PMT Week 1 Flashcards
1.1.
An Introduction to Project Management
1.2.
Exploring Project Management Roles and Transferable Skills
1.3.
Flexible Planning and The Value of a Project Manager
1.4.
Handling Ambiguity
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Both require resources, including human resources (people).
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Both are constrained to limited, as opposed to unlimited, resources.
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Both are managed—that is, planned, executed, and controlled.
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Both have objectives.
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Specific outcomes: Products or results
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Definite start and end dates: Projects don’t go on forever
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Established budgets: Required amounts of people (human resources), funds, equipment,
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A product refers to any service or item that an organisation creates to serve a customer need
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A process is a series of routine steps to perform a particular function
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A program can describe two different situations. First, it’s a set of goals that gives rise to specific
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Input. The input to a process consists of the raw data that is needed to start the process. For
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Tools and techniques. Tools and techniques are the methods used to operate on the input to
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Output. The output is the outcome or the result of a process. Each process contains at least one
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Information: Accurate, timely, and complete data for the planning, performance monitoring, and final
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Communication: Clear, open, and timely sharing of information with appropriate individuals and groups.
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Commitment: Team members’ personal promises to produce the agreed- upon results on time and within
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48 percent of projects missing delivery dates,
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43 percent missing budget targets, and
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31 percent failing to meet an organisation’s goals
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Planning and Organising
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Managing tasks
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Budgeting
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Controlling cost
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Project management
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Program management
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Portfolio management
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Organisational project management
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Project management office
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The art: Relates to the use of skills such as influencing, organising, strategising, and other
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The science: To tailor the efforts of your team in a systematic process of managing project work
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Predictive: A predictive approach /waterfall or traditional approach is a linear plan driven form
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Agile: This approach works best for projects where the definition of the scope emerges as the
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Hybrid: This uses both predictive and agile approaches and its form varies with the needs of the
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Visionary
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Emerging
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Compliance
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Business goals
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Business alignment
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Combination of related and unrelated projects
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Supportive: A Supportive PMO provides the policies, methodologies, templates, and lessons
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Controlling: A controlling PMO provides support and guidance on how to manage projects,
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Directive: A directive PMO provides project managers for different projects, and is responsible
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Processes, Procedures and Policies
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Organisation Knowledge Repositories
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Activities
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WBSs
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Backlogs
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Benchmarks
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Reports
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Risks and risk response plans
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Estimates
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Retrospective findings
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Health care project managers
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Medical device project managers
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Public health managers
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Technical project managers
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Operational management roles
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Voluntary Non-Governmental Organisations (NGOs) project teams
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Internships are a good place to start in project management.
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Another path into project management is to use your skills in contract work. This could be to run
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Junior project manager
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Project administrator
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Project support specialist
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project/ programme assistant
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project/ programme coordinator
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Planning and Prioritisation
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Decisive Decision Making
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Time Management
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Use of Power
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Leadership
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Effective Communication
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Knowledge Sharing
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Reporting/Documentation
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Collaboration
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Innovation/Creativity
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Coordinating and Organising
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Attention to Detail
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Emotional Intelligence
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a word or expression that can be understood in two or more possible ways.
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uncertainty
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Keep calm: In uncertain times, handling ambiguity with grace and poise will help inspire the
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Express empathy: As a project manager, it is important to try to understand what your team is
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Communicate what you know clearly: Define the aspects of the project that are confirmed and
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Make decisions and stick to them: Try not to second-guess your decisions in front of your team
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Trust the expertise of your team: Increase clarity by having everyone on your team discuss
