PMP Module 1 Flashcards
The acceptance of project management as a profession indicates that…
…the application of knowledge, processes,skills, tools, and techniques can have a significant impact on project success
The PMBOK® Guide identifies that subset of the project management body of knowledge that is …
…generally recognized as good practice
Generally recognized means…
…the knowledge and practices described are applicable to most projects most of the time, andthere is consensus about their value and usefulness
Good practice means…
…there is general agreement that the application of the knowledge, skills, tools, and techniques can enhance the chances of success over many projects.
The PMBOK® Guide also provides and promotes a common
vocabulary
What is a Project?
A project is a temporary endeavor undertaken to create a unique product, service, or result
The outcome of the project may be t_______ or i________
tangible or intangible
Projects are undertaken at all o___________ levels
organizational
A project can involve a single or multiple i____, o____ u____, from multiple o______.
- individual(s)* organizational unit(s)* from multiple organizations
A project can create
- product - component of another item, enhancement to existing, or end item* service - capability to perform service, improvement to existing* result - document, an organizational asset (e.g. research result)
A portfolio refers to a collection of projects, programs, subportfolios, and operations managed together to achieve…
…strategic objectives
Programs are grouped within a portfolio and are comprised of subprograms, projects, or other work that are managed in a c________ fashion, in support of p________.
- coordinated* portfolio
Although the projects or programs within the portfolio may not be interdependent or directly related, they are linked to the o______s_____ plan by means of the o______p_______
- organization’s strategic plan* organization’s portfolio
Project management is…
application of knowledge, skills, tools, and techniques to meet project requirements.
Project management is accomplished through the appropriate a_______ and i______ of the 47 l___ g____ pm p_________, which are categorized into f____ p____ g______
- application* integration* logically grouped project management processes* five Process Groups
Five Process Groups are
- Initiating
- Planing
- Executing
- Monitoring and Controlling
- Closing
Managing a project typically involves:
- Identifying r_________
- Addressing n___, c__, and e___ of the s______
- Establishing an e____ c_____ among s_______
- Managing stakeholders toward m_____ project r_______
- Balancing the c_____ project c_________
- Identifying requirements
- Addressing needs, concerns, and expectation of the stakeholders
- Establishing efective communication among stakeholders
- Managing stakeholders toward meeting project requirements
- Balancing the competing project constraints
Competing Project Constraints are:
- Scope
- Budget
- Schedule
- Quality
- Risk
- Resources
Due to the potential for change, the development of the project management plan is an i______ a______ and is p_____ e_____ throughout the project’s l_______ c________
- iterative activity
- progressively elaborated
- life cycle
Progressive Elaboration involves…
continuously improving and detailing a plan as more detailed and specific information and more accurate estimates become available
OPM - Organizational Project Management is a s_____ e____ framework utilizing p___, p___, and p____ management, as well as o____ e____ p____ to consistently and predictably deliver o_____ s______ producing better p_____, better r______, and sustainable c__________ advantage.
- strategy execution
- project, program, and portfolio
- organizational enabling practices
- organizational strategy
- performance, results,
- competitive
Portfolio, program, and project management are aligned with or driven by….
…organizational strategies
Project management develops and implements p______ to achieve a specific s_____ that is driven by the o______ of the program or portfolio, it is subjected to o____ s_____.
- plans
- scope
- objectives
- organizational strategies
Organizational enablers are s_____, c____, t____, h__r__ practices that support s_____ goals.
- structural
- cultural
- technological
- HR practices
- strategic goals
A program is a group of r_____ projects, subprograms, and program a______ managed in a c______ w___ to obtain benefits not available f__ m________ t__ i_________.
- related
- activities
- coordinated way
- from managing them individually
Program management is the application of _________ to a program in order to meet the program r______ and obtain benefits and control not available by managing p____ i_______.
- knowledge, skills, tools, and techniques
- requirements
- projects individually
Projects within program are related through the common o_____ or collective c______
- outcome
* capability
Program management focuses on:- resolving r_______ constraints- aligning o/s_______ direction- resolving i_____ and c___ management
- resolving resource constraints
- aligning organizational/strategic direction
- resolving issues and change management
A portfolio refers to projects, programs, subportfolios, and operations managed as a group to a____ s______ objectives.
- achieve strategic
Portfolio management refers to the c_______ management of one or more p______ to achieve s____ o_____.
- centralized
- portfolios
- strategic objectives
Projects are often utilized as a means of directly or indirectly achieving o______ within an organization’s s____ p_____.
