Presentations & Meetings (Apx. C)

Question 1

Potential audiences

Answer 1

user training -> end users

internal training/progress report -> colleagues/ managers

Question 2

Alternatives to Microsoft Power Pt.

Answer 2

Zoho Show
Google Slides
Kingsoft Presentations

Question 3

Steps In Presentation Creation

Answer 3

1. Plan material
2. Design the layout
3. Create the slides
4. Organize slides
5. Generate handouts
6. Practice

Question 4

Step 1: Plan

Answer 4

1. Define audience, topic, & purpose
2. Assess the venue & delivery media
3. Outline major points

Question 5

Step 2: Design

Answer 5

4. Select Template

5. Background & color scheme

Question 6

Step 3: Create slides

Answer 6

6. Choose layout
7. Format text
8. Add sound, photos, charts, & other media

Question 7

Step 4: Organize slides

Answer 7

9. Choose sequence

10. Add transitions/ animation

Question 8

Step 5: Handouts

Answer 8

11. Create presenter notes

12. Create handouts

Question 9

Tips for Presenting

Answer 9

• stand to the side
• face the audience
• discuss the content don’t read it
• give pause to let the audience read
• go for a relaxed conversational tone

Question 10

Planning Meetings

Answer 10

Rather than having regular meeting times, Schedule meetings when they are needed.

Question 11

Meeting Focus

Answer 11

• Set meetings focused on driving action.
• prepare an agenda & do not allow alterations
• allow short suggestions of what should be included in next meeting
• use e-mail to communicate short stint project updates

Question 12

Meeting Prep

Answer 12

• create agenda
• distribute materials
• list of participants & attendees who have responsibilities