PRINCE2 Foundation#

Question 1

What is a project

Answer 1

A temporary organisation that is created for the purpose of delivering one or more business products according to an agreed business case

Question 2

Describe the characteristics of a project

Answer 2

Change - the means by which we introduce change
Temporary - in nature. Once completed, business as (new) usual resumes
Cross-function - different people with different skills working together
Unique - no two projects are the same, different organisational factors, different culture, different teams.
Uncertainty - threats and opportunities are rife in projects

Question 3

What are the characteristics of a project?

Answer 3

Change
Temporary
Cross-functional
Unique
Uncertainty

Question 4

What are the 6 aspects of project performance?

Answer 4

Time
Cost
Quality
Scope
Risk 
Benefits

Question 5

Describe the 6 aspects of project performance

Answer 5

Time - the duration of the project
Cost - budget allocated
Quality - a measure of what must be delivered to be considered fit for purpose
Scope - a definition of what is included within the project and is subject to change control
Risk - an understanding of the uncertainty that affects the project
Benefits - a prediction of value to gained from the change

Question 6

What is a project managers job?

Answer 6

Plan -> Delegate -> Monitor -> Control -> Plan

Question 7

What are the four elements of Prince2

Answer 7

Processes
Themes
Principles
Project Environment

Question 8

What are Prince2 Principles

Answer 8

7 principles guiding obligation and good practice to determine whether the project is genuinely being managed using Prince2 methodology.
If all 7 are not used then it is not a Prince2 Project

Question 9

What are Prince2 Themes

Answer 9

The themes describe aspects of project management that must be addressed continually and in parallel during the project

Question 10

What are Prince2 processes

Answer 10

describing the progression through the project lifecycle from start to finish. Each process has a chehcklist of recommended activities, products and realted responsibilities to complete to ensure success.

Question 11

What is the Prince2 project environment

Answer 11

Organisations often what a consistant approach to managing projects and tailor PRINCE2 to create their own project management method, which is embedded into the organisations way of working.

Question 12

What characteristics of project work distinguish it from business as usual

Answer 12

Change 
Temporary
Cross functional
Unique
Uncertainty

Question 13

What are the six variables associated with every projects

Answer 13

Cost
Time
Quality
Scope
Risk
Benefits

Question 14

What aspect of project performance must be managed in order to support effective decision making

Answer 14

Risk

Question 15

Is you manage what well, you manage a project well

Answer 15

Risk

Question 16

What characteristic distinguishes a project from a programme

Answer 16

It delivers products

Question 17

Which of the following elements provide the sets of activities required to direct, manage and deliver a project

Answer 17

Pocesses

Question 18

What are the PRINCE2 principles

Answer 18

Manage b y exception
Roles and responsibilities
Tailoring
Learn from experience
continued business justification
Manage by stage
Focus on products

Question 19

What is manage by exception

Answer 19

Principle

Question 20

What is roles and responsibilities

Answer 20

Principle

Question 21

What is tailoring

Answer 21

Principle

Question 22

What is learn from experience

Answer 22

Principle

Question 23

What is continued business justification

Answer 23

Principle

Question 24

What is manage by stage

Answer 24

Principle

Question 25

What is focus on products

Answer 25

Principles

Question 26

Which principle does the following statement describe: “Set tolerances for the six aspects of performance and put controls in place for project assurance to monitor”

Answer 26

Manage by exception

Question 27

Which principle does the following statement describe: | “Two out of three accountabilities of the primary stakeholders are not good enough”

Answer 27

Roles and responsibilies

Question 28

Which principle does the following statement describe: “Depends on the risk”

Answer 28

Tailoring

Question 29

Which principle does the following statement describe: | “Writing reports to provoke change and creating a log during starting up a project”

Answer 29

Learn from experience

Question 30

Which principle does the following statement describe: “This always moves from outline to detailed and is then updated”

Answer 30

Continued business justification

Question 31

Which principle does the following statement describe: “Have at least two, so we can plan a little before, doing a little at a Time.”

