Pre-Job Conference Flashcards
The pre-job conference is a meeting made up of all ___ ___ of a project that is about to begin.
Interested parties.
The ___ ___ meting is held to clarify items presented in a bid prior to proposal submitting.
Pre-bid meeting.
A pre-job ___ meeting is held to specifically address safety matters before a job.
Safety.
In essence, the prejob meeting is held after ___ are submitted and a contract awarded.
Bids.
A prejob meeting is not always called by the owner. True or False.
True.
Sometimes others, such as a general contractor will initiate the meeting.
A competent person designated by the chairperson should record minutes of the meeting. At ___ ___ should the inspector act in such a capacity.
No time.
Pay particular attention to controversial issues and ensure that, in additional to personal notes, the minutes reflect the outcome of any ___.
Arguments.
At a minimum, the Pre-Job meeting goals should be:
- Discuss ___, ___ and ____ Requirements.
- Address/clarify ____ procedures.
- Review and discuss the ___ of ___.
- Review ____ support.
- Discuss line ____ between parties.
- Review known critical ___.
- Establish list of critical ___ of ___ (POC)
- Discuss and clarify inspectors ___ and ___.
- Clarify the ___ of __. (Reporting system)
- Discuss and clarify areas of ___ in the project specification. (Omissions, clarifications, testing)
- Agree on critical ___ ___ for inspections.
- Agree on methods of ___ ___ between inspector and applicator.
- Agree on procedures for ___ ___.
- Health, environment and safety.
- Emergency
- Scope of Work.
- Logistical support.
- Communications.
- Critical hazards.
- Points of contact.
- Responsibilities and authority.
- Chain of command.
- Concern.
- Hold Points.
- Conflict resolution.
- Change Orders.
Other important issues that should be discussed at the pre-job meeting includes:
- Schedules. When the job should start as well as, ___ ___, ____ and the proposed/established completion date.
- Site Access. Who is responsible for allowing various crews onto the site and what ___ is acceptable.
- Site accommodation. Who is responsible for providing __ ___ and ___ and services for both applicator and inspector.
- Communication. The appropriate use of landlines, radios, cells and email.
- Work access for inspection. The use of the contractors access equipment such as ___ and ____ ___ to facilitate inspections.
- Working days, Holidays.
- Transportation.
- Office Space and Facilities.
- (Are they freaking serious? Who cares this much?)
- Scaffolding and Sky Climbers.
Sometimes jobs are too small for a pre-job conference. Regardless, it is the inspectors responsibility to ensure the ___ has a clear understanding of the specification and to eliminate any errors or ambiguities.
Contractor.
There is no perfect specification so ___ may have to be made with the consent of the owner.
Compromises.
A pre-job conference is the only opportunity for all parties involved to ___ ___ in such a way.
Meet together.
A pre-job conference can be very ___ or ___.
Formal or informal.
In today’s environment an inspector may be given additional responsibilities and 1__ to ensure the specifications are properly verified and that 2___ comply. The problem with this trend is that as the 3____ increases, the 4__ decreases.
- Authority.
- Contractors
- Responsibilities
- Authority
Before the first conference/meeting:
- Obtain copies of the ___, ___ ___ ___, ___ ___ ___, and ___.
- Compare the requirements of the specification against the ___ ____ ___.
- Visit the site and make necessary ___.
- ___ any ambiguities, incorrect statements, and/or inconsistencies found in the reviewed documents.
- Come prepared with a list of ___ and prepared to take ___.
- Specification, Standards, PDS, and MDS.
- MDS.
- Observations.
- Highlight.
- Questions and prepared to take notes.
