PMQ headings Flashcards by Nadine Cooper

Explain two stages in the risk management process

Identify – 2nd
Analyse – 3rd

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Explain 3 key benefits of risk management for projects

Better and more accurate plans
Enables greater risk taking
Helps develop team ability to assess risks

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Describe 2 benefits of having an embedded project management office

Project management office can be embedded, central or hub & spoke
Experts

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Explain three differences between the following types of organisational structure functional matrix

Flow of authority/responsibility
Complexity
Resource allocation

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Explain 3 elements of a procurement strategy and why they are important

Make or buy
Supplier reimbursement
Supplier selection process
methods

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Explain 3 steps in a supplier selection process

Research
Tender
Manage

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In an iterative life cycle, explain 2 components of the project management plan that need to be taken into account when arriving at the deployment baseline

Minimum viable product (MVP)
Time available

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Explain three different methods of estimation in projects choose three from the following parametric analogous, analytical, Delphi

Analogous
Delphi
Analytical

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State four sources of conflict within a project

Concept
Definition
Deployment
Transition

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Explain three benefits of a communication plan to a project

Increases stakeholder engagement
Systematic not ad-hoc
Right information is provided

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Explain three reasons why projects are structured in phases in a linear project life cycle

Facilitates management control - governance
Allows focus on the work which is current
Helps resource allocation

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Explain three differences between linear and iterative life cycles

Scope
Customer interaction
Change

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Describe two elements that need to be considered when allocating resources to project schedule following a linear life cycle

How much does resource cost
When are resources needed

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Explain three key differences between resource smoothing and resource levelling

Resource
Time
Critical path

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Explain three key differences between projects and business as usual

Risk
Time
Team size/make up

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Provide one explanation for how project professionals can assess a projects context against each of the following: pestle or swot vuka

P is for Political
SWOT - T = Threats.
V = Volatility

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Describe two characteristics of an effective team

Clear, common goals
Clear roles and responsibilities

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Explain three reasons why it might be necessary to change leadership styles to ensure effective management during a project

To gain competence
Change in strategy
Development of team

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Select two phases of the project life cycle and explain how the roles of the project manager and the project sponsor differ during those two phases

Concept
Deployment

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Select three of the project roles below and describe their responsibilities throughout the project users project team members project steering group product owner

Steering group;
Team members
Product owner

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Explain two steps in a configuration management process that helps to manage the scope of a project

Identification
Control

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Explain three steps in requirements management process that helped to establish the scope of a project

Gather
Analyse
Justify

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Explain how understanding batna and zopa can help plan and conduct negotiations

ZOPA
BATNA

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explain three ways in which conflicts can be addressed

Compete
Collaborate
Accommodate

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Outlined four ways in which outputs of knowledge management informs decision-making

Better estimates Risk identification Information at gate reviews Manage risk more effectively

Explain three reasons why a project may close early

Business environment changes Business justification Change in strategic direction

Explain two purposes of quality planning for a project

Ensure outputs are fit for purpose Ensure processes are fit for purpose

Explain three key differences between quality control and quality assurance when managing a project

What’s being checked Who does it When it happens-

Outline for reasons why programme would be used to deliver strategic change as opposed to using a project

Complexity More effective Resource management When there is Greater levels of uncertainty Scope not fully defined

Explain three ways in which failure to comply with laws and regulations can impact on project delivery

Miss sustainability targets Working conditions GDPR/data protection

Explain how the following two investment appraisal techniques can be used to assess the validity of a project internal rate of return net present value

Net present value Internal rate of return

Explain the following three steps in information management process collection storage dissemination

Collection Storage Dissemination

Describe 2 ways in which a project management office can assist a project manager to successfully deliver a project

Additional resource Reports and admin

Explain 3 differences between temporary and permanent organisations

stable teams Targets Resources

Describe 2 activities that would occur in the extended project lifecycle that would not occur in the project lifecycle

Adoption Benefits realisation

Explain 3 benefits of conducting reviews through the life cycle of a project

Audits Assess key criteria Decision gates

Explain 2 purposes of carrying out a SWOT analysis

S = Strengths T = Threats

Describe 3 situations when the use of portfolio management may be appropriate

Investment Legislation New market

State 4 factors that can negatively affect communication

Technical terms Time zones Physical environment Organisational culture

Explain 3 ways in which good stakeholder analysis can assist in the production of an effective comms plan

Stakeholders are identified Comms is commensurate with position Investment (time) in stakeholders

State four that can impact leadership of a virtual team

Social interaction Motivation Distractions at home Technology

Explain three stages of a team development model

Forming Storming Mourning

Explain two stages in configuration management would help achieve controlled change

Identification Control

): Explain 3 stages in a typical change control process

Request Recommendation Implement

Describe two ways in which resources are categorised and allocated to a project

Equipment People

Explain three key differences the critical path and the critical chain method

Contingency When activities start Time on activities

Explain 2 components of a robust business case

Scope Recommendation

Describe 3 stages in a benefits management process

Identification Planning Tracking

Explain 2 methods of supplier re-imbursement. Choose from Fixed price Cost plus fee Per unit quantity

Fixed price Cost plus fee

Explain 3 elements of a procurement strategy and why they are important

Make or buy Supplier reimbursement methods Supplier selection process

Explain 2 key aspects of issue management

Identification/analysis Escalation

Describe 2 ways in which a leader can motivate their team

Responsibility Praise/recognition

Explain 3 benefits of effective teamwork

Support each other Increased productivity Innovation and problem solving

Explain 2 differences between a linear life cycle and an iterative life cycle.

Scope Customer interaction

Describe 3 types of review that are carried out during a project and their purpose

Gate review Stage review Post project review

Explain 2 ways in which risk can be identified

Prompt lists Brainstorming

Explain 3 responses to risk

Reduce Transfer Acceptance

Describe 3 types of contractual relationship that an organisation may choose to procure good or services for the project

Parallel contracts One comprehensive contract Sequential contracts

Describe 2 types of information that could be reported on for successful project outcomes.

Cost Performance Schedule Performance

Select 2 phases of the project life cycle and describe a specific activity the PM would perform in that stage.

Definition Transition

Explain 3 ways a project would be influenced by the implementation of governance

Uses of defined processes and procedures Effective quality management Defined roles

Explain two reasons why projects are structured in phases in a linear project life cycle.

Facilitates management control Allows focus on the work which is current

Select two phases of the project life cycle and explain how the roles of the project manager and project sponsor differ during those two phases.

Concept Deployment

Explain two factors involved in a quality plan

Timings Resource

Explain 2 components of a robust business case

Scope Recommendation

Explain two reasons why estimation should be revised through the project

Estimating funnel Incorporate lessons learnt

Explain three stages through the project lifecycle and how a business case is used.

Concept Definition Deployment

Explain 3 stages in a conflict resolution model.

Compete Collaborate Accommodate

Explain 2 ways in which VUCA analysis could be used to assess a project context

Volatility Complexity

Describe 3 sections of a typical Project management plan

What How When

Describe 3 ways in which you can create and maintain a schedule

Gantt chart Critical path Work breakdown structure (WBS)

Explain 3 characteristics of a matrix organisation structure when used by an organisation to deliver change

Management - In a matrix organisation Resources – In a matrix organisation Authority – In a matrix organisation