q

the order to be followed in the meeting

A

agenda

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49
Q

to delay a motion until a specified time

A

postpone definitely

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50
Q

delay a motion in order to kill it

A

postpone indefinitely

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51
Q

usually the first item in a meeting is

A

reading of the minutes

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52
Q

correct terminology used to present a motion (main motion) is

A

I move…

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53
Q

when a member desires to kill a motion without bringing it to a vote he’she moves to

A

postpone the motion indefinitely

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54
Q

a meeting may be ________ by the president if the business of the day is complete and no further new business is brought up

A

adjourned

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55
Q

when a member decides to temporarily lay a motion aside in order to permit the club to attend to more important items he/she moves to

A

table the motion

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56
Q

the two types of committees are

A

standing and special

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57
Q

in order for a motion to be considered by the assembly it has to have how many people interest in it

A

two

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58
Q

what would a member do if he/she wanted to let the chairperson know that the temperature was too hot in the back of the room during a meeting

A

raise a question of privilege

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59
Q

the vote is being taken by voice vote on a motion. the “ayes” and “no’s” sound similar in volume. what could a member do

A

call for division of the house

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60
Q

what happens to a motion if no one seconds it

A

it dies

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61
Q

minimum number of members needed for a meeting

A

quorum

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62
Q

change a motion

A

amend

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63
Q

business brought before the assembly again

A

unfinished business

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64
Q

request for action by the assembly

A

motion

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65
Q

order of business for the meeting

A

agenda

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66
Q

conclude the business of the day

A

adjourn

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67
Q

the members present

A

house

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68
Q

to stop the meeting for a period of time

A

recess

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69
Q

business not previously discussed in a meeting

A

new business

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70
Q

person presiding over the meeting

A

chair

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71
Q

Parliamentary procedure is based on democratic principle (True/False)

A

true

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72
Q

a committee report needs to be seconded (True/False)

A

false

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73
Q

it is permissible for two or more members to engage in side conversations during the meeting (True/False)

A

false

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74
Q

protection of the rights of the individual is one of the principles upon which parliamentary procedure is based

A

true

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75
Q

the treasurer and committee chairpersons should have their reports read at the beginning of the meeting

A

true

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76
Q

the members of the club vote on whether or not to accept the treasurer’s report

A

true

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77
Q

secret ballot is not used in voting

A

false

78
Q

if someone seconds a main motion the chairperson (president) then asks for discussion

A

true

79
Q

new business is taken up before unfinished business in a meeting

A

false

80
Q

a member may not make a motion to adjourn a meeting

A

false

81
Q

what is the advantage in using parliamentary procedure in a meeting

A

follows democratic principles and allows everyone to be heard and represented

82
Q

why is an agenda necessary for a meeting

A

provides orderly fashion for conducting meeting

83
Q

what problems could arise in a meeting that is not run properly or according to parliamentary procedure

A

disruption, disorganization, and improper voting

84
Q

to close or terminate a meeting

A

adjourn

85
Q

an official gathering of the members in order to transact business

A

meeting

86
Q

less than half

A

minority

87
Q

a small group of people designated to perform a specific function

A

committee

88
Q

another member agrees that a motion should come before the assembly

A

second

89
Q

set of rules for conducting a meeting in an organized and efficient manner

A

rules of order

90
Q

the number of members needed to be present to legally transact business

A

quorum

91
Q

formal discussion of a motion

A

debate

92
Q

a demand by a single member that the vote be retaken by rising

A

division of assembly

93
Q

the document that contains an organizations own basic rules relating principally to itself as an organization, rather than to the parliamentary procedure it follows

A

bylaws

94
Q

the presiding officer of the meeting

A

chairman

95
Q

more than half

A

majority

96
Q

what is the function of the gavel

A

authority

97
Q

members vote by standing

A

rising vote

98
Q

members vote by saying “aye” or “no”

A

voice vote (viva voca)

99
Q

members cast a secret written vote

A

secret ballot

100
Q

a power of attorney vote

A

proxy

101
Q

voting when name is called

A

roll call vote

102
Q

voting by the raising of hands

A

show of hands

103
Q

motions that have no relation to the pending question but are of such urgency or importance that it is entitled to immediate consideration

A

privileged motion

104
Q

motion that may be applied to another motion for the purpose of modifying it, delaying action on it, or disposing it

A

subsidiary motion

105
Q

motion that brings a question again before the assembly

A

restorative motion

106
Q

motions that provide method of bringing business before the assembly for consideration and assembly action

A

main motion

107
Q

motion that arises out of a pending question; that arise out of a question that has just been pending; or that relates to the business of the assembly

A

incidental motion

108
Q

what classification is Objection to the consideration of the question

A

incidental

109
Q

what classification is Main motion or main question

A

main

110
Q

what classification is point of order

A

incidental

111
Q

what classification is amend

A

subsidiary

112
Q

what classification is refer to a committee

A

subsidiary

113
Q

what classification is parliamentary inquiry

A

incidental

114
Q

what classification is adjourn

A

privilege

115
Q

what classification is lay on the table

A

subsidiary

116
Q

what classification is division of the assembly

A

incidental

117
Q

what classification is postpone definitely

A

subsidiary

118
Q

what classification is suspend the rules

A

incidental

119
Q

what classification is previous question

A

subsidiary

120
Q

what classification is limit debate

A

subsidiary

121
Q

what classification is appeal

A

incidental

122
Q

what classification is take from the table

A

restorative

123
Q

what classification is postpone indefinitely

A

subsidiary

124
Q

what classification is reconsider

A

restorative

125
Q

what classification is question of privilege

A

privilege

126
Q

to cancel a previous action

A

rescind

127
Q

to send a pending question to a small group

A

commit or refer to a committee

128
Q

a short intermission that does not close the meeting

A

recess

129
Q

prepares and reads the minutes of the meeting

A

secretary

130
Q

receives and acts as custodian of chapter funds

A

treasurer

131
Q

to bring back a motion that has already been voted on

A

reconsider

132
Q

a special meeting that is only open to members

A

executive session

133
Q

a method of conducting meetings in an orderly manner

A

parliamentary procedures

134
Q

a sequential hierarchy of nominal importance of items; not necessarily and indication of function importance

