PMI Lexicon Flashcards
Acceptance Criteria
A set of conditions that are met before deliverables are accepted. See also deliverable and requirement.
Activity
A distinct, scheduled portion of work performed during the course of a project.
Activity Code
An alphanumeric value assigned to each activity that enables classifying, sorting, and filtering. See also activity identifier and activity label.
Activity Identifier
A unique alphanumeric value assigned to an activity and used to differentiate that activity from other activities. See also activity code and activity label.
Activity Label
A phrase that names and describes an activity. See also activity code and activity identifier.
Actual Cost (AC)
The realized cost incurred for the work performed on an activity during a specific time period. See also budget at completion (BAC), earned value (EV), estimate at completion (EAC), estimate to complete (ETC), and planned value (PV).
Analogous Estimating
A technique for estimating the duration or cost of an activity or a project using historical data from a similar activity or project. See also bottom‐up estimating, parametric estimating, program evaluation and review technique (PERT), and three‐point estimating.
Apportioned Effort
An activity where effort is allotted proportionately across certain discrete efforts and
not divisible into discrete efforts. [Note: Apportioned effort is one of three earned value management
(EVM) types of activities used to measure work performance]. See also discrete effort and level of effort.
Assumption
A factor in the planning process considered to be true, real, or certain, without proof or demonstration.
Backward Pass
A critical path method technique for calculating the late start and late finish dates by working backward through the schedule model from the project end date. See also forward pass.
Baseline
The approved version of a work product that can be changed using formal change control procedures and is used as the basis for comparison to actual results. See also cost baseline, performance measurement baseline, schedule baseline, and scope baseline.
Bottom‐Up Estimating
A method of estimating project duration or cost by aggregating the estimates of the lower‐level components of the work breakdown structure (WBS). See also analogous estimating, parametric estimating, program evaluation and review technique (PERT), and three‐point estimating.
Budget at Completion (BAC)
The sum of all budgets established for the work to be performed. See also actual cost (AC), earned value (EV), estimate at completion (EAC), estimate to complete (ETC), and planned value (PV).
Change Control
A process whereby modifications to documents, deliverables, or baselines associated with the project are identified, documented, approved, or rejected. See also change control board and change control system.
Change Control Board (CCB)
A formally chartered group responsible for reviewing, evaluating, approving, delaying, or rejecting changes to the project, and for recording and communicating such decisions. See also change control and change control system.
Change Control System
A set of procedures that describes how modifications to the project deliverables and documentation are managed and controlled. See also change control and change control board.
Change Request
A formal proposal to modify a document, deliverable, or baseline.
Code of Accounts
A numbering system used to uniquely identify each component of the work breakdown structure.
Communications Management Plan
A component of the project, program, or portfolio management plan that describes how, when, and by whom information will be administered and disseminated. See also project management plan.
Configuration Management System
A collection of procedures used to track project artifacts and monitor and control changes to these artifacts.
Constraint
A factor that limits the options for managing a project, program, portfolio, or process.
Contingency Plan
A document describing actions that the project team can take if predetermined trigger conditions occur.
Contingency Reserve
Time or money allocated in the schedule or cost baseline for known risks with active response strategies. See also management reserve and project budget.
Control Account
A management control point where scope, budget, actual cost, and schedule are integrated and compared to earned value for performance measurement.
Corrective Action
An intentional activity that realigns the performance of the project work with the project management plan. See also preventive action.
Cost Baseline
The approved version of work package cost estimates and contingency reserve that can be changed using formal change control procedures and is used as the basis for comparison to actual results. See also baseline, performance measurement baseline, schedule baseline, and scope baseline.
Cost Management Plan
A component of a project or program management plan that describes how costs will be planned, structured, and controlled. See also project management plan.
Cost Performance Index (CPI)
A measure of the cost efficiency of budgeted resources expressed as the ratio of earned value to actual cost. See also schedule performance index (SPI).
Cost Variance (CV)
The amount of budget deficit or surplus at a given point in time, expressed as the difference between the earned value and the actual cost. See also schedule variance (SV).
Crashing
A schedule compression technique used to shorten the schedule duration for the least incremental cost by adding resources. See also fast tracking and schedule compression.