- objectives
* strategic plan
Projects are typically authorized as a result of one or more of the following strategic considerations:
- market demand
- strategic opportunity/business need
- social need
- environmental consideration
- customer request
- technological advance
- legal requirement
PMO - a Program Management Office is a m______ s_______ that standardizes the project-related g__________ processes and facilitates the sharing of r______, m_______, t___, and t_________.
- management structure
- governance
- resources
- methodologies
- tools
- techniques
PMO can be
- supportive
- controlling
- directive
Supportive PMO
consultant
Controlling PMO
compliance
Directive PMO
direct control
Primary function of PMO is to
support project managers to deliver successful projects
PMO support managers by* managing s______ r_____* Identifying and developing PM m______, b__ p_____, and s______* coaching, m_____, t_____* monitoring _______ with PM standards, policies, procedures, and templates by means of p____ a_____* developing and managing project p_____, p____, templates, and other s______ d______ (opa)* coordinating _____ across projects
- shared resources
- methodology, best practices, and standards
- coaching, mentoring, training, and oversight
- monitoring compliance…by means of project audits
- policies, procedures, templates, and other shared documentation (organizational process assets)
- communication
The PM focuses on the specified project objectives
while
PMO manages m_____ p_____ s_____ c______
PMO manages major project scope changes (which my be seen as potential opportunities to better achieve business objectives)
The PM controls the assigned project resources
while
PMO o______ the use of s_____ org___ r_____ across all the p______.
PMO optmizes the use of shared organizational resources across all projects
The PM manages the constraints of the individual projects
while
PMO manages the m_____, s_____, o__ r___/o____, m____, and i________ among projects
PMO manages the methodologies, standards, overall risks/opportunities, metrics, and interdependencies among projects at the enterprise level
PMO manages major project scope changes (which my be seen as potential opportunities to better achieve business objectives)
while
PM focuses on the s____ p_____ o______
PM focuses on specified projects objectives
PMO optmizes the use of shared organizational resources across all projects
while
The PM controls the a_____ p_______ r_______
The PM controls the assigned project resources
PMO manages the methodologies, standards, overall risks/opportunities, metrics, and interdependencies among projects at the enterprise level
while
PM manages the c_______ of the i________ p_______
The PM manages the constraints of the individual projects
Operations management is responsible for overseeing, directing, and controlling b______ o______
business operations
Operations are ongoing endeavors that produce r______ o_______
repetitive outputs
Operational stakeholders should be e_______ and their n_____ identified as a part of stakeholder r_______, and their i______( p____ or n_____) should be addressed as a part of the r______ m_____ plan.
…engaged and their needs identified as a part of stakeholder register, and their influence (pos or neg) should be addressed as a part of the risk management plan.
Projects (and progams) are undertaken to achieve s______ b_____ o_____, for which many organizations now adopt formal organizational g______ p_____ and p______.
- strategic business outcomes
* governance processes and procedures
Organizational strategy should provide g______ and d______ to project management.
- guidance and direction
Business value is defined as the e______ v_____ of the b_______; the total sum of all t_____ and i_____ elements.
- entire value of the business
* all tangible and intangible elements
The project manager is the person assigned by the performing organization to l___ the t_____ that is responsible for a_______ the p______ o______
- to lead the team
* responsible for achieving the project objectives
The project manager becomes the link between the s_________ and the t______
- link between the strategy and the team
The project manager possesses following competencies:
- K_________
- P_________
- P_________
- Knowledge - what PM knows about project management
- Performance - capability to accomplish while applying her/his pm knowledge
- Personal - how PM is behaving while performing
PROJECT - temporary: indicates that a project has
a definite beginning and end;
The PROJECT end is reached when
- objectives have been achieved
- terminated because objectives will not or cannot be met
- client (stakeholder) decides to terminate the project
It is recognized that:
- without proper i__________(covers interaction of all the other knowledge areas; this makes everything else work in a coordinated manner)
- without good s_________ management and engagement
- without understanding project management r____
- and without applying q_______ methods to not only your deliverables, but also your project processesa real project success will be difficult
- integration
- stakeholder
- risk
- quality
Key project management activities are:
- Identify r________
- Manage s________
- Balancing c_______ c_________ - s, s, b, r, q, r
- Identify requirements
- Manage stakeholders
- Extensive communications
- Balancing competing project constraints - scope, schedule, budget, risk, quality, resources
10 Project Management Knowledge Areas are: - I_______
- S______
- H______
- C______
- S______
- R______
- Q______
- T______
- C______
- P______
- Integration
- Stakeholder
- Human Resources
- Communications
- Scope
- Risk
- Quality
- Time
- Cost
- Procurement
