Principles, procedures and processes Flashcards
What are the 4 different options for dispute resolution?
Litigation
Arbitration
Mediation
Negotiation
What are the key points and characteristics of arbitration?
Semi-formal where a neutral third party (the arbitrator) hears evidence and resolves the parties’ dispute through a final award.
Strict rules of evidence don’t apply.
The arbitrator’s decision (the final award) is legally binding on both sides.
An arbitral award is enforceable if the court gives judgement in terms of the award.
What are the key points and characteristics of mediation?
Informal process where a neutral party (the mediator) assists disputing parties to reach a solution.
Mediation is confidential and without prejudice.
Rules of evidence generally do not apply, and parties can bring up anything e.g. hurt feelings.
Mediation is not binding until the parties sign an agreement.
The mediator doesn’t rule on merits but facilitates discussion.
Costs are borne by both parties.
What are the key points and characteristics of negotiation?
Informal discussions between the parties. Can take place at any time.
Can take place ‘without prejudice’ so cannot be relied on by the other party or referred to in court.
Includes round-table discussions where parties and their representatives meet to try to settle, usually after disclosure of witness statements and evidence.
What is the broad label used for methods of resolving disputes other than through litigation?
Alternative dispute resolution (ADR)
The Court of Appeal has directed legal professionals to encourage clients to attempt ADR. Name 3 practical considerations related to this?
- Courts have a duty to ensure cases are resolved in a proportionate, expeditious and fair manner. ADR may help with this goal.
- Solicitors should make clients aware of ADR and its possibility considered throughout a proceeding.
- Failing to consider ADR or participate in it may impact a party’s ability to recover costs of the proceeding.
What can defendant do if a claimant commences an action after the applicable limitation period expires
Use the limitation period passing as a defence
What is the limitation period for tort (general)?
6 years from the time the act occurred.
Or if the tort was not apparent when it occurred is 6 years from when the claimant gained knowledge of the tort.
What is the limitation period for personal injury – tort?
3 years from event or knowledge.
If the victim dies then 3 years from date of death or 3 years from the deceased’s personal representatives gaining knowledge of the tort.
What is the limitation period for negligence claim for latent defects in property – tort? And what is the long stop?
6 years from accrual and 3 years from earliest date the potential claimant knew or reasonably ought to have known material facts necessary to bring an action alleging negligence.
Longstop so no action can be brought more than 15 years after the act or omission alleged to have caused the damage.
What is the limitation period for contract?
6 years from when the breech occurs.
Note: a construction contract with a make good clause does not prevent a simple contract action within the limitation period.
When does time stop running for limitation period purposes?
When the claimant delivers the properly completed claim form to the court with a request to issue proceedings and the correct fee
Effect of mistakenly naming defendant on limitation period?
If the defendant has been correctly identified but mistakenly named, it may be possible to alter the name of the defendant in the claim.
Effect of under 18 on limitation period?
If the claimant is a minor the limitation begins to run on their 18th birthday.
Effect of mental capacity on limitation period?
If the claimant lacks mental capacity at accrual of the cause of action the limitation clock doesn’t start running until certification that the claimant is of sound mind. BUT if they had capacity and lose capacity during the limitation period the clock doesn’t stop running.
Effect of fraud/concealment on limitation period?
The limitation period begins when the claimant discovers the fraud or concealment or could have with reasonable diligence.
What do pre-action protocols set out?
The steps that each party should take before commencing a legal action. There are a number of dispute-specific protocols.
Personal Injury protocol is one example.
What are 3 examples of when it’s justifiable to issue proceedings without following the relevant protocols?
- Limitation period is almost over
- Court order is required to preserve evidence or assets
- Concern that the defendant may seek to issue proceedings in another country to avoid UK courts.
When can a party make a pre-action application for disclosure of documents?
If the documents requested would be disclosed under standard disclosure and could assist in disposing of a claim without needing to issue proceedings
When can a party make a pre-action application to inspect property?
If property is/may become the subject matter of the proceedings; or is relevant to the issues that will arise in relation to the proceedings.
What is the purpose of the Practice Direction?
Courts expect litigants to follow the guidelines in the Practice Direction when no specific protocol applies.
What is the first step of the Practice Direction?
Claimant is to write to the defendant with concise details of the claim. Suggested timeline for the defendant to reply is within 14 days for a straightforward claim; up to three months for a complex claim.
What is provided for in the Practice Direction?
Parties should disclose key documents, consider using a single, joint expert and consider ADR.
If party fails to follow the relevant protocol or the Practice Direction then what are three likely consequences?