A

order of precedence

135
Q

an official assembly having legislative powers

A

house

136
Q

a motion to require a deliberative assembly to conform to its agenda or order of business

A

orders of the day

137
Q

a written account of what transpired at a meeting

A

minutes

138
Q

not voting, can do in substantive but not in procedural

A

abstaining

139
Q

non-verbal voting procedure, used for most voting

A

placard voting

140
Q

what happens before a resolution is read

A

resolutions to be read

141
Q

when a speaker does not give their time for questions or other people

A

yield to the chair

142
Q

when a speaker gives remaining time to someone else

A

yield to another delegate

143
Q

when a speaker gives remaining time up for questions

A

yield to questions

144
Q

used to have informal conversations to draft amendments, etc., debatable with 1 pro and 1 con

A

motion for a caucus

145
Q

gives you 30 seconds to explain why you voted the way you did

A

with rights

146
Q

vote yes, yes with rights, no, no with rights, abstain, abstain with rights, debatable with 1 pro and 1 con

A

motion for a roll call vote

147
Q

used to bring all committee/GA sessions to an end, not debatable

A

motion to adjourn the meeting

148
Q

used to separate operative clauses from a resolution for a separate vote, offered during voting, NOT about preambulatory clauses, debatable with 1 pro and 1 con

A

motion to divide the question

149
Q

end all debate on the current matter and bring it to an immediate vote, debatable with 2 pros and 2 cons

A

motion for previous question

150
Q

must support a resolution

A

sponsors

151
Q

must consider a resolution worth debating

A

signatories

152
Q

making a new _________ instead of trying to fix an old one

A

motion to introduce a new resolution

153
Q

these things allow delegates to make changes to the operative clauses of resolutions, debate on with 1 pro and 1 con

A

motion to introduce and amendment

154
Q

used to extend debate on a topic, debatable with 1 pro and 1 con

A

motion to extend debate

155
Q

used to stop debate on a topic at a certain time of day, debatable with 1 pro and 1 con

A

motion to limit debate

156
Q

limit the amount of speaking time a delegate has, debatable with 1 pro and 1 con

A

motion to limit/change speaker’s time

157
Q

cancel the vote on a resolution that has already been voted upon, re-open debate on that one resolution, force another vote on that resolution, debatable with 2 pros and 2 cons

A

motion to reconsider

158
Q

continue consideration of a topic that was previously tabled, debatable with 1 pro and 1 con

A

take from the table

159
Q

stop debate on a topic indefinitely, debatable with 2 pros and 2 cons

A

table a question

160
Q

adjourn committee until certain time, debatable with 1 pro and 1 con

A

suspend the meeting

161
Q

say that at the beginning, not “I Motion”

A

I move

162
Q

requires vote of 2/3, rules of parli pro may be suspended

A

suspend the rules

163
Q

may interrupt, used by a country if it is slandered (not a specific delegate slandered)

A

right of reply

164
Q

may not interrupt speaker, used to clarify term and/or ask about effects of a motion

A

point of parliamentary inquiry

165
Q

may interrupt ONLY if speaker is inaudible, personal comforts or distractions

A

point of personal privilege

166
Q

an examination of final records

A

audit

167
Q

a written form used in voting; a method of voting, a list a candidates for officeers

A

ballot

168
Q

specific rules that govern an organization, written by the memb

A

bylaws

169
Q

if a motion is adopted, or accepted it is

A

carried

170
Q

the fundamental rules and laws governing a group or organization

A

constitution

171
Q

assemble formally

A

convene

172
Q

question the chairs decision on a voice vote

A

division of the assembly

173
Q

present business for action

A

main motion

174
Q

cancel action taken by the chapter

A

rescind

175
Q

to kill the main motion

A

postpone indefinitely

176
Q

defer a matter to a specified time

A

postpone definitely

177
Q

set aside a matter for an emergency reason

A

lay on the table

178
Q

establish a length of time for discussion

A

limit debate

179
Q

change or modify

A

amend

180
Q

take up an item that was set aside for an emergency reason

A

take from the table

181
Q

let a few attend to a matter

A

commit or refer to a committee

182
Q

allows member to question the decision of the chair

A

appeal

183
Q

stop debate and amendments and order an immediate vote

A

previous question

184
Q

call attention to procedural error

A

point of order

185
Q

do something contrary to the rules

A

suspend the rules

186
Q

ask question related to parliamentary procedure

A

parliamentary inquiry

187
Q

prevent a motion from being voted on

A

withdraw a motion

188
Q

provide an opportunity to vote a second time on a matter

A

reconsider

189
Q

determine whether a question is in accord with bylaws

A

objection to consider

190
Q

set a time for the next meeting

A

fix the time to which to adjourn

191
Q

attend to well-being and comfort of the chapter members

A

question of privilege

192
Q

dismiss members from meeting

A

adjourn

Roberts Rules of Order: Parliament (12 decks)

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