PRINCE 2 exam questions Flashcards
The purpose of the ? theme is to control any unacceptable deviations from the projects objectives
a. change
b. plans
c. progress
d. risk
Progress theme
To monitor progress against allowed tolerances and the controls to escalate to the next level, should any forecast suggest that one or more tolerances be exceeded
Which statement describes a threat to a project?
a. An uncertain event that could have a negative impact on objectives
B. An uncertain event that could have a favourable impact on objectives
C. An event that has occurred resulting in a negative impact on objectives
D. An event that has occurred resulting in a favourable impact on objective
A. An uncertain event that could have a negative impact on objectives
What are the below examples of?
An event that has occurred resulting in a negative impact on objectives
An event that has occurred resulting in a favourable impact on objectives
Issues
Which is the purpose of the change theme?
A. To prevent changes to what was agreed in the PID
B. To ensure any potential changes to baseline products are controlled
C. To assess and control a projects threats and opportunities
D. To identify changes needed to the project as a result of acting on lessons
B. To ensure any potential changes to baseline products are controlled
Not A because change is not prevented, it is controlled.
Not C, as Risk theme is about threats and opportunities This is a purpose of the
risk theme, which is to identify, assess and control uncertainty and, thus,
improve the ability of the project to succeed.
Not D, It is a purpose of the quality theme to implement continuous improvement
during the project by capturing and learning lessons
Which is a step in PRINCE2’s recommended approach to planning?
A. Identify activities and dependencies
B. Describe the means of communication for the project
C. Implement responses for opportunities
D. Baseline the project deliverables
A because this step identifies the activities required to deliver a planned product.
B. Incorrect. Describing the means of communication in the project is done as part of creating the communication management approach
C.Implementing responses for risks is part of the recommended risk management process.
D. The ‘baselining project deliverables’ activity takes place whenever a product is either ready for review or has been approved.
What is risk probability?
A. The scale of the risk should it occur
B. The probable effect on the project being able to deliver its objectives
C. A probable timeframe within which the risk may occur
D. A measure of the likelihood of the risk occurring
A. Incorrect. The scale or probable effect of the risk is referred to as its impact. Ref 10.4.2.1
B. Incorrect. The scale or probable effect of the risk is referred to as its impact. Ref 10.4.2.1
C. Incorrect. A probable timeframe within which the risk may occur is a definition of the risk proximity. Ref 10.4.2.1
D. Correct. Probability measures the likelihood of the risk occurring. Ref 10.4.2.1
Which theme establishes mechanisms to monitor and compare actual achievements against those planned?
A. Plans
B. Change
C. Progress
D. Quality
A. Incorrect. The purpose of the plans theme is to facilitate communication and control by defining the means of delivering the products (the where and how, by whom, and estimating the when and how much). Ref 9.1
B. Incorrect. The purpose of the change theme is to identify, assess and control any potential and approved changes to the baseline. Ref 11.1
C. Correct. The purpose of the progress theme is to establish mechanisms to monitor and compare actual achievements against those planned, provide a forecast for the project objectives and the project’s continued viability, and control any unacceptable deviations. Ref 12.1
D. Incorrect. The purpose of the quality theme is to define and implement the means by which the project will verify that products are fit for purpose. Ref 8.1
What is the purpose of the quality theme?
a. to define how the project will ensure that its products are fit for purpose
b. to define the procedures for the control and modification of project products
c. to establish mechanisms to judge whether the project remains desirable and achievable
d. to enable the assessment of continuing project viability
A. Correct. The quality theme defines the PRINCE2 approach to ensuring that the project’s products meet business expectations. Ref 8.1
B. Incorrect. This is covered by the change theme. The purpose of the change theme is to identify, assess and control any potential and approved changes to the project baselines. Ref 11.1
C. Incorrect. This is covered by the business case theme. The purpose of the business case theme is to establish mechanisms to judge whether the project is (and remains) desirable, viable and achievable. Ref 6.1
D. Incorrect. This is a purpose of the progress theme. The purpose of the progress theme is to establish mechanisms to monitor and compare actual achievements against those planned, to provide a forecast for the project objectives and the project’s continued viability, and control any unacceptable deviations.
Who does the senior user represent when making decisions?
A. The people or organizations that design the project’s products
B. Corporate, programme management or customer
C. Project delivery teams
D. The people or organizations that benefit from using the project’s product
A. Incorrect. The senior supplier represents the designers of the project’s products. Ref 7.2.1.4
B. Incorrect. The senior user is appointed by the executive to represent the user needs and does not make decisions on behalf of corporate management. Ref 7.2.1.3
C. Incorrect. The senior supplier represents the project development teams. Ref 7.2.1.4
D. Correct. The senior user makes decisions on behalf of those who will benefit from the use of the project’s products. Ref 7.2.1.3
Which two statements about the ‘continued business justification’ principle are CORRECT?