- Stay of proceedings – to allow the Practice Direction or the step in the specific protocol to be complied with
- Ordering the non-compliant party to pay the costs or part of the costs of the other party
- Restricting interest on the claim (when non-compliant party is the claimant)
When must claims start in the County Court?
All unless the total value of the claim exceeds £50,000 for personal injury or £100,000 for other claims
When does the County Court Money Claims Centre (CCMCC) issue claims? (Not value)
Issue all claims for debt where the sum sought is certain, known as specified claims. These are commenced by completing a money claim form.
Most other claims (unspecified claims for damages) also start in the CCMCC.
What do CCMCC typically do following receipt of a defence or admission and the where to?
Transfer the claim to the hearing centre local to:
* The defendant’s home address (if the defendant is an individual)
* The claimant’s preferred hearing centre (if the defendant is a company)
When may High Court issue claims?
Claims exceeding £50,000 for personal injury claims and £100,000 for other claims.
Although they may be filed in County Court instead e.g. if a simple case of breach of contract.
When is it appropriate for High Court to issue claims?
- The financial value of the claim is high;
- The issues, remedies or procedures will be complex; and/or
- The outcome of the claim would be important to the public in general.
What are the three divisions of the High Court?
- Chancery
- Family
- King’s Bench
What does Chancery court deal with and two specialist courts?
Equity and trusts, commercial fraud, taxes, IP, contentious probate, business disputes, professional negligence.
o Bankruptcy Court – specialist court
o The Companies Court – specialist court
What does Queen’s Bench court deal with and two specialist courts?
Defamation, breach of contract, negligence/personal injury, land possession, non-payment of debt.
o Technology and Construction Court specialist court for claims against engineers, architects, surveyors etc.
o Commercial Court specialist court for complex business disputes especially international trade claims.
For High Court cases claims will be issued out of the Royal Courts of Justice (High Court in London) unless the claimant does what?
Indicates on the claim form, they wish to claim out of a District Registry and which Division.
What does issuing a claim form do?
Commences a proceeding
Who serves the claim form on the defendant?
The claimant decides whether the court or they will
Process if the court is to serve proceedings on the defendant?
Must include one copy of claim form for each defendant named plus one copy for the court.
The court will send a Notice of Issue to the claimant confirming the date the court issued the claim.
What is included on a claim form?
- Claimant and defendant’s full names and addresses
- Brief details so the court can see what the claim is about in general terms
- Value of the claim (amount sought as remedy)
o If for a specified sum (a debt claim) state the amount
o If court will have to assess damages state what claimant expects to recover, this will determine which track case if likely to be allocated to. In estimating value the claimant should disregard interest, costs, contributory negligence and any counterclaim. - Specify the court that the claimant would prefer to hear the claim
- Signed statement of truth (usually signed by the claimant but the solicitor may sign)
What must accompany a claim form?
The appropriate court fee
What is the court fee?
If the claim is £10,000-£200,000 this is 5% of the value of the claim. For claims above £200,000 the fee is capped at £10,000.
When must witness evidence be served?
With the claim form. Any evidence in support must contain a statement of truth.
When is a Part 8 Claim used?
when the claim doesn’t involve a substantial dispute of fact and has a different process for issuing the claim
What does claim form for a Part 8 Claim state?
The questions the claimant wants the court to decide, the details of the claim being made, and (if the claim is being made in a representative capacity) the capacity of the representative.
How much information should the claimant’s Particulars of Claim provide?
Enough information to identify the issues and parties so that the judge may give directions. Ensures the trial can proceed promptly, fairly and proportionately.
What should Particulars of Claim for a contract claim include?
- Parties to the agreement
- Nature of the agreement
- Terms that may have been breached
- Facts showing the breach and losses
- Remedy sought
- Statement of truth
What should Particulars of Claim for road accident claims/ personal injury claims include?
- Brief description of the collision/event (including date, time and place)
- Allegations of negligence
- Details of any relevant conviction
- Details of injuries
- Schedule of past and future losses
- Remedy sought
- Statement of truth
What should Particulars of Claim for a employer liability tort claim include?
- Facts establishing an employer to employee relationship
- Description of the circumstances of the injury
- Allegations of breach
- Details of any relevant conviction
- Details of injuries
- Schedule of past and future losses
- Remedy sought
- Statement of truth
What other specific points if applicable should be to included in a Particulars of Claim?
- If claiming interest the basis, the percentage applicable, the date the claim for interest ends and the total amount claimed
- Allegations of fraud
- Any illegality
- Any misrepresentation
- Any breach of trust
- Notices of knowledge of a fact
- Details of unsoundness of mind or undue influence
- Details of wilful default
- Facts concerning the defendants failure to mitigate loss or damage.
