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PMQ Exam 2022 > PMQ headings > Flashcards

PMQ headings Flashcards

1
Q

Explain two stages in the risk management process

A

Identify – 2nd
Analyse – 3rd

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2
Q

Explain 3 key benefits of risk management for projects

A

Better and more accurate plans
Enables greater risk taking
Helps develop team ability to assess risks

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3
Q

Describe 2 benefits of having an embedded project management office

A

Project management office can be embedded, central or hub & spoke
Experts

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4
Q

Explain three differences between the following types of organisational structure functional matrix

A

Flow of authority/responsibility
Complexity
Resource allocation

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5
Q

Explain 3 elements of a procurement strategy and why they are important

A

Make or buy
Supplier reimbursement
Supplier selection process
methods

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6
Q

Explain 3 steps in a supplier selection process

A

Research
Tender
Manage

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7
Q

In an iterative life cycle, explain 2 components of the project management plan that need to be taken into account when arriving at the deployment baseline

A

Minimum viable product (MVP)
Time available

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8
Q

Explain three different methods of estimation in projects choose three from the following parametric analogous, analytical, Delphi

A

Analogous
Delphi
Analytical

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9
Q

State four sources of conflict within a project

A

Concept
Definition
Deployment
Transition

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10
Q

Explain three benefits of a communication plan to a project

A

Increases stakeholder engagement
Systematic not ad-hoc
Right information is provided

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11
Q

Explain three reasons why projects are structured in phases in a linear project life cycle

A

Facilitates management control - governance
Allows focus on the work which is current
Helps resource allocation

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12
Q

Explain three differences between linear and iterative life cycles

A

Scope
Customer interaction
Change

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13
Q

Describe two elements that need to be considered when allocating resources to project schedule following a linear life cycle

A

How much does resource cost
When are resources needed

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14
Q

Explain three key differences between resource smoothing and resource levelling

A

Resource
Time
Critical path

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15
Q

Explain three key differences between projects and business as usual

A

Risk
Time
Team size/make up

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16
Q

Provide one explanation for how project professionals can assess a projects context against each of the following: pestle or swot vuka

A

P is for Political
SWOT - T = Threats.
V = Volatility

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17
Q

Describe two characteristics of an effective team

A

Clear, common goals
Clear roles and responsibilities

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18
Q

Explain three reasons why it might be necessary to change leadership styles to ensure effective management during a project

A

To gain competence
Change in strategy
Development of team

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19
Q

Select two phases of the project life cycle and explain how the roles of the project manager and the project sponsor differ during those two phases

A

Concept
Deployment

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20
Q

Select three of the project roles below and describe their responsibilities throughout the project users project team members project steering group product owner

A

Steering group;
Team members
Product owner

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21
Q

Explain two steps in a configuration management process that helps to manage the scope of a project

A

Identification
Control

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22
Q

Explain three steps in requirements management process that helped to establish the scope of a project

A

Gather
Analyse
Justify

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23
Q

Explain how understanding batna and zopa can help plan and conduct negotiations

A

ZOPA
BATNA

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24
Q

explain three ways in which conflicts can be addressed

A

Compete
Collaborate
Accommodate

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25
Q

Outlined four ways in which outputs of knowledge management informs decision-making

A

Better estimates
Risk identification
Information at gate reviews
Manage risk more effectively

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26
Q

Explain three reasons why a project may close early

A

Business environment changes
Business justification
Change in strategic direction

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27
Q

Explain two purposes of quality planning for a project

A

Ensure outputs are fit for purpose
Ensure processes are fit for purpose

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28
Q

Explain three key differences between quality control and quality assurance when managing a project

A

What’s being checked
Who does it
When it happens-

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29
Q

Outline for reasons why programme would be used to deliver strategic change as opposed to using a project

A

Complexity
More effective Resource management
When there is Greater levels of uncertainty
Scope not fully defined

30
Q

Explain three ways in which failure to comply with laws and regulations can impact on project delivery

A

Miss sustainability targets
Working conditions
GDPR/data protection

31
Q

Explain how the following two investment appraisal techniques can be used to assess the validity of a project internal rate of return net present value

A

Net present value
Internal rate of return

32
Q

Explain the following three steps in information management process collection storage dissemination

A

Collection
Storage
Dissemination

33
Q

Describe 2 ways in which a project management office can assist a project manager to successfully deliver a project

