PMO Flashcards
What is PMO (Project Management Office)
Management structure that standardizes the project-related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques.
List 3 types of PMO
- Supporting
- Controlling
- Directing
Supporting PMO
- Low control
- Supplies best practices, training, info, data & templates
- Acts as project repository
Controlling PMO
- Moderate Control
- Requires compliance to methodologies, frameworks or governance style.
- Leaves management withing those boundaries to project manager
Directing PMO
Assumes a high degree of direct control over each project’s management.
PMO Responsibilities
- Manage shared resources
- Curate best practices, standards, and methodologies
- Provide oversight, training, and coaching
- Ensure compliance with standards by project teams
- Manage policies, procedures, and Organizational Process Assets (OPAs)
- Coordinate and liaise between project teams
PM vs PMO
Focus
PM: Specified Objectives
PMO: Major Scope Changes
PM vs PMO
Control
PM: Assigned Resources
PMO: Dispensation & Optimization of Resources
PM vs PMO
Manage
PM: Project Constraints
PMO: Methodology, Standards, Risks & Interdependencies
Interrelation
Portfolio: Selects…
…programs and projects, prioritizes resources
OUT:
- Strategies and priorities
- Progressive elaboration
- Governance
- Disposition on requested changes
- Impacts from changes in other portfolios, programs, or projects
IN:
- Performance reports
- Change requests with impact on other portfolios, programs, or projects
Interrelation
Program: Keeps projects…
…humming, controls interdependencies
Interrelation
Project: Implements…
…plans to achieve specific scope driven by program and portfolio-level goals
Project-Based Organizations
- Break down hierarchies and bureaucracy inside organizaions
- Success measured by end results, not position or politics
- May exist within organizations of varying structures (matrix, projectized, functional, or others)
- Ideal for project success