Critical Chain Method
A schedule method that allows the project team to place buffers on any project schedule path to account for limited resources and project uncertainties.
Critical Path
The sequence of activities that represents the longest path through a project, which determines the shortest possible duration. See also critical path activity and critical path method.
Critical Path Activity
Any activity on the critical path in a project schedule. See also critical path and critical path method.
Critical Path Method (CPM)
A method used to estimate the minimum project duration and determine the amount of scheduling flexibility on the logical network paths within the schedule model. See also critical path and critical path activity.
Data Date
A point in time when the status of the project is recorded.
Decision Tree Analysis
A diagramming and calculation technique for evaluating the implications of a chain of multiple options in the presence of uncertainty.
Decomposition
A technique used for dividing and subdividing the project scope and project deliverables into smaller, more manageable parts.
Defect Repair
An intentional activity to modify a nonconforming product or product component.
Deliverable
Any unique and verifiable product, result, or capability to perform a service that is produced to complete a process, phase, or project.
Discrete Effort
An activity that can be planned and measured and that yields a specific output. [Note: Discrete effort is one of three earned value management (EVM) types of activities used to measure work performance.] See also apportioned effort and level of effort.
Duration
The total number of work periods required to complete an activity or work breakdown structure component, expressed in hours, days, or weeks. See also effort.
Early Finish Date
In the critical path method, the earliest possible point in time when the uncompleted portions of a schedule activity can finish based on the schedule network logic, the data date, and any schedule constraints. See also early start date, late start date, late finish date, and schedule network
analysis.
Early Start Date
In the critical path method, the earliest possible point in time when the uncompleted portions of a schedule activity can start based on the schedule network logic, the data date, and any schedule constraints. See also early finish date, late finish date, late start date, and schedule network
analysis.
Earned Value (EV)
The measure of work performed expressed in terms of the budget authorized for that work. See also actual cost (AC), budget at completion, estimate at completion (EAC), estimate to complete (ETC), and planned value (PV).
Earned Value Management (EVM)
A methodology that combines scope, schedule, and resource measurements to assess project performance and progress.
Effort
The number of labor units required to complete a schedule activity or work breakdown structure
component, often expressed in hours, days, or weeks. See also duration.
Enterprise Environmental Factors
Conditions, not under the immediate control of the team, that influence, constrain, or direct the project, program, or portfolio.
Estimate at Completion (EAC)
The expected total cost of completing all work expressed as the sum of the actual cost to date and the estimate to complete. See also actual cost (AC), budget at completion (BAC), earned value (EV), estimate to complete (ETC) and planned value (PV).
Estimate to Complete (ETC)
The expected cost to finish all the remaining project work. See also actual cost (AC), budget at completion (BAC), earned value (EV), estimate at completion (EAC), and planned value (PV).
Fast Tracking
A schedule compression technique in which activities or phases normally done in sequence are performed in parallel for at least a portion of their duration. See also crashing and schedule compression.
Finish‐to‐Finish (FF)
A logical relationship in which a successor activity cannot finish until a predecessor activity has finished. See also finish‐to‐start, start‐to‐finish, start‐to‐start, and logical relationship.
Finish‐to‐Start (FS)
A logical relationship in which a successor activity cannot start until a predecessor activity has finished. See also finish‐to‐finish, start‐to‐finish, start‐to‐start, and logical relationship.
Fixed Formula Method
A method of estimating earned value in which a specified percentage of the budget value of a work package is assigned to the start milestone and the remaining percentage is assigned when the work package is complete. See also weighted milestone method.
Forward Pass
A critical path method technique for calculating the early start and early finish dates by working forward through the schedule model from the project start date or a given point in time. See also backward pass.
Free Float
The amount of time that a schedule activity can be delayed without delaying the early start date of any successor or violating a schedule constraint. See also total float, critical path, near‐critical activity, and near‐critical path.
Functional Organization
An organizational structure in which staff is grouped by areas of specialization and the project manager has limited authority to assign work and apply resources. See also matrix organization and projectized organization.
Gantt Chart
A bar chart of schedule information where activities are listed on the vertical axis, dates are shown on the horizontal axis, and activity durations are shown as horizontal bars placed according to start and finish dates.