Answer 31

Manage by stage

Question 32

Which principle does the following statement describe: Quality outputs and deliverables that will be fit for purpose

Answer 32

Focus on products

Question 33

How is the ‘focus on products’ principle applied?

Answer 33

By using a set of product descriptions

Question 34

Which is a benefit of applying the manage by exception principle

Answer 34

The project management team will understand the tolerances permitted

Question 35

Why must the defined roles and responsibilities principle be applied

Answer 35

It answers the question “what is expected of me”

Question 36

What are tolerances

Answer 36

Defined ideals of what can be completed by an individual - if these tolerances are breached then an exception needs to be raised to the higher level of project team

Question 37

What are the seven themes of PRINCE2

Answer 37

``` Business case Organisation Quality Plans Risk Change Progress ```

Question 38

Which theme covers the why?

Answer 38

Business case

Question 39

What is a business case

Answer 39

The theme addresses how the idea for a project is developed into viable invest proposition for the organisation and how project management maintains the focus on the organisations objectives throughout the project, ensuring there is a continued business justification for the investment by the organisation.

Question 40

The theme addresses how the idea for a project is developed into viable invest proposition for the organisation and how project management maintains the focus on the organisations objectives throughout the project, ensuring there is a continued business justification for the investment by the organisation. WHICH THEME IS THIS

Answer 40

Business case

Question 41

Which theme adresses the who?

Answer 41

Organisation

Question 42

What is included in the organisation theme?

Answer 42

The roles and responsibilities of the project management team required to manage the project

Question 43

The roles and responsibilities of the project management team required to manage the project DESCRIBES WHICH THEME

Answer 43

Organisation

Question 44

Which theme defines the what

Answer 44

Quality

Question 45

What is the quality theme

Answer 45

This theme explains how the outline is developed so that all participants understand the quality attributes of the products delivered

Question 46

This theme explains how the outline is developed so that all participants understand the quality attributes of the products delivered WHICH THEME IS THIS

Answer 46

Quality

Question 47

Which theme address the how, when and how much

Answer 47

Plans

Question 48

What is the plan theme

Answer 48

This theme describes the steps required to develop plans, they are matched to the needs of the personnel at the various levels of the organisation and focus on the communication and control throughout the project

Question 49

This theme describes the steps required to develop plans, they are matched to the needs of the personnel at the various levels of the organisation and focus on the communication and control throughout the project WHICH THEME

Answer 49

Plans

Question 50

Which theme Describes the “what if”

Answer 50

Risk

Question 51

What is a risk (theme)

Answer 51

Usually entailed more than stable operation and addresses how a project manager manages uncertainty

Question 52

What is the change theme

Answer 52

This theme describes how project management assesses and acts upon issues which have a potential impact on any of the baseline aspects of the project

Question 53

This theme describes how project management assesses and acts upon issues which have a potential impact on any of the baseline aspects of the project Which theme

Answer 53

Change

Question 54

Which theme addresses the question “what is the impact”

Answer 54

Change

Question 55

Which theme addresses the questions: Where are we now Where are we going Should we carry on

Answer 55

Progress

Question 56

What defines the progress theme

Answer 56

This theme addresses the ongoing viability of the plans, explains the decision making process for approval plans, the monitoring of actual performance and the escalation prices if evens do not go according to plan.

Question 57

This theme addresses the ongoing viability of the plans, explains the decision making process for approval plans, the monitoring of actual performance and the escalation prices if evens do not go according to plan. Defines what theme

Answer 57

Progress

Question 58

Which theme is this? Estimating when something needs to be done, how long it ill take and if it is achievable

Answer 58

Plan

Question 59

Which theme is this? Explain how to document something that might have an effect on your project objectives

Answer 59

Risk

Question 60

What is the following theme To define what will make a product fit for purpose

Answer 60

Quality

Question 61

What is the following theme To show that there is continued business justification

Answer 61

Business case

Question 62

What is the following theme Defining a role description for the people within the team

Answer 62

Organisation

Question 63

What is the following theme What reports are needed to monitor the work to control any unacceptable deviations

Answer 63

Progress

Question 64

What is the following theme To access how something that has happened will affect the project

Answer 64

Change