Prince2 Foundation Flashcards
Which is one of the six aspects of project performance that needs to be managed?
a) Accuracy
b) Reliability
c) Scope
d) Ease of use
c) One of the six aspects, together with costs, timescales, quality, risk and
benefits. Ref 1.5.2
What theme ensures the project is desirable, viable and achievable?
a) Organization
b) Progress
c) Business Case
d) Risk
c) Correct. The Business Case theme drives decision-making throughout the project and is
used to assess if the project remains viable and benefits can be realized. Ref 4.1
What process is triggered by the Project Manager’s request to initiate a project?
a) Starting up a Project
b) Initiating a Project
c) Directing a Project
d) Managing a Stage Boundary
c) Correct. Only the Project Board can authorize project initiation, and its activities are
covered in the Directing a Project process
The purpose of what theme is to establish mechanisms to monitor and compare actual achievements against those planned? a) Business Case b) Change c) Progress d) Quality
c) Correct. The purpose of the Progress theme is to establish mechanisms to monitor and
compare actual achievements against those planned; provide a forecast for the project
objectives and the project’s continued viability, and control any unacceptable deviations.
Ref 10.1
Which is an objective of the Closing a Project process?
a) Check that all the project’s products have been accepted by the users
b) Prepare for the final stage of the project
c) Capture the customer’s quality expectations
d) Ensure that all benefits have been achieved
a) Correct. To verify user acceptance of a project’s products. Ref 18.2
Identify the missing words in the following sentence.
A purpose of the Managing a Stage Boundary process is to provide the Project Board with
sufficient information so that it can approve the [ ? ] for the next stage.
a) Work Packages
b) Exception Report
c) Stage Plan
d) Project Brief
c) Correct. A purpose of the Managing a Stage Boundary process is to provide sufficient
information to the Project Board, so that it can review the success of the current stage
and approve the next Stage Plan. Ref 17.1
What theme provides information on what is required, how it will be achieved and by whom?
a) Organization
b) Plans
c) Business Case
d) Quality
b) Correct. Planning provides all personnel in a project with information on what is required,
how it will be achieved and by whom, using what specialist equipment and resources,
when events will happen and whether targets are achievable. Ref 7.1
Which is recommended as a possible risk response type for an opportunity?
a) Reduce
b) Transfer
c) Reject
d) Fallback
c) Correct. Reject is where a conscious and deliberate decision is taken NOT to exploit or
enhance an opportunity, having discerned that this is more economical than to attempt
an opportunity response action. Ref Table 8.2
Basing projects on a ‘management by exception’ principle provides which benefit?
a) Promotes consistency of project work and staff mobility
b) Provides a common language
c) Clarity of what a project will deliver, why, when and by whom
d) Efficient and cost-effective use of management time
d) Correct. PRINCE2 is based on a ‘management by exception’ framework, providing for
efficient and economic use of management time (whether at corporate, programme,
Project Board or project management level). It reduces their time burden without
removing their control by ensuring decisions are made at the right level in the
organization. Ref 1.7 / 2.5
Identify the missing words in the following sentence.
The purpose of the [ ? ] process is to establish solid foundations for the project, enabling the
organization to understand the work that needs to be done to deliver the project’s products.
a) Initiating a Project
b) Starting up a Project
c) Directing a Project
d) Managing a Stage Boundary
a) Correct. The purpose of the Initiating a Project process is to establish solid foundations
for the project, enabling the organization to understand the work that needs to be done
to deliver the project’s products before committing to a significant spend. Ref 14.1
Which is a purpose of the Managing Product Delivery process?
a) Controls the link between the Project Manager and the Team Manager(s)
b) Tracks the progress of a stage with the help of Checkpoint Reports
c) Provides a link between the work of the Project Manager and the Project Board
d) Maintains a focus on the delivery of benefits throughout the stage
a) Correct. The Managing Product Delivery process places formal requirements on
accepting, executing and delivering project work. Ref 16.1
Which role is responsible for authorizing and monitoring work to be completed and for taking corrective action within a stage? a) Project Manager b) Project Support c) Project Assurance d) Team Manager
a) Correct. The Project Manager is responsible for controlling the day-to-day activities of
the stage. Ref 15.3
Which fact is true of Project Assurance but not quality assurance?
a) Responsible for monitoring the conduct of the project
b) Independent of the Project Manager
c) Appointed as part of the project management team
d) Responsible for reviewing the project for compliance with corporate standards
c) Correct. Quality assurance is a function within the organization. Project Assurance is a
temporary role within the project management team. Ref 6.2.6
Which is NOT a characteristic of a project?
a) Has a higher degree of risk than business as usual
b) Involves people with different skills introducing a change that will impact others outside of the
team
c) Has a lifespan that usually covers the delivery of the desired outcomes and the realization of
all the expected benefits
d) A temporary management structure created for the implementation of business products
c) Correct. These are characteristics of a programme. Whilst projects do deliver outcomes
and benefits, many will NOT be realized until after the project has closed. Ref 19.4
What product forms the 'contract' between the Project Manager and the Project Board for the project? a) Project Plan b) Project Product Description c) Project Initiation Documentation d) Project Brief
c) Correct. The Project Initiation Documentation forms the basis for the management and
overall success of the project and as such is the ‘contract’ between the Project Manager
and the Project Board. Ref A.20
Which is an objective of the Managing a Stage Boundary process?