Lag
The amount of time whereby a successor activity will be delayed with respect to a predecessor activity. See also lead.
Late Finish Date (LF)
In the critical path method, the latest possible point in time when the uncompleted portions of a schedule activity can finish based on the schedule network logic, the project completion date, and any schedule constraints. See also early finish date, early start date, late start date, and schedule network analysis.
Late Start Date (LS)
In the critical path method, the latest possible point in time when the uncompleted portions of a schedule activity can start based on the schedule network logic, the project completion date, and any schedule constraints. See also early finish date, late finish date, early start date, and schedule network analysis.
Lead
The amount of time whereby a successor activity can be advanced with respect to a predecessor activity. See also lag.
Lessons Learned
The knowledge gained during a project which shows how project events were addressed or should be addressed in the future for the purpose of improving future performance.
Level of Effort (LOE)
An activity that does not produce definitive end products and is measured by the passage of time. [Note: Level of effort is one of three earned value management (EVM) types of activities used to measure work performance.] See also apportioned effort and discrete effort.
Logical Relationship
A dependency between two activities or between an activity and a milestone. See also finish‐to‐finish, finish‐to‐start, start‐to‐finish, and start‐to‐start.
Management Reserve
Time or money that management sets aside in addition to the schedule or cost baseline and releases for unforeseen work that is within the scope of the project. See also contingency reserve and project budget.
Matrix Organization
An organizational structure in which the project manager shares authority with the functional manager temporarily to assign work and apply resources. See also functional organization and
projectized organization.
Milestone
A significant point or event in a project, program, or portfolio.
Milestone Schedule
A type of schedule that presents milestones with planned dates.
Most Likely Duration
An estimate of the most probable activity duration that takes into account all of the known variables that could affect performance. See also optimistic duration, and pessimistic duration.
Near‐Critical Activity
An activity with a total float that is deemed to be low based on expert judgment. See also critical path, free float, near‐critical path, and total float.
Near‐Critical Path
A sequence of activities with low float which, if exhausted, becomes a critical path sequence for the project. See also critical path, free float, near‐critical activity, and total float.
Network Logic
All activity dependencies in a project schedule network diagram. See also early finish date, early start date, late finish date, late start date, and network path.
Network Path
A sequence of activities connected by logical relationships in a project schedule network diagram. See also early finish date, early start date, late finish date, late start date, and network logic.
Node
A point at which dependency lines connect on a schedule network diagram. See also precedence diagramming method (PDM) and project schedule network diagram.
Opportunity
A risk that would have a positive effect on one or more project objectives. See also issue, risk, and threat.
Optimistic Duration
An estimate of the shortest activity duration that takes into account all of the known variables that could affect performance. See also most likely duration and pessimistic duration.
Organizational Breakdown Structure (OBS)
A hierarchical representation of the project organization, which illustrates the relationship between project activities and the organizational units that will perform those activities. See also resource breakdown structure, risk breakdown structure, and work breakdown
structure (WBS).
Organizational Enabler
A structural, cultural, technological, or human‐resource practice that the performing organization can use to achieve strategic objectives. See also organizational project management.
Organizational Process Assets
Plans, processes, policies, procedures, and knowledge bases specific to and used by the performing organization.
Organizational Project Management
A framework in which portfolio, program, and project management are integrated with organizational enablers in order to achieve strategic objectives. See also organizational enabler.
Organizational Project Management Maturity
The level of an organization’s ability to deliver the desired strategic outcomes in a predictable, controllable, and reliable manner.
Parametric Estimating
An estimating technique in which an algorithm is used to calculate cost or duration based on historical data and project parameters. See also analogous estimating, bottom‐up estimating, program evaluation and review technique (PERT), and three‐point estimating.
Path Convergence
A relationship in which a schedule activity has more than one predecessor. See also path divergence, predecessor activity, and successor activity.
Path Divergence
A relationship in which a schedule activity has more than one successor. See also path convergence, predecessor activity, and successor activity.
Percent Complete
An estimate expressed as a percent of the amount of work that has been completed on an activity or a work breakdown structure component.
Performance Measurement Baseline
Integrated scope, schedule, and cost baselines used for comparison to manage, measure, and control project execution. See also baseline, cost baseline, schedule baseline, and scope baseline.
