PrepCast info

Question 1

Proof of Concept

Answer 1

A prototype, study, etc before project begins to demonstrate if product will have value.

The proof of concept is so valuable because it’s a test project to evaluate before work begins on an actual project. Can help determine what skills/resources will be needed

Question 2

Information Radiator

Answer 2

Big visual chart placed in a prominent location. It conveys key information and shows the health of a team

Question 3

Force Majeure

Answer 3

Contractual clause that frees parties, bound by a contract, from liability or obligation if an “act of god” happens. Both natural and man made (War)

(Hurricane, Tornado, War, etc)

Question 4

Tornado Diagram

Answer 4

Used to analyze the influence of a whole range of potential risks.

Often created by Sensitivity Analysis (Where we take 1 risk event, and ask ourselves “If this event happens, how will it affect our whole project?” Not necessarily domino effect of what could happen, but how will this single event effect the overall project)

Question 5

Project Documents

Answer 5

any project related documents that are not part of project management plan (includes assumption logs, issue logs, lessons learned, project schedule, resource calendars, etc)

Question 6

Organization Breakdown Structure (OBS)

Answer 6

a hierarchical model describing the established organizational framework for project planning, resource management, time and expense tracking,etc.

It shows work packages and activities that are assigned to each team

Question 7

SWOT Analysis

Answer 7

Used in Risk Analysis. Analyzes a project from the strenghts, weaknesses, opportunites, and threats

Question 8

Reserve Analysis

Answer 8

Analytical technique to determine relationships of components in PM Plan to establish a reserve for schedule duration, budget, cost, etc.

Question 9

Risk-based spike

Answer 9

short, time-boxed effort used to investigate and hopefully eliminate and issue or threat to project

Question 10

Architectural Spike

Answer 10

technical timeboxed experiement aimed to explore a technical approach to use an unfamiliar technology or technique

Question 11

Issue Log to Change Request Process

Answer 11

During M & C, Issues may arise. Those issues should be recorded in the issue log first. If after review of the issue log, it is determined a change request is needed, you enter it into the change log, and it then goes through integrated change control.

Question 12

Requirements documentation

Answer 12

describes how each requirement meets the business needs for the project.

Question 13

Feasability Study

Answer 13

An analysis that takes all of a project’s relevant factors into account—including economic, technical, legal, and scheduling considerations—to ascertain the likelihood of completing the project successfully

Business Case is a feasibility study to establish the validitity of the benefits of the project and if its worth taking on.

Question 14

Benefits Management Plan

Answer 14

Document explaining how we’ll create, maximize, and sustain the benefits of the project. Also includes who is responsible for those benefits after the project.

Question 15

Muda

Answer 15

Japanese word meaning waste. Used in Lean Manufacturing

Question 16

Resource Histogram

Answer 16

A bar chart showing the amount of time that a resource is scheduled to work over a period of time

Question 17

Resource Requirements

Answer 17

Document that identifies which resources need to be acquired for the project.

Question 18

Brain Writing

Answer 18

Brainstorming technique that gives individuals time to consider the questions individually before the group creativity session is held.

Question 19

Round Robin Check in

Answer 19

They ensure participation. Often used in Dispersed Teams

Question 20

I - Shaped people vs T- shaped people

Answer 20

I - Shaped - Specialize in one area, dont explore “out” to other areas.

T- Shaped - expertise in one area, but has skills in other areas too.

Question 21

Divergence

Answer 21

When creating Network Diagram, divergence is when one activity has two or more successors and splits into different paths.

“Divide”

Question 22

Convergence

Answer 22

When creating Network Diagram, convergence is when one activity has two or more predecessors.

“Combine”

Question 23

Project buffers and feeding buffers

Answer 23

Buffers are elements with durations that have safety margins. Used in scheduling

Question 24

Flow based Agile

Answer 24

Team pulls features from the backlog based on the teams capacity to start work, rather than on a time-boxed schedule.

Question 25

Alternative Dispute Resolution (ADR)

Answer 25

Address contested changes where buyer and seller cant reach agreement on compensation for the change

Question 26

Parking Lot

Answer 26

In agile, it’s meeting management technique used when a discussion is going a bit too deep, taking the team off track and not applying to everyone.

“Don’t discuss this in the daily scrum, discuss in parking lot”

Question 27

Which document is the cost-benefity analysis in

Answer 27

Business Case

Question 28

Pre-assignment

Answer 28

Act of determining physical or team resources in advance. Can happen as early as project charter.

Question 29

Which one should not perform an audit?

a. Internal Audit Dept
b. Project Team Member
c. PMO
d. External Auditor

Answer 29

A Quality audit should always be completed by someone outside the project team, such as A, C, and D.

The project team should never audit their own work

Question 30

Resource Calendar

Answer 30

Identifies working days and shifts upon which each resource is available

Question 31

Team Charter

Answer 31

“Social Contract” Document that records team values, agreements, operating guidelines, , and setting expectations of acceptable behavior.

Question 32

Team Management Plan

Answer 32

Component of Resource Management Plan. Describes when and how team members will be acquired and how long they’ll be needed.

Question 33

Schedule of Services

Answer 33

Document that describes outsourced work items that are subject to change, such as service rates and product descriptions. Can supplement a Master Service Agreement (which is used for fixed items)

Question 34

Document Analysis

Answer 34

Data Analysis technique. The analysis of different documents produced as part of the output of project control processes, such as quality reports, test reports, performance reports, variance reports, etc. This analysis can point to and focus on processes that are out of control and could jeopardize stakeholder expectations.

Question 35

Fast Failure

Answer 35

Concept in Agile. If the process is doomed to fail, let it fail fast so that resources aren’t wasted. Let the team fail early (unless it jeopardizes the entire project)

Question 36

Basis of Estimates

Answer 36

documentation that outlines how you established project estimates (includes assumptions, constraints, level of detail, ranges, confidence levels)

Question 37

Intagible Benefits

Answer 37

Benefits that cant be measured (brand awareness, customer loyalty, and employee morale)