a) Enable the Project Board to commit resources and expenditure required for the initiation stage
b) Review and, if necessary, update the Project Initiation Documentation
c) Provides a break between those managing the project from those creating products
d) Ensure a periodic review is held to approve the products created within the completed stage
b) Correct. Review and, if necessary, update the Project Initiation Documentation (in
particular the Business Case, Project Plan, project approach, strategies, project
management team structure and role descriptions). Ref 17.2
How should a Team Manager escalate a suggestion for an improvement to a product?
a) Include details in a Checkpoint Report
b) Include details in a Highlight Report
c) Raise an issue
d) Raise an Exception Report
c) Correct. A Team Manager will raise it as an issue, but it is the Project Manager who
determines whether this should be dealt with as a formal Issue Report. Ref 9.3.3
Which is a purpose of the Closing a Project process?
a) Define the procedure for handing over products
b) Provide a fixed point at which acceptance for the project product is confirmed
c) Define formal requirements for the acceptance, execution and delivery of project work
d) Confirm all project benefits have been achieved
b) Correct. This is a purpose of the Closing a Project process. Ref 18.1
Which is an objective of the Starting up a Project process?
a) Confirm there are no known restrictions that would prevent the project from being delivered
b) Ensure all Team Managers understand their responsibilities
c) Get approval for the Project Plan from corporate or programme management
d) Prepare the Project Initiation Documentation for authority to initiate the project
a) Correct. An objective of the Starting up a Project process is to ensure time is NOT
wasted on initiating any projects that are based on unsound constraints etc. Ref 12.2
What process is used to provide an interface with corporate or programme management?
a) Managing Product Delivery
b) Directing a Project
c) Controlling a Stage
d) Managing a Stage Boundary
b) Correct. This process ensures that corporate or programme management has an
interface to the project. It is a key role for the Project Board to engage with corporate or
programme management and to act as a communication channel. Ref 13.2 / 13.3
Which is NOT a purpose of an End Project Report?
a) Compare project achievements against what was originally agreed
b) Record information that will help future projects
c) Prompt the Project Board to authorize the next stage
d) Pass on details of any ongoing risks for those who will maintain and operate the finished
product
c) Correct. The Project Board would use the End Stage Report in tandem with the next
Stage Plan to decide what action to take with the project: for example, authorize the
next stage, amend the project scope, or stop the project. Ref A.9.1
Identify the missing word(s) in the following sentence.
If a baselined product requires modification, the [ ? ] procedure should be applied in order to
manage the modification.
a) risk management
b) exception
c) issue and change control
d) quality control
c) Correct. This is the procedure that identifies and controls changes to baselined
products. It is part of the Change theme. Ref 9.1
Which is a purpose of a Project Brief?
a) Describe an agreed position from which the project can be started
b) Describe the information needs of the project’s stakeholders
c) Describe the configuration management that will be used by the project
d) Describe the reporting requirements of the Project Board
a) Correct. One of the purposes of the Project Brief is to ensure the project has a welldefined
start point. Ref A.19.1
Which is one of the four integrated elements within PRINCE2?
a) Quality
b) Role descriptions
c) Processes
d) Product Descriptions
c) Correct. Principles, themes, processes and tailoring are the four integrated elements.
Ref 1.5.3
Which of the following statements apply to a Stage Plan?
- Is produced with the knowledge of earlier stages
- Provides the basis for control by the Project Board
- Is produced close to the time when the planned events will take place
- Provides the basis for day-to-day control by the Project Manager
a) 1, 2, 3
b) 1, 2, 4
c) 1, 3, 4
d) 2, 3, 4
c) Correct. (2) The Stage Plan provides the basis for the Project Manager’s control. The
Project Board monitors against the Project Plan. Ref 7.2.4
Identify the missing words in the following sentence.
Because the Project Board receives regular [ ? ], there is no need for regular progress
meetings.
a) End Stage Reports
b) Checkpoint Reports
c) Exception Reports
d) Highlight Reports
d) Correct. These are sent on a regular basis by the Project Manager to the Project Board.
Ref A.11.1
Which is a benefit of using the product-based planning technique?
a) All the required products of the project will be delivered to time and to cost
b) Clearly shows how long a project will take
c) It removes the need for activity-based planning
d) Reduces the risk of incorrectly scoping the project
d) Correct. Clearly and consistently identifying and documenting the plan’s products and
interdependencies between them reduces the risk of important scope aspects being
neglected or overlooked. Ref 7.3.3
Which of the following statements about the purpose of the Risk theme are true?
1. The Risk theme identifies how to manage risks at the corporate or programme level of
an organization
2. The Risk theme explains the risk management activities to use to improve the chances
of a project delivering its objectives
a) Only 1 is true
b) Only 2 is true
c) Both 1 and 2 are true
d) Neither 1 or 2 are true
b) Correct. Only statement 2 is true.The Risk Management Strategy defines activities that
should be implemented to control risks on a project. Statement 1 is false. The purpose
of the Risk theme is to manage project risks, NOT at the corporate or programme
level.Ref 8.1
What project management team role can authorize the premature closure of a project?
a) Project Manager
b) Project Board
c) Project Support
d) Project Assurance
b) Correct. The Project Board triggers premature closure from the Directing a Project
process. Ref 18.4.2 / 13.4.4
Which is a purpose of the Organization theme?
a) Set the tolerance on the cost of resources
b) Provide project management training to those working within the project
c) Define the structure of accountability and responsibilities on the project
d) Implement the controls required to permit management by exception
c) Correct. The purpose of the Organization theme is to define and establish the project’s
structure of accountability and responsibilities (the who?). Ref 5.1
