Pre-Job Conference

Question 1

The pre-job conference is a meeting made up of all ___ ___ of a project that is about to begin.

Answer 1

Interested parties.

Question 2

The ___ ___ meting is held to clarify items presented in a bid prior to proposal submitting.

Answer 2

Pre-bid meeting.

Question 3

A pre-job ___ meeting is held to specifically address safety matters before a job.

Answer 3

Safety.

Question 4

In essence, the prejob meeting is held after ___ are submitted and a contract awarded.

Answer 4

Bids.

Question 5

A prejob meeting is not always called by the owner. True or False.

Answer 5

True.

Sometimes others, such as a general contractor will initiate the meeting.

Question 6

A competent person designated by the chairperson should record minutes of the meeting. At ___ ___ should the inspector act in such a capacity.

Answer 6

No time.

Question 7

Pay particular attention to controversial issues and ensure that, in additional to personal notes, the minutes reflect the outcome of any ___.

Answer 7

Arguments.

Question 8

At a minimum, the Pre-Job meeting goals should be:

1. Discuss ___, ___ and ____ Requirements.
2. Address/clarify ____ procedures.
3. Review and discuss the ___ of ___.
4. Review ____ support.
5. Discuss line ____ between parties.
6. Review known critical ___.
7. Establish list of critical ___ of ___ (POC)
8. Discuss and clarify inspectors ___ and ___.
9. Clarify the ___ of __. (Reporting system)
10. Discuss and clarify areas of ___ in the project specification. (Omissions, clarifications, testing)
11. Agree on critical ___ ___ for inspections.
12. Agree on methods of ___ ___ between inspector and applicator.
13. Agree on procedures for ___ ___.

Answer 8

1. Health, environment and safety.
2. Emergency
3. Scope of Work.
4. Logistical support.
5. Communications.
6. Critical hazards.
7. Points of contact.
8. Responsibilities and authority.
9. Chain of command.
10. Concern.
11. Hold Points.
12. Conflict resolution.
13. Change Orders.

Question 9

Other important issues that should be discussed at the pre-job meeting includes:

1. Schedules. When the job should start as well as, ___ ___, ____ and the proposed/established completion date.
2. Site Access. Who is responsible for allowing various crews onto the site and what ___ is acceptable.
3. Site accommodation. Who is responsible for providing __ ___ and ___ and services for both applicator and inspector.
4. Communication. The appropriate use of landlines, radios, cells and email.
5. Work access for inspection. The use of the contractors access equipment such as ___ and ____ ___ to facilitate inspections.

Answer 9

1. Working days, Holidays.
2. Transportation.
3. Office Space and Facilities.
4. (Are they freaking serious? Who cares this much?)
5. Scaffolding and Sky Climbers.

Question 10

Sometimes jobs are too small for a pre-job conference. Regardless, it is the inspectors responsibility to ensure the ___ has a clear understanding of the specification and to eliminate any errors or ambiguities.

Answer 10

Contractor.

Question 11

There is no perfect specification so ___ may have to be made with the consent of the owner.

Answer 11

Compromises.

Question 12

A pre-job conference is the only opportunity for all parties involved to ___ ___ in such a way.

Answer 12

Meet together.

Question 13

A pre-job conference can be very ___ or ___.

Answer 13

Formal or informal.

Question 14

In today’s environment an inspector may be given additional responsibilities and 1__ to ensure the specifications are properly verified and that 2___ comply. The problem with this trend is that as the 3____ increases, the 4__ decreases.

Answer 14

1. Authority.
2. Contractors
3. Responsibilities
4. Authority

Question 15

Before the first conference/meeting:

1. Obtain copies of the ___, ___ ___ ___, ___ ___ ___, and ___.
2. Compare the requirements of the specification against the ___ ____ ___.
3. Visit the site and make necessary ___.
4. ___ any ambiguities, incorrect statements, and/or inconsistencies found in the reviewed documents.
5. Come prepared with a list of ___ and prepared to take ___.

Answer 15

1. Specification, Standards, PDS, and MDS.
2. MDS.
3. Observations.
4. Highlight.
5. Questions and prepared to take notes.

Question 16

During the conference/meeting do not volunteer to be 1___. If asked, politely refuse.

Answer 16

Secretary.

Question 17

During the conference/meeting clarify ___ requirements and processes.

Answer 17

Reporting.

Question 18

During the conference/meeting ask for clarification on ___ ____ ____ and ____ processes.

Answer 18

Non-conformance reporting and correction processes.

Question 19

During the conference/meeting gather emergency contact info for all ___ team members.

Answer 19

Key

Question 20

After the conference/meeting

1. Review ___ notes.
2. ___ ___ with team members if something becomes unclear.
3. Get a copy of the ___ in a timely manner.
4. Review the ____ to ensure they accurately reflect all items covered.
5. Inform the secretary of any issues found and request ____.
6. ___ and return to the person responsible.

Answer 20

1. Personal
2. Follow up.
3. Minutes.
4. Minutes.
5. Correction.
6. Sign

Question 21

Any changes made to contractual documents (specification) must be reflected in the ___.

Answer 21

Minutes.

Question 22

After all signatures are obtained, the minutes become an ___ to the specification.

Answer 22

Addendum.

Question 23

The following people may be required to attend the pre-job meeting.

1. Owner
2. Owners ___ ___.
3. Engineer.
4. ___ engineer.
5. Operations ___.
6. Specifier.
7. ____ agents.
8. ___ manufacturer.
9. Coating ____(s).
10. Project ___ personnel.
11. Coatings ___. (Supervisory personel.

Answer 23

2. Contract manager.
3. Specifying engineer.
4. Operations personnel.
5. Purchasing agents.
6. Coating manufacturer/Paint rep.
7. Inspector(s)
8. Safety personnel.
9. Coating applicator.