PRINCE 2 exam questions Flashcards
The purpose of the ? theme is to control any unacceptable deviations from the projects objectives
a. change
b. plans
c. progress
d. risk
Progress theme
To monitor progress against allowed tolerances and the controls to escalate to the next level, should any forecast suggest that one or more tolerances be exceeded
Which statement describes a threat to a project?
a. An uncertain event that could have a negative impact on objectives
B. An uncertain event that could have a favourable impact on objectives
C. An event that has occurred resulting in a negative impact on objectives
D. An event that has occurred resulting in a favourable impact on objective
A. An uncertain event that could have a negative impact on objectives
What are the below examples of?
An event that has occurred resulting in a negative impact on objectives
An event that has occurred resulting in a favourable impact on objectives
Issues
Which is the purpose of the change theme?
A. To prevent changes to what was agreed in the PID
B. To ensure any potential changes to baseline products are controlled
C. To assess and control a projects threats and opportunities
D. To identify changes needed to the project as a result of acting on lessons
B. To ensure any potential changes to baseline products are controlled
Not A because change is not prevented, it is controlled.
Not C, as Risk theme is about threats and opportunities This is a purpose of the
risk theme, which is to identify, assess and control uncertainty and, thus,
improve the ability of the project to succeed.
Not D, It is a purpose of the quality theme to implement continuous improvement
during the project by capturing and learning lessons
Which is a step in PRINCE2’s recommended approach to planning?
A. Identify activities and dependencies
B. Describe the means of communication for the project
C. Implement responses for opportunities
D. Baseline the project deliverables
A because this step identifies the activities required to deliver a planned product.
B. Incorrect. Describing the means of communication in the project is done as part of creating the communication management approach
C.Implementing responses for risks is part of the recommended risk management process.
D. The ‘baselining project deliverables’ activity takes place whenever a product is either ready for review or has been approved.
What is risk probability?
A. The scale of the risk should it occur
B. The probable effect on the project being able to deliver its objectives
C. A probable timeframe within which the risk may occur
D. A measure of the likelihood of the risk occurring
A. Incorrect. The scale or probable effect of the risk is referred to as its impact. Ref 10.4.2.1
B. Incorrect. The scale or probable effect of the risk is referred to as its impact. Ref 10.4.2.1
C. Incorrect. A probable timeframe within which the risk may occur is a definition of the risk proximity. Ref 10.4.2.1
D. Correct. Probability measures the likelihood of the risk occurring. Ref 10.4.2.1
Which theme establishes mechanisms to monitor and compare actual achievements against those planned?
A. Plans
B. Change
C. Progress
D. Quality
A. Incorrect. The purpose of the plans theme is to facilitate communication and control by defining the means of delivering the products (the where and how, by whom, and estimating the when and how much). Ref 9.1
B. Incorrect. The purpose of the change theme is to identify, assess and control any potential and approved changes to the baseline. Ref 11.1
C. Correct. The purpose of the progress theme is to establish mechanisms to monitor and compare actual achievements against those planned, provide a forecast for the project objectives and the project’s continued viability, and control any unacceptable deviations. Ref 12.1
D. Incorrect. The purpose of the quality theme is to define and implement the means by which the project will verify that products are fit for purpose. Ref 8.1
What is the purpose of the quality theme?
a. to define how the project will ensure that its products are fit for purpose
b. to define the procedures for the control and modification of project products
c. to establish mechanisms to judge whether the project remains desirable and achievable
d. to enable the assessment of continuing project viability
A. Correct. The quality theme defines the PRINCE2 approach to ensuring that the project’s products meet business expectations. Ref 8.1
B. Incorrect. This is covered by the change theme. The purpose of the change theme is to identify, assess and control any potential and approved changes to the project baselines. Ref 11.1
C. Incorrect. This is covered by the business case theme. The purpose of the business case theme is to establish mechanisms to judge whether the project is (and remains) desirable, viable and achievable. Ref 6.1
D. Incorrect. This is a purpose of the progress theme. The purpose of the progress theme is to establish mechanisms to monitor and compare actual achievements against those planned, to provide a forecast for the project objectives and the project’s continued viability, and control any unacceptable deviations.
