PMBOK 5 - CH3 - Project Management Processes Flashcards
What is a process
A set of interrelated activities or actions to create a pre-specified product, service, or result.
What is project management?
The application of knowledge, skills, tools and techniques to project activities to meet the project requirements
What are the two things that are used in process
interrelated actions or activities
Actions or activities within process are used to create what
a pre-specified product, service, or result
product, service, and result are what within process
pre-specified
actions and activities are what within process
interrelated
What are the two project processes?
Project management process
Product-oriented process
Who performs the two project processes
project team with stakeholder interaction
Define the project management processes
Processes that ensure the effective flow of the project throughout its lifecycle
Define the product-oriented processes
Processes that specify and create the project’s product.
Product-oriented processes are typically defined by what
Project life cycle
product-oriented processes vary by what
Application area and phase of product life cycle
What are the project management processes (5)
Initiating Process Group Planning Executing Monitoring and Controlling Closing
What is the initiating process group?
Processes performed to define a new project or a new phase of an existing project BY obtaining authorization to start the project or phase
In the initiating process group, by what is done to define a new project/phase?
By obtaining authorization to start new project/phase
What is the planning process group?
Processes required to establish the scope of the project, define and refine the objectives, develop the course of action required to attain the objectives
What is the process name for the following? establish scope of project, define/refine objectives, develop course of action required to attain the objectives
Planning process
What two things need to be done to the objectives within the planning process group?
define and refine
What is needed to attain the objectives within the planning process group?
develop the course of action required to attain the objectives
What is the executing process group?
Process performed to complete the work defined in the project management plan to satisfy the project requirements
The process to complete the work is defined in what
the project management plan
What needs to be satisfied within the executing process group
project specifications
What is the monitor/control process group
Process required to track, review, orchestrate progress and performance of the project; identify any areas in which changes to the plan are required and initiate the corresponding changes
Within the monitor/control group, what 3 activities are done to the progress and performance of the project?
track, review, orchestrate
Within monitor/control process group, what happens when changes to the plan are identified?
initiate the corresponding changes
To what within the monitor/control process group are tracked, reviewed, and orchestrated?
the progress and performance of the project
What is the closing process group?
The processes performed to finalize all activities across all Process Groups to formally close the project or phase or contractual obligations
What is done to all activities in the closing process group?
finalized to formally close the project/phase/contractual obligations
Within the closing process group what 3 things could be formally closed
project
project phase
contractual obligations
What is project information
data and info collected throughout the lifecycle of the project to be analyzed, transformed, and distributed in various formats to project team members and other stakeholders
what is done to data and info collected throughout the project life cycle
analyzed, transformed, and distributed
How is data distributed and to whom (2 parts)
in various formats, to project team members and other stakeholders
Project info is classified in what 3 ways?
work performance data
work performance information
work performance reports
what is work performance data
The raw observations and measurements identified during activities performed to carry out the project work. Ex: % of work physically completed, quality and tech performance measures, start/finish dates of schedule activities, number of change requests, # defects, actual costs, actual durations (left of proj execution)
what is work performance information
Performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas. Ex: status of deliverables, implementation status for change requests, forecasted estimates to complete (by controlling processes)
What are work performance reports?
physical or electronic representation of work performance info compiled in project documents, intended to generate decisions or raise issues, actions, or awareness (by overall project control)
What is the intent of work performance reports?
generate decisions, raise issues, actions, or awareness.
What are the knowledge areas?
complete set of concepts, terms, activities that make up a professional field, project management field, or area of specialization
What are the 10 knowledge areas
project integration mgmt proj scope mgmt proj time mgmt proj cost mgmt proj quality mgmt proj hr mgmt proj comm mgmt proj risk mgmt proj procurement mgmt proj stakeholder mgmt
What are the planning process group outputs?
project management plan
project docs
What is progressive elaboration
progressive detailing of the proj mgmt plan
What dictates that initial planning has ended
Procedures set by the organization
Executing process involves what
Coordinating people and resources
managing stakeholder expectations
integrating/performing activities in project in accordance with project management plan
During project execution what may happen
Results may require planning updates and rebaselining - change activity durations, changes in resource productivity / availability, unanticipated risks
What may be required when variances affect project docs?
detailed analysis
development of appropriate pm responses
what could be a result of detailed analysis
trigger change requests
which
modifies project plan
other project docs and possibly requires establishing new baselines
what portion of the budget will be expended in what area
large portion
execution process group process
What is a key benefit of monitor/controlling process group
project performance is measured and analyzed at regular intervals, appropriate events, or exception conditions to identify variances from the proj mgmt plan
what does the monitor and controlling process involve
- Controlling changes and recommending corrective/preventative action in anticipation of possible problems
- Monitor ongoing project activities against PM plan and the project performance baseline
- influence factors that could circumvent integrated change control or configuration management so only approved changes are implemented
What does continuous monitoring process provide?
project team insight into health of project and identifies any areas requiring additional attention
What two things does monitor/control process group do for multi-phase projects?
Continuous project phases in order to implement corrective or preventative actions to bring project into compliance with project management plan
Within the monitor/control process group, what can a review result in?
recommended/approved updates to project mgmt plan, discussion abt adjustments and trade-offs between budget/schedule for ex:
What is needed within monitor/control process group to reduce or control overhead
Management-by-exception procedures and other techniques
Closing process group closes out projects and what else?
Premature closure of projects due to aborted, cancelled, critical situation
What activities may occur during project close out
- Obtain acceptance by customer or sponsor to formally close project/phase
- Conduct post-project or phase-end review
- Record impacts of tailoring to any process
- Document lessons learned
- Apply appropriate updates to org process assets
- Archive all relevant info in PM IS (info sys)
- Close out procurement activities
- Perform team member assessments and release project resources
In what process is project data collected
execution
In what process is data analyzed, aggregated, transformed to become project info
Controlling processes
What is a project boundary
A point in time at which start or completion of project/phase is authorized