- The business justification for a project should be documented.
- The project manager should be responsible for the business justification.
- A project must be stopped if the business justification changes.
- Compulsory projects still require business justification.
A. 1 and 2
B. 2 and 3
C. 3 and 4
D. 1 and 4
(1) PRINCE2 requires that, for all projects, the business justification is recorded and approved.
(4) Even compulsory projects should be supported by a business justification that demonstrates value for money.
A, B, C. Incorrect.
(2) The business justification is the responsibility of the executive, not the project manager.
(3) A project should be stopped if the justification disappears. However even though the justification should remain valid, it may still change. It is important for the evolving justification to be valid.
What is the purpose of the organisation theme?
A. To set the tolerance on the cost of resources
B. to plan the training needed for the delivery of the project
C. To define the structure of accountability and responsibilities on the project
D. To implement the controls required to manage by exception
A. Incorrect. The setting of tolerances is part of the progress theme. Ref 12.1
B. Incorrect. The purpose of the plans theme is to plans how the products will be achieved and by whom and to estimate timescales and cost. Ref 9.1, 9.1.1
C. Correct. The purpose of the organization theme is to define and establish the project’s structure of accountability and responsibilities (the who?). Ref 7.1
D. Incorrect. To apply the principle ‘manage by exception’, targets and tolerances must be set against the six aspects of project performance to be managed. This is part of the application of the progress theme. Ref 12.1
What is defined when deciding how to tailor PRINCE2 to suit the project?
A. When the projects progress will be reviewed
B. Which of the six tolerance ares will be included
C. Which primary stakeholder interests will be represented
D. When the projects outputs will be delivered
A. When the projects progress will be reviewed
Which is an objective of the ‘managing product delivery’ process?
A. to sign off completed work packages
B. To ensure that the business case is kept under review
C. To report progress to the project board
D. To ensure that work on products is authorised
D. To ensure that work on products is authorised
What is the purpose of the risk management approach?
A. To define the techniques to be used when assessing project risks
B. To summarise exposure to strategic, programme, project and operational risks
C. to recommend responses for each of the project risks
D. to identify suitable risk owners for each of the project risks
A. To define the techniques to be used when assessing project risks
Which statements apply to a stage plan?
- It is produced for the project during the initiating a project process
- It is produced close to the time when the planned events will take place
- It provides the basis for day-to-day control by the project manager
- It provides the basis for control by the project board
a. 1 and 2
b. 2 and 3
c. 3 and 4
d. 1 and 4
b. 2 and 3
- It is produced close to the time when the planned events will take place
- It provides the basis for day-to-day control by the project manager
Which type of issue should be raised if a new product is required after a team has started work?
A. request for change
B. An off-specification
C. A problem
D. A concern
A. request for change
What is established within the ‘initiating a project’ process?
a. the different ways the project product can be delivered
b. the formats for communicating project info to stakeholders
c. that all of the information to develop the project brief is available
d. that any constraints which could affect the project have been removed
b. the formats for communicating project info to stakeholders
Which is a purpose of the closing a project process?
a. to inform the PB that the final stage is about to start
b. to provide a fixed point at which acceptance of the project product is confirmed
c. to provide the PB with sufficient information to confirm continued business justification
d. to define the handover procedures for the projects outputs
b. to provide a fixed point at which acceptance of the project product is confirmed
Which is an objective of the closing a project process?
a. to check that the projects products have been accepted by the users
b. to prepare for the final stage of the project
c. to capture the customers quality expectations
d. to ensure that all benefits have been achieved
a. to check that the projects products have been accepted by the users
What does the initiating a project process provide
a. info for the PB to decide if the project is aligned to business objectives
b. approval from the PB to proceed with the project if worthwhile
c. approval from the PM for work to be started by delivery teams
d. definition of the suppliers obligations for controlling the work package delivery
a. info for the PB to decide if the project is aligned to business objectives
What comes first? Starting up a project or initiating a project?
Starting up a project
In what stage is the project brief created?
Starting up a project
What is the trigger for starting up a project?
The project mandate
When is the PID assembled?
In the initiating a project stage, after the SU stage
When you tailor PRINCE2, what do you determine?
When a projects progress will be reviewed
What must be used, as a minimum requirement for applying the progress theme?
A. Stage authorisation
B. Highlight reporting
C work package authorisation
D. Checkpoint reporting
A. Stage authorisation
What must be recorded in the quality management approach, as a minimum requirement for applying the quality theme?