Who does the senior user represent when making decisions?
A. The people or organizations that design the project’s products
B. Corporate, programme management or customer
C. Project delivery teams
D. The people or organizations that benefit from using the project’s product
A. Incorrect. The senior supplier represents the designers of the project’s products. Ref 7.2.1.4
B. Incorrect. The senior user is appointed by the executive to represent the user needs and does not make decisions on behalf of corporate management. Ref 7.2.1.3
C. Incorrect. The senior supplier represents the project development teams. Ref 7.2.1.4
D. Correct. The senior user makes decisions on behalf of those who will benefit from the use of the project’s products. Ref 7.2.1.3
Which two statements about the ‘continued business justification’ principle are CORRECT?
- The business justification for a project should be documented.
- The project manager should be responsible for the business justification.
- A project must be stopped if the business justification changes.
- Compulsory projects still require business justification.
A. 1 and 2
B. 2 and 3
C. 3 and 4
D. 1 and 4
(1) PRINCE2 requires that, for all projects, the business justification is recorded and approved.
(4) Even compulsory projects should be supported by a business justification that demonstrates value for money.
A, B, C. Incorrect.
(2) The business justification is the responsibility of the executive, not the project manager.
(3) A project should be stopped if the justification disappears. However even though the justification should remain valid, it may still change. It is important for the evolving justification to be valid.
What is the purpose of the organisation theme?
A. To set the tolerance on the cost of resources
B. to plan the training needed for the delivery of the project
C. To define the structure of accountability and responsibilities on the project
D. To implement the controls required to manage by exception
A. Incorrect. The setting of tolerances is part of the progress theme. Ref 12.1
B. Incorrect. The purpose of the plans theme is to plans how the products will be achieved and by whom and to estimate timescales and cost. Ref 9.1, 9.1.1
C. Correct. The purpose of the organization theme is to define and establish the project’s structure of accountability and responsibilities (the who?). Ref 7.1
D. Incorrect. To apply the principle ‘manage by exception’, targets and tolerances must be set against the six aspects of project performance to be managed. This is part of the application of the progress theme. Ref 12.1
What is defined when deciding how to tailor PRINCE2 to suit the project?
A. When the projects progress will be reviewed
B. Which of the six tolerance ares will be included
C. Which primary stakeholder interests will be represented
D. When the projects outputs will be delivered
A. When the projects progress will be reviewed
Which is an objective of the ‘managing product delivery’ process?
A. to sign off completed work packages
B. To ensure that the business case is kept under review
C. To report progress to the project board
D. To ensure that work on products is authorised
D. To ensure that work on products is authorised
What is the purpose of the risk management approach?
A. To define the techniques to be used when assessing project risks
B. To summarise exposure to strategic, programme, project and operational risks
C. to recommend responses for each of the project risks
D. to identify suitable risk owners for each of the project risks
A. To define the techniques to be used when assessing project risks
Which statements apply to a stage plan?
- It is produced for the project during the initiating a project process
- It is produced close to the time when the planned events will take place
- It provides the basis for day-to-day control by the project manager
- It provides the basis for control by the project board
a. 1 and 2
b. 2 and 3
c. 3 and 4
d. 1 and 4
b. 2 and 3
- It is produced close to the time when the planned events will take place
- It provides the basis for day-to-day control by the project manager
Which type of issue should be raised if a new product is required after a team has started work?
A. request for change
B. An off-specification
C. A problem
D. A concern
A. request for change
What is established within the ‘initiating a project’ process?
a. the different ways the project product can be delivered
b. the formats for communicating project info to stakeholders
c. that all of the information to develop the project brief is available
d. that any constraints which could affect the project have been removed
b. the formats for communicating project info to stakeholders
Which is a purpose of the closing a project process?
a. to inform the PB that the final stage is about to start
b. to provide a fixed point at which acceptance of the project product is confirmed
c. to provide the PB with sufficient information to confirm continued business justification
d. to define the handover procedures for the projects outputs
b. to provide a fixed point at which acceptance of the project product is confirmed