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Prince2 Flashcards

0
Q

Name the 7 Prince2 processes

A
  1. Starting up a project
  2. Directing a project
  3. Initiating a project
  4. Controlling a stage
  5. Managing product delivery
  6. Managing a stage boundary
  7. Closing a project
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1
Q

Name the 7 Prince2 principles

A
  1. Continued business justification
  2. Learn from experience
  3. Defined roles & responsibilities
  4. Manage by stages
  5. Manage by exception
  6. Focus on products
  7. Tailor to suit the project environment
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2
Q

Name the 7 Prince2 themes

A
  1. Business case
  2. Organization
  3. Quality
  4. Plans
  5. Risk
  6. Change
  7. Progress
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3
Q

Name the 5 characteristics of project work

A
  1. Change
  2. Temporary
  3. Cross-functional
  4. Unique
  5. Uncertainty
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4
Q

Name the 6 aspects of project performance

A
  1. Cost
  2. Timescale
  3. Quality
  4. Scope
  5. Risk
  6. Benefits
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5
Q

Name 4 project management standards

A
  1. PMBOK Guide
  2. ICB (International Competence Baseline)
  3. APM Body of Knowledge (APM BoK)
  4. Prince 2
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6
Q

Name the 3 levels of Prince2 plans

A
  1. Project plan
  2. Stage plan
  3. Team plan
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7
Q

Name the 3 obligatory roles on the Project Board

A
  1. Executive role
  2. Senior user role
  3. Senior supplier role
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8
Q

Name the 5 steps of a risk management procedure

A
  1. Identify
  2. Assess
  3. Plan
  4. Implement
  5. Communicate
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9
Q

Name the 9 risk responses

A
  1. Avoid (threat)
  2. Reduce (threat)
  3. Fallback (threat)
  4. Transfer (threat)
  5. Accept (threat)
  6. Share (threat/opportunity)
  7. Exploit (opportunity)
  8. Enhance (opportunity)
  9. Reject (opportunity)
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10
Q

Name the 5 steps of the issue and change control procedure

A
  1. Capture
  2. Examine
  3. Propose
  4. Decide
  5. Implement
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11
Q

Name the 3 recommended issue types

A
  1. Off-specification
  2. Request for change
  3. Problem or concern
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12
Q

Explain the 4 ways Prince2 provide progress control

A
  1. Delegated authority
  2. Dividing project into management stages and authorizing one stage at a time
  3. Time and event driven progress reporting and review
  4. Raising exceptions
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13
Q

Name the 4 products of product based planning

A
  1. A project product description
  2. A product breakdown structure
  3. A product description of each product
  4. A product flow diagram
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14
Q

Name the 4 integrated elements within Prince2

A
  1. Principles
  2. Themes
  3. Processes
  4. Tailoring
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15
Q

What is the difference between the Project Product Description and a Product Description?

A

Project Product Description: Defines what the customer is expecting the project to deliver, including the customer’s quality expectations. At this level the quality criteria and quality methods constitute the acceptance criteria and acceptance methods for the project overall.

Product Description: A complete, detailed and ambiguous description of each product, which includes the purpose and the function of the product, the appearance, the required level of quality, the activities for quality control, and the skills required to design, build, test and check the product. The Product Description describes the scope of work.

16
Q

What are the main activities in Starting up a Project?

A
  1. Appoint the Excecutive and the Project Manager
  2. Capture previous lessons
  3. Design and appoint the project management team
  4. Prepare the outline business case
  5. Select the project approach and assemble the Project Brief
  6. Plan the initiation stage
17
Q

What are the main activities in Directing a Project?

A
  1. Authorize Initiation
  2. Authorize the project
  3. Authorize a Stage- or Exception Plan
  4. Give ad-hoc direction (Highlight Report, Exception Report, Issue Report, Exception escalates, Request for advice)
  5. Authorize Project Closure
18
Q

What are the main activities in Initiating a Project?

A
  1. Prepare the Risk Management Strategy
  2. Prepare the Configuration Management Strategy
  3. Prepare the Quality Management Strategy
  4. Prepare the Communication Management Strategy
  5. Set up project controls
  6. Prepare the Project Plan
  7. Prepare the Business Case
  8. Assemble the Project Initiation Documentation (Risk, Configuration, Quality & Communication Management Strategies, Project Plan, Business Case)
19
Q

What are the main activities in Managing a Stage Boundary?

A
  1. Plan the next stage (create stage plan, product descriptions)
  2. Update the project plan
  3. Update the business plan
  4. Report stage end (end stage report, lessons report)
  5. Produce an exception plan
20
Q

What are the main activities in Controlling a Stage?

A
  1. Receive completed work packages
  2. Review the work package status
  3. Authorize a work package
  4. Report highlights
  5. Review the stage status
  6. Escalate issues and risks
  7. Take corrective action
  8. Capture and examine issues and risks
  9. Create Work package, highlight report, issue report and exception plan (if necessary)
21
Q

What are the main activities in Managing a Product Delivery?

A
  1. Accept a work package
  2. Execute a work package
  3. Deliver a work package
  4. Create team plan and Checkpoint reports
  5. Raise issue/risks
22
Q

What are the main acitivites in Closing a Project?