A

Additional resource
Reports and admin

34
Q

Explain 3 differences between temporary and permanent organisations

A

stable teams
Targets
Resources

35
Q

Describe 2 activities that would occur in the extended project lifecycle that would not occur in the project lifecycle

A

Adoption
Benefits realisation

36
Q

Explain 3 benefits of conducting reviews through the life cycle of a project

A

Audits
Assess key criteria
Decision gates

37
Q

Explain 2 purposes of carrying out a SWOT analysis

A

S = Strengths
T = Threats

38
Q

Describe 3 situations when the use of portfolio management may be appropriate

A

Investment
Legislation
New market

39
Q

State 4 factors that can negatively affect communication

A

Technical terms
Time zones
Physical environment
Organisational culture

40
Q

Explain 3 ways in which good stakeholder analysis can assist in the production of an effective comms plan

A

Stakeholders are identified
Comms is commensurate with position
Investment (time) in stakeholders

41
Q

State four that can impact leadership of a virtual team

A

Social interaction
Motivation
Distractions at home
Technology

42
Q

Explain three stages of a team development model

A

Forming
Storming
Mourning

43
Q

Explain two stages in configuration management would help achieve controlled change

A

Identification
Control

44
Q

): Explain 3 stages in a typical change control process

A

Request
Recommendation
Implement

45
Q

Describe two ways in which resources are categorised and allocated to a project

A

Equipment
People

46
Q

Explain three key differences the critical path and the critical chain method

A

Contingency
When activities start
Time on activities

47
Q

Explain 2 components of a robust business case

A

Scope
Recommendation

48
Q

Describe 3 stages in a benefits management process

A

Identification
Planning
Tracking

49
Q

Explain 2 methods of supplier re-imbursement. Choose from
Fixed price Cost plus fee
Per unit quantity

A

Fixed price
Cost plus fee

50
Q

Explain 3 elements of a procurement strategy and why they are important

A

Make or buy
Supplier reimbursement methods
Supplier selection process

51
Q

Explain 2 key aspects of issue management

A

Identification/analysis
Escalation

52
Q

Describe 2 ways in which a leader can motivate their team

A

Responsibility
Praise/recognition

53
Q

Explain 3 benefits of effective teamwork

A

Support each other
Increased productivity
Innovation and problem solving

54
Q

Explain 2 differences between a linear life cycle and an iterative life cycle.

A

Scope
Customer interaction

55
Q

Describe 3 types of review that are carried out during a project and their purpose

A

Gate review
Stage review
Post project review

56
Q

Explain 2 ways in which risk can be identified

A

Prompt lists
Brainstorming

57
Q

Explain 3 responses to risk

A

Reduce
Transfer
Acceptance

58
Q

Describe 3 types of contractual relationship that an organisation may choose to procure good or services for the project

A

Parallel contracts
One comprehensive contract
Sequential contracts

59
Q

Describe 2 types of information that could be reported on for successful project outcomes.

A

Cost Performance
Schedule Performance

60
Q

Select 2 phases of the project life cycle and describe a specific activity the PM would perform in that stage.

A

Definition
Transition

61
Q

Explain 3 ways a project would be influenced by the implementation of governance

A

Uses of defined processes and procedures
Effective quality management
Defined roles

62
Q

Explain two reasons why projects are structured in phases in a linear project life cycle.

A

Facilitates management control
Allows focus on the work which is current

63
Q

Select two phases of the project life cycle and explain how the roles of the project manager and project sponsor differ during those two phases.

A

Concept
Deployment

64
Q

Explain two factors involved in a quality plan

A

Timings
Resource

65
Q

Explain 2 components of a robust business case

A

Scope
Recommendation

66
Q

Explain two reasons why estimation should be revised through the project

A

Estimating funnel
Incorporate lessons learnt

67
Q

Explain three stages through the project lifecycle and how a business case is used.

A

Concept
Definition
Deployment

68
Q

Explain 3 stages in a conflict resolution model.

A

Compete
Collaborate
Accommodate

69
Q

Explain 2 ways in which VUCA analysis could be used to assess a project context

A

Volatility
Complexity

70
Q

Describe 3 sections of a typical Project management plan

A

What
How
When

71
Q

Describe 3 ways in which you can create and maintain a schedule

A

Gantt chart
Critical path
Work breakdown structure (WBS)

72
Q

Explain 3 characteristics of a matrix organisation structure when used by an organisation to deliver change

A

Management - In a matrix organisation
Resources – In a matrix organisation
Authority – In a matrix organisation

PMQ Exam 2022 (2 decks)

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