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Project management > Prelims > Flashcards

Prelims Flashcards

1
Q

The application, process, methods, skills, knowledge, and experience to achieve a specific project objective according to the project acceptance.

A

Project management

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2
Q

5 stages of PM (enumeration)

A
  1. Initiation
  2. Planning
  3. Execution
  4. Monitoring & Controlling
  5. Closure
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3
Q

The step for checking the feasibility and measuring the worth of the project

A

Initiation / Initiating

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4
Q

Involves making a blueprint for achieving the project’s objectives

A

Planning

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5
Q

Involves the allocation of resources and making the deliverables as required.

A

Execution/ Executing

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6
Q

Managing possible risks to ensure everything is aligned.

A

Monitoring & Controlling

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7
Q

Final stage of the project, where everything, including what went wrong and what went right all through the process is summed up. Also includes evaluation.

A

Closing

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8
Q

3 types of Project Mgt. (Enumeration)

A
  1. Waterfall project management
  2. Agile project management
  3. Lean project management
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9
Q

Systematic, from top to bottom

A

Waterfall project management

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10
Q

Responsive / Reactive depending on needs, demands, of clients

A

Agile project management

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11
Q

Zero wastage of resources of companies, addresses full usage of resources

A

Lean project management

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12
Q

Why should u study project management?

A
  1. Strong demand, skill shortage
  2. A skill highlighted by employees today
  3. Improves productivity of work
  4. Provides opportunities to be part of the forefront of exciting projects
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13
Q

Why r projects started ? (Enumeration)

A
  1. Market demand
  2. Strategic opportunity / Business need
  3. Customer request
  4. Legal requirement
  5. Technological advance
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14
Q

Why do projects end?

A
  1. Objectives are achieved.
  2. Termination of the project.
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15
Q

6 constraints (enumeration)

A
  1. Cost
  2. Time
  3. Scope
  4. Quality
  5. Risk
  6. Benefits / Resources
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16
Q

Have a specific target at the beginning of the project (enumeration)

A
  1. Cost
  2. Time
  3. Scope
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17
Q

Affects the ability to meet cost, time, and scope goals

A
  1. Quality
  2. Risk
  3. Benefits / Resources
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18
Q

3 core components of project mgt. (Enumeration)

A

People
Process
Technology

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19
Q

Skills are basically the soft skills of managing projects

A

People

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20
Q

A defined method involved steps for operations

A

Process

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21
Q

Tools of project manager, scheduling, cost, risk, reporting graphics

A

Technology

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22
Q

Key focus areas in project management (enumeration)

A
  1. Scope
  2. Schedule
  3. Cost
  4. Quality
  5. Resources
  6. Stakeholders
  7. Communication
  8. Risk
  9. Procurement
  10. Critical success factors
  11. Deliverables
  12. Work breakdown
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23
Q

Refers to the inputs provided to take the project from the first step to the last step.

A

Scope

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24
Q

A plan for performing a specific work within a particular time interval and achieving the desired objective

A

Schedule

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25
Q

The process of estimating, allocation, and monitoring the funds needed in a project

A

Cost

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26
Q

What the customer or stakeholder requires from the deliverables

A

Quality

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27
Q

Helps in carrying out a specific task in a project in the best possible manner

A

Resources

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28
Q

The ones who have an interest in the deliverables.

A

Stakeholders

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29
Q

An essential aspect of project management for successful project execution.

A

Communication.

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30
Q

An unexpected event that can affect anything in project, people, technology, processes, or resources

A

Risk

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31
Q

The act of obtaining all the materials and services that are needed to meet the project goals

A

Procurement

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32
Q

The elements that are necessary for an organization to achieve the project’s objectives.

A

Critical success factors

33
Q

Refers to the output within the scope of the project

A

Deliverables

34
Q

Breaking and dividing tasks into smaller components

A

Work breakdown

35
Q

An organizational functions performing the ongoing execution of activities that produce the same product or provide a repetitive service.

A

Operations

36
Q

Describe projects

A

Time: temporary
Output: unique
When: concludes when specific objectives are attained
Scope: cross-functional

37
Q

Describe operations

A

Time: ongoing
Output: repetitive
Purpose: keeps the organization fucntioning
When: adopts to similar set of objectives and work continues
Scope: functional

38
Q

The science of formulating, implementing, and evaluating cross-functional decision that enables an organization to achieve its objectives.

A

Strategic Management

39
Q

Useful to for demonstrating some of the seemingly irresolvable conflicts that occur through the planned creation and introduction of any new project

A

Stakeholder management

40
Q

All individuals or groups who have an active stake in the project and can potentially impact, either positively or negatively, its development.

