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PMP - Ch1 Intro to PMBOK5 > PMBOK 5 - CH3 - Project Management Processes > Flashcards

PMBOK 5 - CH3 - Project Management Processes Flashcards

0
Q

What is a process

A

A set of interrelated activities or actions to create a pre-specified product, service, or result.

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1
Q

What is project management?

A

The application of knowledge, skills, tools and techniques to project activities to meet the project requirements

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2
Q

What are the two things that are used in process

A

interrelated actions or activities

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3
Q

Actions or activities within process are used to create what

A

a pre-specified product, service, or result

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4
Q

product, service, and result are what within process

A

pre-specified

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5
Q

actions and activities are what within process

A

interrelated

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6
Q

What are the two project processes?

A

Project management process

Product-oriented process

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7
Q

Who performs the two project processes

A

project team with stakeholder interaction

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8
Q

Define the project management processes

A

Processes that ensure the effective flow of the project throughout its lifecycle

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9
Q

Define the product-oriented processes

A

Processes that specify and create the project’s product.

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10
Q

Product-oriented processes are typically defined by what

A

Project life cycle

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11
Q

product-oriented processes vary by what

A

Application area and phase of product life cycle

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12
Q

What are the project management processes (5)

A 
Initiating Process Group
Planning
Executing
Monitoring and Controlling
Closing
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13
Q

What is the initiating process group?

A

Processes performed to define a new project or a new phase of an existing project BY obtaining authorization to start the project or phase

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14
Q

In the initiating process group, by what is done to define a new project/phase?

A

By obtaining authorization to start new project/phase

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15
Q

What is the planning process group?

A

Processes required to establish the scope of the project, define and refine the objectives, develop the course of action required to attain the objectives

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16
Q

What is the process name for the following? establish scope of project, define/refine objectives, develop course of action required to attain the objectives

A

Planning process

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17
Q

What two things need to be done to the objectives within the planning process group?

A

define and refine

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18
Q

What is needed to attain the objectives within the planning process group?

A

develop the course of action required to attain the objectives

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19
Q

What is the executing process group?

A

Process performed to complete the work defined in the project management plan to satisfy the project requirements

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20
Q

The process to complete the work is defined in what

A

the project management plan

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21
Q

What needs to be satisfied within the executing process group

A

project specifications

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22
Q

What is the monitor/control process group

A

Process required to track, review, orchestrate progress and performance of the project; identify any areas in which changes to the plan are required and initiate the corresponding changes

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23
Q

Within the monitor/control group, what 3 activities are done to the progress and performance of the project?

A

track, review, orchestrate

24
Q

Within monitor/control process group, what happens when changes to the plan are identified?

A

initiate the corresponding changes

25
Q

To what within the monitor/control process group are tracked, reviewed, and orchestrated?

A

the progress and performance of the project

26
Q

What is the closing process group?

A

The processes performed to finalize all activities across all Process Groups to formally close the project or phase or contractual obligations

27
Q

What is done to all activities in the closing process group?

A

finalized to formally close the project/phase/contractual obligations

28
Q

Within the closing process group what 3 things could be formally closed

A

project
project phase
contractual obligations

29
Q

What is project information

A

data and info collected throughout the lifecycle of the project to be analyzed, transformed, and distributed in various formats to project team members and other stakeholders

30
Q

what is done to data and info collected throughout the project life cycle

A

analyzed, transformed, and distributed

31
Q

How is data distributed and to whom (2 parts)

A

in various formats, to project team members and other stakeholders

32
Q

Project info is classified in what 3 ways?

A

work performance data
work performance information
work performance reports

33
Q

what is work performance data

A

The raw observations and measurements identified during activities performed to carry out the project work. Ex: % of work physically completed, quality and tech performance measures, start/finish dates of schedule activities, number of change requests, # defects, actual costs, actual durations (left of proj execution)

34
Q

what is work performance information

A

Performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas. Ex: status of deliverables, implementation status for change requests, forecasted estimates to complete (by controlling processes)

35
Q

What are work performance reports?

A

physical or electronic representation of work performance info compiled in project documents, intended to generate decisions or raise issues, actions, or awareness (by overall project control)

36
Q

What is the intent of work performance reports?

A

generate decisions, raise issues, actions, or awareness.

37
Q

What are the knowledge areas?

A

complete set of concepts, terms, activities that make up a professional field, project management field, or area of specialization

38
Q

What are the 10 knowledge areas

A 
project integration mgmt
proj scope mgmt
proj time mgmt
proj cost mgmt
proj quality mgmt
proj hr mgmt
proj comm mgmt
proj risk mgmt
proj procurement mgmt
proj stakeholder mgmt
39
Q

What are the planning process group outputs?

A

project management plan

project docs

40
Q

What is progressive elaboration

A

progressive detailing of the proj mgmt plan

41
Q

What dictates that initial planning has ended

A

Procedures set by the organization

42
Q

Executing process involves what

A

Coordinating people and resources
managing stakeholder expectations
integrating/performing activities in project in accordance with project management plan

43
Q

During project execution what may happen

A

Results may require planning updates and rebaselining - change activity durations, changes in resource productivity / availability, unanticipated risks

44
Q

What may be required when variances affect project docs?

A

detailed analysis

development of appropriate pm responses

45
Q

what could be a result of detailed analysis

A

trigger change requests

which
modifies project plan
other project docs and possibly requires establishing new baselines

46
Q

what portion of the budget will be expended in what area

A

large portion

execution process group process

47
Q

What is a key benefit of monitor/controlling process group

A

project performance is measured and analyzed at regular intervals, appropriate events, or exception conditions to identify variances from the proj mgmt plan

48
Q

what does the monitor and controlling process involve

A
  1. Controlling changes and recommending corrective/preventative action in anticipation of possible problems
  2. Monitor ongoing project activities against PM plan and the project performance baseline
    - influence factors that could circumvent integrated change control or configuration management so only approved changes are implemented
49
Q

What does continuous monitoring process provide?

A

project team insight into health of project and identifies any areas requiring additional attention

50
Q

What two things does monitor/control process group do for multi-phase projects?

A

Continuous project phases in order to implement corrective or preventative actions to bring project into compliance with project management plan

51
Q

Within the monitor/control process group, what can a review result in?

A

recommended/approved updates to project mgmt plan, discussion abt adjustments and trade-offs between budget/schedule for ex:

52
Q

What is needed within monitor/control process group to reduce or control overhead

A

Management-by-exception procedures and other techniques

53
Q

Closing process group closes out projects and what else?

A

Premature closure of projects due to aborted, cancelled, critical situation

54
Q

What activities may occur during project close out

A
  • Obtain acceptance by customer or sponsor to formally close project/phase
  • Conduct post-project or phase-end review
  • Record impacts of tailoring to any process
  • Document lessons learned
  • Apply appropriate updates to org process assets
  • Archive all relevant info in PM IS (info sys)
  • Close out procurement activities
  • Perform team member assessments and release project resources
55
Q

In what process is project data collected

A

execution

56
Q

In what process is data analyzed, aggregated, transformed to become project info

A

Controlling processes

57
Q

What is a project boundary

A

A point in time at which start or completion of project/phase is authorized

PMP - Ch1 Intro to PMBOK5 (8 decks)

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