PRINCE2 Foundation# Flashcards
What is a project
A temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case
Describe the characteristics of a project
Change - the means by which we introduce change
Temporary - in nature. Once completed, business as (new) usual resumes
Cross-function - different people with different skills working together
Unique - no two projects are the same, different organisational factors, different culture, different teams.
Uncertainty - threats and opportunities are rife in projects
What are the characteristics of a project?
Change Temporary Cross-functional Unique Uncertainty
What are the 6 aspects of project performance?
Time Cost Quality Scope Risk Benefits
Describe the 6 aspects of project performance
Time - the duration of the project
Cost - budget allocated
Quality - a measure of what must be delivered to be considered fit for purpose
Scope - a definition of what is included within the project and is subject to change control
Risk - an understanding of the uncertainty that affects the project
Benefits - a prediction of value to gained from the change
What is a project managers job?
Plan -> Delegate -> Monitor -> Control -> Plan
What are the four elements of Prince2
Processes
Themes
Principles
Project Environment
What are Prince2 Principles
7 principles guiding obligation and good practice to determine whether the project is genuinely being managed using Prince2 methodology.
If all 7 are not used then it is not a Prince2 Project
What are Prince2 Themes
The themes describe aspects of project management that must be addressed continually and in parallel during the project
What are Prince2 processes
describing the progression through the project lifecycle from start to finish. Each process has a chehcklist of recommended activities, products and realted responsibilities to complete to ensure success.
What is the Prince2 project environment
Organisations often what a consistant approach to managing projects and tailor PRINCE2 to create their own project management method, which is embedded into the organisations way of working.
What characteristics of project work distinguish it from business as usual
Change Temporary Cross functional Unique Uncertainty
What are the six variables associated with every projects
Cost Time Quality Scope Risk Benefits
What aspect of project performance must be managed in order to support effective decision making
Risk
Is you manage what well, you manage a project well
Risk
What characteristic distinguishes a project from a programme
It delivers products
Which of the following elements provide the sets of activities required to direct, manage and deliver a project
Pocesses
What are the PRINCE2 principles
Manage b y exception Roles and responsibilities Tailoring Learn from experience continued business justification Manage by stage Focus on products
What is manage by exception
Principle
What is roles and responsibilities
Principle
What is tailoring
Principle
What is learn from experience
Principle
What is continued business justification
Principle
What is manage by stage
Principle
What is focus on products
Principles
Which principle does the following statement describe:
“Set tolerances for the six aspects of performance and put controls in place for project assurance to monitor”
Manage by exception
Which principle does the following statement describe:
“Two out of three accountabilities of the primary stakeholders are not good enough”
Roles and responsibilies
Which principle does the following statement describe:
“Depends on the risk”
Tailoring
Which principle does the following statement describe:
“Writing reports to provoke change and creating a log during starting up a project”
Learn from experience
Which principle does the following statement describe:
“This always moves from outline to detailed and is then updated”
Continued business justification
Which principle does the following statement describe:
“Have at least two, so we can plan a little before, doing a little at a Time.”
Manage by stage
Which principle does the following statement describe:
Quality outputs and deliverables that will be fit for purpose
Focus on products
How is the ‘focus on products’ principle applied?
By using a set of product descriptions
Which is a benefit of applying the manage by exception principle
The project management team will understand the tolerances permitted
Why must the defined roles and responsibilities principle be applied
It answers the question “what is expected of me”
What are tolerances
Defined ideals of what can be completed by an individual - if these tolerances are breached then an exception needs to be raised to the higher level of project team
What are the seven themes of PRINCE2
Business case Organisation Quality Plans Risk Change Progress
Which theme covers the why?
Business case
What is a business case
The theme addresses how the idea for a project is developed into viable invest proposition for the organisation and how project management maintains the focus on the organisations objectives throughout the project, ensuring there is a continued business justification for the investment by the organisation.
The theme addresses how the idea for a project is developed into viable invest proposition for the organisation and how project management maintains the focus on the organisations objectives throughout the project, ensuring there is a continued business justification for the investment by the organisation.
WHICH THEME IS THIS
Business case
Which theme adresses the who?
Organisation
What is included in the organisation theme?
The roles and responsibilities of the project management team required to manage the project
The roles and responsibilities of the project management team required to manage the project
DESCRIBES WHICH THEME
Organisation
Which theme defines the what
Quality
What is the quality theme
This theme explains how the outline is developed so that all participants understand the quality attributes of the products delivered
This theme explains how the outline is developed so that all participants understand the quality attributes of the products delivered
WHICH THEME IS THIS
Quality
Which theme address the how, when and how much
Plans
What is the plan theme
This theme describes the steps required to develop plans, they are matched to the needs of the personnel at the various levels of the organisation and focus on the communication and control throughout the project
This theme describes the steps required to develop plans, they are matched to the needs of the personnel at the various levels of the organisation and focus on the communication and control throughout the project
WHICH THEME
Plans
Which theme Describes the “what if”
Risk
What is a risk (theme)
Usually entailed more than stable operation and addresses how a project manager manages uncertainty
What is the change theme
This theme describes how project management assesses and acts upon issues which have a potential impact on any of the baseline aspects of the project
This theme describes how project management assesses and acts upon issues which have a potential impact on any of the baseline aspects of the project
Which theme
Change
Which theme addresses the question “what is the impact”
Change
Which theme addresses the questions:
Where are we now
Where are we going
Should we carry on
Progress
What defines the progress theme
This theme addresses the ongoing viability of the plans, explains the decision making process for approval plans, the monitoring of actual performance and the escalation prices if evens do not go according to plan.
This theme addresses the ongoing viability of the plans, explains the decision making process for approval plans, the monitoring of actual performance and the escalation prices if evens do not go according to plan.
Defines what theme
Progress
Which theme is this?
Estimating when something needs to be done, how long it ill take and if it is achievable
Plan
Which theme is this?
Explain how to document something that might have an effect on your project objectives
Risk
What is the following theme
To define what will make a product fit for purpose
Quality
What is the following theme
To show that there is continued business justification
Business case
What is the following theme
Defining a role description for the people within the team
Organisation
What is the following theme
What reports are needed to monitor the work to control any unacceptable deviations
Progress
What is the following theme
To access how something that has happened will affect the project
Change