A
  1. Prepare planned closure
  2. Prepare premature closure
  3. Hand over products
  4. Evaluate the project
  5. Recommend project closure
  6. Update PID (Business case), Stage plan, issure register, configuration item record, benefits review plan
  7. Close Risk, Issue, & Quality register, daily log and lessons log
  8. Create end project report, follow-on action recommendation and lessons report
23
Q

What are the objectives of Starting up a Project?

A

Main: Preventing poorly conceived projects and ensuring that only viable projects go on to be initiated

  • There is sound business justification for initiating the project
  • All necessary project management authorities exists for undertaking project
  • Sufficient information is available to define and confirm project scope
  • Evaluation of project delivery methods and selection of project approach
  • Appointment of individuals that will undertake work in Project Initiation and/or take significant management roles in the project
  • Project Initiation work is planned
  • Avoid time wasted due to unsound assumptions at project initiation
  • The organization hosting the project is informed of new project and its implications
24
Q

What are the objectives of Initiating a Project?

A

Main: Ensure a common understanding of:

  • Project reason, expected benefits and associated risks
  • Product scope (what is to be done) and products to be delivered
  • How & when project products will be delivered, and at what cost
  • Who is to be involved in the project decision making
  • How baselines will be established and controlled
  • How risks, issues and changes will be identified, assessed, and controlled
  • How progress will be monitored and controlled
  • Who needs information, in what format, at what time
  • How corporate management Project Management method will be tailored
25
Q

What are the objectives of Directing a Project?

A

Main: Enable Project board to fulfill their responsibilities of overall direction, decision making and resource commitment.

  • There is authority to initiate the project
  • There is authority to deliver the project’s products
    . Management direction & control is provided throughout the projects life cycle
  • Interface for corporate/programme management to the project
  • There is authority to close the project
  • Plans for realizing benefits are managed and reviewed
26
Q

What are the objectives of Controlling a Stage?

A

Main: Enable project manager to handle day-to-day management of work

  • Deliver the right products
  • Ensure that quality is achieved as planned
  • Deliver products within agreed time, cost and other tolerances
  • Keep control of products via configuration management
  • Direct and conduct work on products
  • Direct and utilize resources
  • Cost the usage of resources
  • Update plans with actuals to check progress against plan
  • Manage deviations
  • Inform all interested parties about project progress in a timely manner
  • Hand over approved products to customers
27
Q

What are the main objectives of Managing Product Delivery?

A

Main: Enable Team Manager to agree on Work Packages with Project Manager, get Work Package done, report on progress, hand Work Package to Project Manager within tolerances

  • Negotiate work to be done with Project Manager
  • Creating a team plan
  • Oversee the work being done
  • Keep track of progress
  • Record progress
  • Have products checked against quality criteria according to quality methods described in Product Description
  • Make record of quality checks
  • Get Products approved
  • Return completed work package to the Project Manager
28
Q

What are the main objectives of Managing a Stage Boundary

A
  • Provide information for the project board to assess if (1) all products in current stage plan has been completed as defined, (2) the project is still viable
  • Prepare the next stage plan
  • Review and if necessary update the Project Initiation Documentation
  • Request authorization to start next stage
  • Record information/lessons
  • Prepare an exception plan as directed by project board
  • Seek approval to replace project/stage plan for current stage with exception plan
29
Q

What are the main objectives of Closing a Project?

A
  • Verify user acceptance for the project’s products
  • Ensure that host site is able to support products when project is over
  • Review project performance against baselines
  • Assess benefits that have already been realized, update forecast on remaining benefits, plan for review of unrealized benefits
  • Ensure that provision has been made to address all open issues and risks
30
Q

What is the purpose of the Business Case theme?

A

Ensure that the business case is established, updated and approved throughout the project

31
Q

What is the purpose of the Organization theme?

A

Establish the project’s structure of accountability and responsibility

32
Q

What is the purpose of the Quality theme?

A

Define and implement the means by which the project will create and verify products that are fit for purpose.

  • Ensure that the project’s products meet the business expectations, and that desired benefits are subsequently achieved
33
Q

What is the purpose of the Plans theme?

A

Facilitation communication and control by defining the means of delivering the products (where, how, by whom, when, how much)

34
Q

What is the purpose of the Risk theme?

A

Identify, assess and control uncertainty. And, as a result, improve the chance of project success

35
Q

What is the purpose of the Change theme?

A

Identify, assess & control any potential and approved changes to the baseline.

  • The aim of issue and change control is that every change is agreed with relevant authority before taking place
36
Q

What is the purpose of the Progress theme?

A

Establish mechanisms to monitor and compare actual vs. plan, forecast project objectives and project viability, and control any unacceptable deviations.

37
Q

What is the difference between outputs, outcomes and benefits?

A

Output: Any of the project’s specialist products (tangible or intangible)

Outcome: An outcome is derived from using the project’s outputs

Benefit: A measurable improvement resulting from an outcome which is perceived as an advantage by one or more stakeholders (may not be realized until some time after project closure)

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