PMQ headings Flashcards
Explain two stages in the risk management process
Identify – 2nd
Analyse – 3rd
Explain 3 key benefits of risk management for projects
Better and more accurate plans
Enables greater risk taking
Helps develop team ability to assess risks
Describe 2 benefits of having an embedded project management office
Project management office can be embedded, central or hub & spoke
Experts
Explain three differences between the following types of organisational structure functional matrix
Flow of authority/responsibility
Complexity
Resource allocation
Explain 3 elements of a procurement strategy and why they are important
Make or buy
Supplier reimbursement
Supplier selection process
methods
Explain 3 steps in a supplier selection process
Research
Tender
Manage
In an iterative life cycle, explain 2 components of the project management plan that need to be taken into account when arriving at the deployment baseline
Minimum viable product (MVP)
Time available
Explain three different methods of estimation in projects choose three from the following parametric analogous, analytical, Delphi
Analogous
Delphi
Analytical
State four sources of conflict within a project
Concept
Definition
Deployment
Transition
Explain three benefits of a communication plan to a project
Increases stakeholder engagement
Systematic not ad-hoc
Right information is provided
Explain three reasons why projects are structured in phases in a linear project life cycle
Facilitates management control - governance
Allows focus on the work which is current
Helps resource allocation
Explain three differences between linear and iterative life cycles
Scope
Customer interaction
Change
Describe two elements that need to be considered when allocating resources to project schedule following a linear life cycle
How much does resource cost
When are resources needed
Explain three key differences between resource smoothing and resource levelling
Resource
Time
Critical path
Explain three key differences between projects and business as usual
Risk
Time
Team size/make up
Provide one explanation for how project professionals can assess a projects context against each of the following: pestle or swot vuka
P is for Political
SWOT - T = Threats.
V = Volatility
Describe two characteristics of an effective team
Clear, common goals
Clear roles and responsibilities
Explain three reasons why it might be necessary to change leadership styles to ensure effective management during a project
To gain competence
Change in strategy
Development of team
Select two phases of the project life cycle and explain how the roles of the project manager and the project sponsor differ during those two phases
Concept
Deployment
Select three of the project roles below and describe their responsibilities throughout the project users project team members project steering group product owner
Steering group;
Team members
Product owner
Explain two steps in a configuration management process that helps to manage the scope of a project
Identification
Control
Explain three steps in requirements management process that helped to establish the scope of a project
Gather
Analyse
Justify
Explain how understanding batna and zopa can help plan and conduct negotiations
ZOPA
BATNA
explain three ways in which conflicts can be addressed
Compete
Collaborate
Accommodate
Outlined four ways in which outputs of knowledge management informs decision-making
Better estimates
Risk identification
Information at gate reviews
Manage risk more effectively
Explain three reasons why a project may close early
Business environment changes
Business justification
Change in strategic direction
Explain two purposes of quality planning for a project
Ensure outputs are fit for purpose
Ensure processes are fit for purpose
Explain three key differences between quality control and quality assurance when managing a project
What’s being checked
Who does it
When it happens-
Outline for reasons why programme would be used to deliver strategic change as opposed to using a project
Complexity
More effective Resource management
When there is Greater levels of uncertainty
Scope not fully defined
Explain three ways in which failure to comply with laws and regulations can impact on project delivery
Miss sustainability targets
Working conditions
GDPR/data protection
Explain how the following two investment appraisal techniques can be used to assess the validity of a project internal rate of return net present value
Net present value
Internal rate of return
Explain the following three steps in information management process collection storage dissemination
Collection
Storage
Dissemination
Describe 2 ways in which a project management office can assist a project manager to successfully deliver a project
Additional resource
Reports and admin
Explain 3 differences between temporary and permanent organisations
stable teams
Targets
Resources
Describe 2 activities that would occur in the extended project lifecycle that would not occur in the project lifecycle
Adoption
Benefits realisation
Explain 3 benefits of conducting reviews through the life cycle of a project
Audits
Assess key criteria
Decision gates
Explain 2 purposes of carrying out a SWOT analysis
S = Strengths
T = Threats
Describe 3 situations when the use of portfolio management may be appropriate
Investment
Legislation
New market
State 4 factors that can negatively affect communication
Technical terms
Time zones
Physical environment
Organisational culture
Explain 3 ways in which good stakeholder analysis can assist in the production of an effective comms plan
Stakeholders are identified
Comms is commensurate with position
Investment (time) in stakeholders
State four that can impact leadership of a virtual team
Social interaction
Motivation
Distractions at home
Technology
Explain three stages of a team development model
Forming
Storming
Mourning
Explain two stages in configuration management would help achieve controlled change
Identification
Control
): Explain 3 stages in a typical change control process
Request
Recommendation
Implement
Describe two ways in which resources are categorised and allocated to a project
Equipment
People
Explain three key differences the critical path and the critical chain method
Contingency
When activities start
Time on activities
Explain 2 components of a robust business case
Scope
Recommendation
Describe 3 stages in a benefits management process
Identification
Planning
Tracking
Explain 2 methods of supplier re-imbursement. Choose from
Fixed price Cost plus fee
Per unit quantity
Fixed price
Cost plus fee
Explain 3 elements of a procurement strategy and why they are important
Make or buy
Supplier reimbursement methods
Supplier selection process
Explain 2 key aspects of issue management
Identification/analysis
Escalation
Describe 2 ways in which a leader can motivate their team
Responsibility
Praise/recognition
Explain 3 benefits of effective teamwork
Support each other
Increased productivity
Innovation and problem solving
Explain 2 differences between a linear life cycle and an iterative life cycle.
Scope
Customer interaction
Describe 3 types of review that are carried out during a project and their purpose
Gate review
Stage review
Post project review
Explain 2 ways in which risk can be identified
Prompt lists
Brainstorming
Explain 3 responses to risk
Reduce
Transfer
Acceptance
Describe 3 types of contractual relationship that an organisation may choose to procure good or services for the project
Parallel contracts
One comprehensive contract
Sequential contracts
Describe 2 types of information that could be reported on for successful project outcomes.
Cost Performance
Schedule Performance
Select 2 phases of the project life cycle and describe a specific activity the PM would perform in that stage.
Definition
Transition
Explain 3 ways a project would be influenced by the implementation of governance
Uses of defined processes and procedures
Effective quality management
Defined roles
Explain two reasons why projects are structured in phases in a linear project life cycle.
Facilitates management control
Allows focus on the work which is current
Select two phases of the project life cycle and explain how the roles of the project manager and project sponsor differ during those two phases.
Concept
Deployment
Explain two factors involved in a quality plan
Timings
Resource
Explain 2 components of a robust business case
Scope
Recommendation
Explain two reasons why estimation should be revised through the project
Estimating funnel
Incorporate lessons learnt
Explain three stages through the project lifecycle and how a business case is used.
Concept
Definition
Deployment
Explain 3 stages in a conflict resolution model.
Compete
Collaborate
Accommodate
Explain 2 ways in which VUCA analysis could be used to assess a project context
Volatility
Complexity
Describe 3 sections of a typical Project management plan
What
How
When
Describe 3 ways in which you can create and maintain a schedule
Gantt chart
Critical path
Work breakdown structure (WBS)
Explain 3 characteristics of a matrix organisation structure when used by an organisation to deliver change
Management - In a matrix organisation
Resources – In a matrix organisation
Authority – In a matrix organisation