Who’s permission is required to remove, add or substitute a party?
The court’s permission - unless the claim form has not been served.
Who can make an application to remove, add or substitute a party?
By an existing party; or a person who wishes to become a party
What must an application to remove, add or substitute a party include?
Must be supported by evidence; and made under Part 23
What is required to add or substitute someone as a claimant?
Their consent in writing; and that consent, and the proposed amended claim form and particulars of claim, have been filed with the court
Who must an order for the removal, addition or substitution of a party be served on?
All parties to the proceedings; and any other person affected by the order
Who will be responsible for the costs of applying to add a new party by amendment unless the court decides otherwise?
The party applying
When the court makes an order for the removal, addition or substitution of a party what can it give?
Consequential directions
How will court normally serve a claim form within the jurisdiction
Court will usually serve by first class post and claimant may also serve by first class post.
What will accompany service of claim form?
- The claim form
- Notice of funding
- The defendant’s response pack
What is the result of defendant nominating solicitors to accept service?
The proceedings must usually be served on the nominee
If the defendant is a company where can claim be served?
Delivery or posting to the registered office is okay
How long until claim form is deemed to be served?
Indisputable presumption that the claim form is deemed to be served on the second business day after it has been mailed, personally delivered, faxed, emailed, or sent by DX.
What must claimant’s solicitor do after serving claim form if they choose to serve?
Need to file a certificate of service within 21 days of service.
What classes as serving the defendant in person for individual, company and partnership (only if not nominated solicitors)?
- Individual – leaving proceedings with individual being served
- Company - leaving proceedings with person holding senior position eg company director
- Partnership - leaving proceedings with a partner or a person who has control or management of the partnership at its principal place of business
When can serve by fax?
Only if party or their legal representative has indicated in writing that they are willing to accept service by fax, the party has given the fax number (note inclusion on firm’s writing paper would be considered express notice unless indicated to the contrary), and fax number is within jurisdiction.
When can serve by Document Exchange DX?
Only if party’s address for service includes a DX, DX is on the party’s writing paper, and no explicit indication that service will not be accepted by this method.
When can serve by email?
Only if express consent to service by email and the party has provided the email address for service.
What should do for serving if defendant’s whereabouts are unknown?
Send proceedings to defendant’s last known address, if claimant has made reasonable enquiries to ascertain the defendant’s address.
What affect does serving a claim form outside the jurisdiction have on time limits?
Time limit for serving the claim form is extended to 6 months.
When is the court’s permission not required to serve outside of jurisdiction?
If the defendant resides in Scotland or Northern Ireland.
What is the time limit for serving proceedings once claim form issued?
Before midnight four months after its date of issue
Under what circumstances can an application be made for the time limit for serving proceedings once claim form issued be extended?
An application can be made to extend the period of validity by the claimant but only during the original period of validity and the court will grant this only in exceptional circumstances.
When will service by an alternative method or at an alternative place be possible?
The court may permit if the party can show a good reason for the order.
What are the options for defendant responding to a claim?
Admitting the claim
Acknowledging service and filing a defence and/or counterclaim
Disputing the court’s jurisdiction
Discontinuance or
Settlement
What amount can a defendant admit a claim?
May admit parts or all of the claim
If a defendant admits a claim what can they still deny?
The amount of the loss
What happens if a defendant only admits part of the claim?
Can file a defence to the other parts.
What happens if defendant admits damages subject to liability ie admit the amount of damages but deny liability?
If the claimant can prove liability they will then recover the agreed damages.
Can admitting a claim be withdrawn?
May be withdrawn with permission of the court
If defendant proposing to argue that service was not valid when should they raise this?
Need to indicate this on the acknowledgement of service and make an application to set service aside within 14 days
What does filing an acknowledgement of service give the defendant?
An additional 14 days to admit or file a defence
How long can parties agree to extend the time for filling a defence?
For an additional 28 days (a maximum of 56 days from the deemed date of service of the particulars).
If filing a defence how must defendant respond to each paragraph of the Particulars of Claim in one of three ways?
- Admit the truth of the paragraph (claimant won’t have to prove this)
- Deny the truth of the paragraph – state reasons or set out an alternate version of events (claimant must prove their facts)
- Make a non-admission neither admit nor deny the paragraph because fact(s) alleged are outside the defendant’s knowledge (claimant must prove their facts)
If personal injury claim what response is required with medical report if filing a defence?
Respond if admits, deny or non-admission as a whole not per paragraph
If defendant may disputes the claimant’s statement of value what should they do?
Say why and if possible provide their value.
