PMP 1 : Project Management Frameworks Part1

Question 1

What is a project?

Answer 1

A time-bounded endeavor undertaken to create a unique product, service, or result.

Question 2

What is the difference between a project and an operation?

Answer 2

A project is temporary and unique, while an operation is routine, repeated, and not time-bounded.

Question 3

What is a program?

Answer 3

A group of related projects managed together to obtain benefits and control not available from managing them individually.

Question 4

What is a portfolio?

Answer 4

A collection of projects, programs, sub-portfolios, and operations managed as a group to achieve strategic benefits.

Question 5

How does scope differ between projects programs and portfolios?

Answer 5

Projects: Limited to specific deliverables; Programs: Combines multiple project scopes; Portfolios: Organization-wide scope that changes with strategic goals

Question 6

How is success measured at each level?

Answer 6

Projects: On-time, within budget, quality standards, customer satisfaction; Programs: Benefit delivery, program efficiency and effectiveness; Portfolios: Strategic alignment, investment performance, overall value

Question 7

What are the four main project management process phases?

Answer 7

1. Initiating 2. Planning 3. Executing 4. Closing

Question 8

Which process group requires the highest effort early in the project?

Answer 8

The Planning Process Group shows the highest peak early in the project.

Question 9

How does monitoring and controlling effort distribute across the project?

Answer 9

It maintains a consistent level of effort throughout most of the project duration.

Question 10

How does stakeholder influence change throughout the project lifecycle?

Answer 10

Stakeholder influence starts HIGH and decreases to LOW as the project progresses.

Question 11

How do costs of changes evolve throughout the project lifecycle?

Answer 11

The cost of changes starts LOW and increases to HIGH as the project progresses.

Question 12

What are the four core phases of a project lifecycle?

Answer 12

1. Start 2. Design 3. Construct 4. Close

Question 13

What is the central component of project management knowledge areas?

Answer 13

Project Integration Management

Question 14

What are the nine surrounding knowledge areas?

Answer 14

1. Scope Management 2. Schedule Management 3. Cost Management 4. Quality Management 5. Resource Management 6. Communications Management 7. Procurement Management 8. Stakeholder Management 9. Risk Management

Question 15

What does OPA stand for and what does it include?

Answer 15

Organizational Process Assets; Includes: Processes & Procedures (templates, policies), Knowledge Base (past projects, lessons learned)

Question 16

What does EEF stand for and what are its components?

Answer 16

Enterprise Environmental Factors; Includes: Internal: Company culture, structure, resources; External: Regulations, market conditions, industry standards

Question 17

What are the three main types of organizational structures?

Answer 17

1. Functional (Centralized) 2. Project-Oriented 3. Matrix

Question 18

What are the characteristics of a Functional Structure?

Answer 18

Work arranged by departments, Projects managed within single departments, Project manager has minimal authority, Resources managed through functional managers

Question 19

What are the three types of Matrix Organizations?

Answer 19

1. Weak Matrix: Similar to functional, project coordinator role 2. Balanced Matrix: Shared power between functional and project managers 3. Strong Matrix: Full-time project managers with high authority

Question 20

What are the three types of PMOs and their control levels?

Answer 20

1. Supportive PMO: Low control, provides templates and guidance 2. Controlling PMO: Medium control, ensures policy compliance 3. Directive PMO: High control, directly manages complex projects

Question 21

What are the key responsibilities of a PMO?

Answer 21

Project governance guidance, Document templates, Lessons learned repository, Process compliance, Resource management, Project monitoring, Communication coordination, Project prioritization