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PRINCE2 > PRINCE2 Foundation# > Flashcards

PRINCE2 Foundation# Flashcards

1
Q

What is a project

A

A temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case

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2
Q

Describe the characteristics of a project

A

Change - the means by which we introduce change
Temporary - in nature. Once completed, business as (new) usual resumes
Cross-function - different people with different skills working together
Unique - no two projects are the same, different organisational factors, different culture, different teams.
Uncertainty - threats and opportunities are rife in projects

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3
Q

What are the characteristics of a project?

A 
Change
Temporary
Cross-functional
Unique
Uncertainty
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4
Q

What are the 6 aspects of project performance?

A 
Time
Cost
Quality
Scope
Risk 
Benefits
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5
Q

Describe the 6 aspects of project performance

A

Time - the duration of the project
Cost - budget allocated
Quality - a measure of what must be delivered to be considered fit for purpose
Scope - a definition of what is included within the project and is subject to change control
Risk - an understanding of the uncertainty that affects the project
Benefits - a prediction of value to gained from the change

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6
Q

What is a project managers job?

A

Plan -> Delegate -> Monitor -> Control -> Plan

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7
Q

What are the four elements of Prince2

A

Processes
Themes
Principles
Project Environment

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8
Q

What are Prince2 Principles

A

7 principles guiding obligation and good practice to determine whether the project is genuinely being managed using Prince2 methodology.
If all 7 are not used then it is not a Prince2 Project

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9
Q

What are Prince2 Themes

A

The themes describe aspects of project management that must be addressed continually and in parallel during the project

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10
Q

What are Prince2 processes

A

describing the progression through the project lifecycle from start to finish. Each process has a chehcklist of recommended activities, products and realted responsibilities to complete to ensure success.

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11
Q

What is the Prince2 project environment

A

Organisations often what a consistant approach to managing projects and tailor PRINCE2 to create their own project management method, which is embedded into the organisations way of working.

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12
Q

What characteristics of project work distinguish it from business as usual

A 
Change 
Temporary
Cross functional
Unique
Uncertainty
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13
Q

What are the six variables associated with every projects

A 
Cost
Time
Quality
Scope
Risk
Benefits
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14
Q

What aspect of project performance must be managed in order to support effective decision making

A

Risk

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15
Q

Is you manage what well, you manage a project well

A

Risk

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16
Q

What characteristic distinguishes a project from a programme

A

It delivers products

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17
Q

Which of the following elements provide the sets of activities required to direct, manage and deliver a project

A

Pocesses

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18
Q

What are the PRINCE2 principles

A 
Manage b y exception
Roles and responsibilities
Tailoring
Learn from experience
continued business justification
Manage by stage
Focus on products
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19
Q

What is manage by exception

A

Principle

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20
Q

What is roles and responsibilities

A

Principle

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21
Q

What is tailoring

A

Principle

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22
Q

What is learn from experience

A

Principle

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23
Q

What is continued business justification

A

Principle

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24
Q

What is manage by stage

A

Principle

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25
Q

What is focus on products

A

Principles

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26
Q

Which principle does the following statement describe:

“Set tolerances for the six aspects of performance and put controls in place for project assurance to monitor”

A

Manage by exception

27
Q

Which principle does the following statement describe:

“Two out of three accountabilities of the primary stakeholders are not good enough”

A

Roles and responsibilies

28
Q

Which principle does the following statement describe:

“Depends on the risk”

A

Tailoring

29
Q

Which principle does the following statement describe:

“Writing reports to provoke change and creating a log during starting up a project”

A

Learn from experience

30
Q

Which principle does the following statement describe:

“This always moves from outline to detailed and is then updated”

A

Continued business justification

31
Q

Which principle does the following statement describe:

“Have at least two, so we can plan a little before, doing a little at a Time.”

A

Manage by stage

32
Q

Which principle does the following statement describe:

Quality outputs and deliverables that will be fit for purpose

A

Focus on products

33
Q

How is the ‘focus on products’ principle applied?

A

By using a set of product descriptions

34
Q

Which is a benefit of applying the manage by exception principle

A

The project management team will understand the tolerances permitted

35
Q

Why must the defined roles and responsibilities principle be applied

A

It answers the question “what is expected of me”

36
Q

What are tolerances

A

Defined ideals of what can be completed by an individual - if these tolerances are breached then an exception needs to be raised to the higher level of project team

37
Q

What are the seven themes of PRINCE2

A 
Business case
Organisation
Quality
Plans
Risk
Change
Progress
38
Q

Which theme covers the why?

A

Business case

39
Q

What is a business case

A

The theme addresses how the idea for a project is developed into viable invest proposition for the organisation and how project management maintains the focus on the organisations objectives throughout the project, ensuring there is a continued business justification for the investment by the organisation.

40
Q

The theme addresses how the idea for a project is developed into viable invest proposition for the organisation and how project management maintains the focus on the organisations objectives throughout the project, ensuring there is a continued business justification for the investment by the organisation.

WHICH THEME IS THIS

A

Business case

41
Q

Which theme adresses the who?

A

Organisation

42
Q

What is included in the organisation theme?

A

The roles and responsibilities of the project management team required to manage the project

43
Q

The roles and responsibilities of the project management team required to manage the project

DESCRIBES WHICH THEME

A

Organisation

44
Q

Which theme defines the what

A

Quality

45
Q

What is the quality theme

A

This theme explains how the outline is developed so that all participants understand the quality attributes of the products delivered

46
Q

This theme explains how the outline is developed so that all participants understand the quality attributes of the products delivered

WHICH THEME IS THIS

A

Quality

47
Q

Which theme address the how, when and how much

A

Plans

48
Q

What is the plan theme

A

This theme describes the steps required to develop plans, they are matched to the needs of the personnel at the various levels of the organisation and focus on the communication and control throughout the project

49
Q

This theme describes the steps required to develop plans, they are matched to the needs of the personnel at the various levels of the organisation and focus on the communication and control throughout the project

WHICH THEME

A

Plans

50
Q

Which theme Describes the “what if”

A

Risk

51
Q

What is a risk (theme)

A

Usually entailed more than stable operation and addresses how a project manager manages uncertainty

52
Q

What is the change theme

A

This theme describes how project management assesses and acts upon issues which have a potential impact on any of the baseline aspects of the project

53
Q

This theme describes how project management assesses and acts upon issues which have a potential impact on any of the baseline aspects of the project

Which theme

A

Change

54
Q

Which theme addresses the question “what is the impact”

A

Change

55
Q

Which theme addresses the questions:
Where are we now
Where are we going
Should we carry on

A

Progress

56
Q

What defines the progress theme

A

This theme addresses the ongoing viability of the plans, explains the decision making process for approval plans, the monitoring of actual performance and the escalation prices if evens do not go according to plan.

57
Q

This theme addresses the ongoing viability of the plans, explains the decision making process for approval plans, the monitoring of actual performance and the escalation prices if evens do not go according to plan.

Defines what theme

A

Progress

58
Q

Which theme is this?

Estimating when something needs to be done, how long it ill take and if it is achievable

A

Plan

59
Q

Which theme is this?

Explain how to document something that might have an effect on your project objectives

A

Risk

60
Q

What is the following theme

To define what will make a product fit for purpose

A

Quality

61
Q

What is the following theme

To show that there is continued business justification

A

Business case

62
Q

What is the following theme

Defining a role description for the people within the team

A

Organisation

63
Q

What is the following theme

What reports are needed to monitor the work to control any unacceptable deviations

A

Progress

64
Q

What is the following theme

To access how something that has happened will affect the project

A

Change

PRINCE2 (5 decks)

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