If defendant wants to use limitation as a defence what should they do?
State the date that the defendant alleges that the limitation period expired with reasons why.
What is a counterclaim?
A defendant’s claim against the claimant for losses arising from the same set of circumstances involved in the claimant’s claim
Conditions for a counterclaim?
- Must be brought within the same set of proceedings
- Is brought by an existing defendant against the claimant
- Is a monetary claim in its own right
How can defendant dispute a court’s jurisdiction after receiving the claim form and particulars of claim?
By checking a box in the acknowledgment of service
If defendant disputes a court’s jurisdiction what must they do after informing the court via acknowledgement of service?
Defendant must then make an application to challenge the court’s jurisdiction supported by written evidence within 14 days after filing the acknowledgement of service.
When can the court enter a default judgement?
If the defendant fails to file a defence within the time limits
A defendant can make an application to set aside a default judgement if they can show what three things?
- They acted promptly
- They have a real prospect of successfully defending; and
- There is some other good reason why the judgement should be set aside.
When must the court set aside a default judgement?
- The judgement was entered into before the expiry of the time to respond
- The claim has already been paid or settled
- The judgement was entered whilst the defendant’s application to strike out or obtain summary judgement was pending; or
- The judgement was entered whilst the defendant’s request for time to pay was pending.
If party decides they want to discontinue a claim before trial what must they do?
File and serve a notice of discontinuance.
What are the cost implications if claimant discontinues a claim?
They are liable to pay the costs of the defendant in defending the action. Subject to the application of qualified one-way costs shifting applicable to personal injury claims.
If the parties settle before trial what must they do?
Record their agreement in a consent order which then will issue, this makes the agreement enforceable
What is a Tomlin order?
Type of consent order which confirms the parties have agreed a stay because they have reached a settlement, along with a schedule confirming amounts to be paid and by who. This includes a stay of proceedings so if a party defaults on the terms proceedings can pick up where they left off without need to file new proceedings.
What are the time limit for defendant to respond to particulars of claim?
Defendant has 14 clear days from the date the particulars of claim are deemed to have been served
What happens if defendant fails to respond to particulars of claim in time?
The claimant can obtain judgement.
Defendant cannot take part in the hearing unless the court gives permission.
What name does claimants response to defendant have?
Statement of Case
When is a reply prepared?
Is optional so usually only prepared if something has been raised in the defence that requires a response.
What is a Part 20 Claim?
A defendant’s claim against third parties who might be liable to the claimant or defendant, and counterclaims against the claimant.
What is a third-party claim?
A claim that a person not party to the action has caused the claimant’s losses
What happens if third-party claim found liable to the claimant?
Then another party to the claim should be liable to repay the whole amount (indemnity) or some (contribution) to the defendant.
What is a counterclaim against another third party?
A defendant’s monetary claim against a third person who isn’t part of the proceeding arising out of the same facts as the main action.
Note: this can only be made by order of the court.
When does a Part 20 claim need court permission and when doesn’t it?
If the defendant files a Part 20 claim with their defence they do not need court permission, if filed at another time they do.
When must a defence to a part 20 claim be served?
Within 14 days of the deemed date of service of the Part 20 Claim
Who may make a request for further information from an other party?
Any party
Why would a party make a request for further information from another party?
To clarify a matter in dispute or for additional information related to a matter
Process for making a request for further information from another party?
Should first request from the other party but if the other party doesn’t respond within a reasonable time can then make an application to the court.
Under what 5 grounds can a party object to a request for further information about statements of case?
- Request is unnecessary, irrelevant, or improper
- Responding party is unable to provide information or clarification
- Party requesting the information did not give sufficient time to reply
- The expense of complying with the request would either be disproportionate to the claim or contrary to the overriding objective of the CPR
- Responding party is protected from answering by existing privilege.
After a Statement of Case has been served a party can amend it only with what?
The written consent of all parties or the permission of the court.
When will amendment to add a new party be allowed by the court?
If it can be shown that adding them will allow the court to resolve all the matters in dispute or to resolve a connected matter
When will amendment to order a person to cease to be a party be allowed?
If not desirable for them to be a party in the proceedings
When will amendment to substitute a new party for an existing party be allowed?
If the existing party’s interest or liability has passed to the new party; and it’s desirable to substitute so that the court can resolve the matter in dispute.
When should interim application be made?
As soon as it’s apparent that an interim application is necessary or desirable.
On how much notice should an interim application be made?
On at least three clear days’ notice
When is normal notice period for interim application not required?
If there’s a good reason to not give it such as it will give the other party an opportunity to dispose of evidence or assets