A. the quality tools and techniques to be used
B. The projects approach to quality planning
C. the approach to managing project assurance
D. the definition of the quality records required
C. the approach to managing project assurance
Which is a task of defining and analysing products?
a. design the plan
b. create the product flow diagram
c. analyse the risks
d. prepare the schedule
b. create the product flow diagram
Which statement correctly describes project assurance and quality assurance?
A. PA provides assurance to the project stakeholders whereas QA provides assurance to the wider corporate, programme or customer organisation
B. They are both the responsibility of the PB but PA may be delegated
C. They are both independent of the project management team
D. PA and QA are both the responsibility of corporate, programme management or the customer
A. PA provides assurance to the project stakeholders whereas QA provides assurance to the wider corporate, programme or customer organisation
If a baselined product requires modification, the recommended ….. or equivalent procedure should be used
A. risk management
B. exception management
C. issue and change control
D. Quality control
C. issue and change control
Which two statements are correct about the minimum requirements for applying the change theme?
- identified issues must be assessed for their impact on the BJ for the project
- project issues must be captured, examined and managed throughout the project lifecycle
- the actual status of the products must be verified to ensure that this matches the authorised state
- A budget must be established to pay for requests for change and their analysis
a = 1,2 b = 2,3 c = 3,4 d = 1, 4
a (1 and 2)
In which situation might the controlling a stage process be used?
A. to manage a long initiation stage of a complex project
B. to manage the activities of a complex programme
C. to organise the support activities following the handover of products to operations
D. to create an exception plan to replace the current stage plan
A. to manage a long initiation stage of a complex project
Which is the responsibility of the business representative on the project board
a. to set tolerance levels
b. to ensure the project represents value for money
c. to confirm the project delivers the required functionality
d. to check the required quality levels are achieved by the projects products
b. to ensure the project represents value for money
Which is an objective of the initiating a project process?
A. to ensure that there is authority to initiate the project
B. to prepare the plans for the subsequent delivery stages
C. to summarise how the organisations project management method will be tailored for the project
D. to request authority from programme, corporate management or the customer to deliver the project
C. to summarise how the organisations project management method will be tailored for the project
If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?
A. Submit an exception report
B. submit an exception plan
C. by raising an issue
D. by raising a risk
C. by raising an issue
Which is a minimum requirement for applying the quality theme?
A. define the use and format of quality records
B. define projects approach to quality assurance
C. define Proxy measures that indicate achievable benefits
D. To define the project’s approach to project assurance
D. To define the project’s approach to project assurance
Which is a purpose of the quality theme?
A. To establish the mechanisms to judge whether a project is desirable and achievable
B. To look for ways to improve the effectiveness of the management of the project
C. To control uncertainty to improve the ability of the project to succeed
D. To establish mechanisms to control any unacceptable deviation
B. To look for ways to improve the effectiveness of the management of the project
Which product provides the version number of all products in a particular stage?
A. Issue register
B. Product status account
C. Product description
D. Configuration item record
B. Product status account
What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?
A. The overall approach to manage by exception
B. The tailoring required for progress reports
C. the tolerance areas that will not be controlled
D. the levels of management control that will be used
A. The overall approach to manage by exception
What role is responsible for the management of a risk assigned to it?
A. project support
B. Risk owner
C. Risk actioner
D. project assurance
B. Risk owner
Identify the missing word in the following sentence
A management stage can be longer when risk is …… typically in the middle of projects
A. complex
B. Understood
C. Lower
D. Higher
C. Lower
Which is a purpose of the ‘starting up a project’ process?
A. To understand the resources and costs to deliver the projects products
B. To ensure that there is authority to deliver the projects products
C. To do the minimum to decide whether it is worthwhile initiation the project
D. To create the management products required to control the project
C. to do the minimum to decide whether it is worthwhile initiating the project
Which is a purpose of a quality management approach?
A. to define the customers quality expectations for the project
B. To define the quality standards to be applied to the project
C. To identify the level of quality required for each of the projects products
D. To summarise the planned quality management activities
B. To define the quality standards to be applied to the project
Which is a minimum requirement of applying the business case theme?
A. To document the responsibility for defining the standards for the business case
B. to appoint a senior user from an area of the business impacted by the project
C. To have the benefits management approach approved by the participants of the benefits reviews
D. To delegate the development of the business justification to the project manager
A. To document the responsibility for defining the standards for the business case
Which process aims to ensure that during the project, all parties understand the project objectives?
A. Starting up a project
B. Directing a project
C. Initiating a project
D. Managing product delivery
C. Initiating a project
Which statement about project stakeholders is correct?
A. All stakeholders must be identified at the start of the project
B. All stakeholders are members of the project board
C. All stakeholders are external to the corporate organisation
D. All three principle categories of stakeholder have their interest represented by the project board
D. All three principle categories of stakeholder have their interest represented by the project board
