PREVENTING THE NEXT GLOBAL PRIVACY BREACH: BEST PRACTICES FOR DATA DISCOVERY White Paper

Question 1

Enterprises have significant concerns about storing business data outside the walls of their enterprises, due to a number of reasons

Answer 1

 Perceived risk that data is more vulnerable, increasing risk of inappropriate access
 Non-employee IT administrators possessing a high level of access and control over information
 Technology choices and complexity associated with authentication and authorization
 Regulations around data sovereignty

Question 2

Best practices when using file analysis solutions-STEP 1: CLASSIFY YOUR DATA

Answer 2

An example of a common data classification schema is data must be classified as public, internal, sensitive, or restricted. The classification of the data dictates its disposal method. This does not have to be completed as an all-or-nothing effort, but rather can be done through a phased approach and as part of an initial “discovery” project across a limited scope of data to help build the business rules that can then be disseminated across the organization’s data repositories.

Question 3

Best practices when using file analysis solutions-STEP 2: DETERMINE RETENTION SCHEDULE

Answer 3

Region and government-specific laws and regulations, requirements of accrediting and other external agencies, and prudent management practices govern the retention and disposal of organizational records

Question 4

Best practices when using file analysis solutions-STEP 3: ASSIGN HISTORICAL VALUE

Answer 4

In some instances data ready to be disposed may contain information with enduring legal, fiscal, research, or historical value, and should be retained and preserved indefinitely.

Question 5

Best practices when using file analysis solutions-STEP 4: DISCARD FILES

Answer 5

Hardest Step to follow through on, but once started it becomes easier to let go digital content no longer used by the organization