Performing Organization
An enterprise whose personnel are the most directly involved in doing the work of the project or program.
Pessimistic Duration
An estimate of the longest activity duration that takes into account all of the known variables that could affect performance. See also most likely duration, and optimistic duration.
Phase Gate
A review at the end of a phase in which a decision is made to continue to the next phase, to continue with modification, or to end a project or program. See also project phase.
Planned Value (PV)
The authorized budget assigned to scheduled work. See also actual cost (AC), budget at completion (BAC), earned value (EV), estimate at completion (EAC), and estimate to complete (ETC).
Portfolio
Projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives. See also program and project.
Portfolio Balancing
The process of optimizing the mix of portfolio components to further the strategic objectives of the organization.
Portfolio Charter
A document issued by a sponsor that authorizes and specifies the portfolio structure and links the portfolio to the organization’s strategic objectives. See also program charter and project
charter.
Portfolio Management
The centralized management of one or more portfolios to achieve strategic objectives. See also program management and project management.
Portfolio Management Plan
A document that specifies how a portfolio will be organized, monitored, and controlled. See also program management plan and project management plan.
Portfolio Manager
The person or group assigned by the performing organization to establish, balance, monitor, and control portfolio components in order to achieve strategic business objectives. See also program manager and project manager.
Precedence Diagramming Method (PDM)
A technique used for constructing a schedule model in which activities are represented by nodes and are graphically linked by one or more logical relationships to show the sequence in which the activities are to be performed. See also node and project schedule network
diagram.
Predecessor Activity
An activity that logically comes before a dependent activity in a schedule. See also successor activity and summary activity.
Preventive Action
An intentional activity that ensures the future performance of the project work is aligned with the project management plan. See also corrective action.
Probability and Impact Matrix
A grid for mapping the probability of occurrence of each risk and its impacton project objectives if that risk occurs. See also risk.
Procurement Management Plan
A component of the project or program management plan that describes how a team will acquire goods and services from outside of the performing organization. See also project management plan.
Product Life Cycle
The series of phases that represent the evolution of a product, from concept through delivery, growth, maturity, and to retirement. See also project life cycle.
Program
Related projects, subsidiary programs, and program activities managed in a coordinated manner
to obtain benefits not available from managing them individually. Includes operations.
Program Charter
A document issued by a sponsor that authorizes the program management team to use organizational resources to execute the program and links the program to the organization’s strategic objectives. See also portfolio charter and project charter.
Program Evaluation and Review Technique (PERT)
A technique used to estimate project duration
through a weighted average of optimistic, pessimistic, and most likely activity durations when there is
uncertainty with the individual activity estimates. See also analogous estimating, bottom‐up estimating,
parametric estimating, and three‐point estimating.
Program Management
The application of knowledge, skills, and principles to a program to achieve the program objectives and to obtain benefits and control not available by managing program components individually. See also portfolio management and project management
Program Management Office
A management structure that standardizes the program‐related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques. See also project management office
Program Management Plan
A document that integrates the program’s subsidiary plans and establishes the management controls and overall plan for integrating and managing the program’s individual components. See also portfolio management plan and project management plan.
Program Manager
The person authorized by the performing organization to lead the team or teams responsible for achieving program objectives. See also portfolio manager and project manager.
Progressive Elaboration
The iterative process of increasing the level of detail in a project management plan as greater amounts of information and more accurate estimates become available.
Project
A temporary endeavor undertaken to create a unique product, service, or result. See also portfolio and program.
Project Budget
The sum of work package cost estimates, contingency reserve, and management reserve. See also contingency reserve and management reserve.
Project Calendar
A calendar that identifies working days and shifts that are available for scheduled activities.
Project Charter
A document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to project activities. See also portfolio charter and program charter.
Projectized Organization
An organizational structure in which the project manager has full authority to assign work and apply resources. See also functional organization and matrix organization.
Project Life Cycle
The series of phases that a project passes through from its start to its completion. See also product life cycle.
Project Management
The application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. See also portfolio management and program management.
Project Management Office
A management structure that standardizes the project‐related governance processes and facilitates the sharing of resources, methodologies, tools, and techniques. See also program management office.