A

Project stakeholders

41
Q

Internal (enumeration)

A
  1. Accounting
  2. Project Teams
  3. Staff
  4. Top management
  5. Managers
42
Q

External

A
  1. Clients
  2. Competitors
  3. Environmental factors
  4. Suppliers
43
Q

Managing stakeholders (enumeration)

A
  1. Assess the environment
  2. Identify the goals of the principal actors
  3. Assess your own capabilities
  4. Define the problem
  5. Develop solutions
  6. Test and refine solutions
44
Q

Organizational structure (enumeration)

A
  1. Executives
  2. Functional Managers
  3. Project Managers
45
Q

Manages the vision

A

Executives

46
Q

Manages the tactics and strategy to achieve vision

A

Functional managers

47
Q

Manages the project to achieve tactics

A

Project managers

48
Q

6 issues to consider when evaluating screening models

A
  1. Realism
  2. Capability
  3. Flexibility
  4. Ease of use
  5. Cost
  6. Comparability
49
Q

Methods

A
  1. Checklist
  2. Simplified Scoring models
  3. The analytical hierarchy process
  4. Profile models
50
Q

Why do projects fail?

A
  1. Poor planning
  2. Workload overload
  3. Lack of budget or resources
  4. Poor communication
  5. Unrealistic deadlines
  6. Poor resource management
51
Q

A group of people who work towards a common goal with collective effort.

A

Organization

52
Q

The response of an individual shows as a consequence their surroundings

53
Q

A field of study that investigates the impact of individuals, groups, and structure on behavior within the organization

A

Organizational Behavior

54
Q

3 levels of OB (enumeration)

A
  1. Individual
  2. Groups
  3. Organizational
55
Q

Involves organizational psychology and understanding human behavior and incentives

A

Individual level

56
Q

Involves social psychology and sociological insights into human interaction and group dynamics

A

Group level

57
Q

Where organization theory and sociology come into play to undertake systems level analysis and the study of how firms engage with one another in the marketplace

A

Organizational level

58
Q

Principles of OB (enumeration)

A
  • Nature of people
  • Nature of Organization
59
Q

Individual differences, whole person, caused behavior, human dignity

A

Nature of people

60
Q

Social system, mutual interest

A

Nature of Organization

61
Q

Differences between people result to: (enumeration)

A
  1. Quantities of output
  2. Qualities of output
  3. Reactions to empowerment
  4. Reactions to given leadership style
  5. Degrees of need for contact with each other
  6. Degrees of commitment to the organization
  7. Level of self-esteem
62
Q

What makes ppl different from each other? (Enumeration)

A
  1. Demographics
  2. Aptitude & Ability
  3. Personality
63
Q

Social environment of human created beliefs, customs, knowledge and practices that define conventional behavior in a society

A

Social culture

64
Q

Set of values, beliefs, and norms that is shared among members of an organization

A

Organizational culture

65
Q

Capacity of a person to learn or acquire skills

66
Q

Individual capacity to perform the various tasks in the job

67
Q

Explains that organizational activities are controlled by psychological norms

A

Social system

68
Q

Bring cooperation and confidence among people

A

Mutual interest

69
Q

Motives of OB (enumeration)

A
  1. Skill development
  2. Motivation
  3. Increasing efficiency
  4. Healthy environment
  5. Utilizing resources
  6. Increasing goodwill
70
Q

Test subjects behavior changes when they know that they are being observed

A

Hawthorne Effect

71
Q

Components of OB (enumeration)

A
  1. Personality
  2. Leadership
  3. Power
72
Q

Models of OB (enumeration)

A
  1. Autocractic
  2. Custodial
  3. Collegial
  4. Suportive
73
Q

The basis of this model is power with a managerial orientation of authority

A

Autocratic

74
Q

Basis of this model is economic resources with a managerial orientation of money

75
Q

Basis of this model is leadership with a managerial orientation of support

A

Supportive

76
Q

Basis of this model is partnership with a managerial orientation of teamwork

77
Q

Why is organizational Behavior Essential in project management?

A
  1. Helps project managers to identify potential problems, develop strategies to resolve them, and motivate team members to work towards achieving project goals
  2. Helps in understanding how different people interact with each other and how their actions can affect the success of the project.
78
Q

OB is essential (enumeration)

A
  1. To establish leadership, and authority relationship
  2. To establish social norms
  3. To conform go ethical conduct
  4. Improve Risk Tolerance
  5. Reward & Motivation
  6. Establish shared mission & vision

Project management (3 decks)

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