PMBOK 5 - CH3 - Project Management Processes

Question 0

What is a process

Answer 0

A set of interrelated activities or actions to create a pre-specified product, service, or result.

Question 1

What is project management?

Answer 1

The application of knowledge, skills, tools and techniques to project activities to meet the project requirements

Question 2

What are the two things that are used in process

Answer 2

interrelated actions or activities

Question 3

Actions or activities within process are used to create what

Answer 3

a pre-specified product, service, or result

Question 4

product, service, and result are what within process

Answer 4

pre-specified

Question 5

actions and activities are what within process

Answer 5

interrelated

Question 6

What are the two project processes?

Answer 6

Project management process

Product-oriented process

Question 7

Who performs the two project processes

Answer 7

project team with stakeholder interaction

Question 8

Define the project management processes

Answer 8

Processes that ensure the effective flow of the project throughout its lifecycle

Question 9

Define the product-oriented processes

Answer 9

Processes that specify and create the project’s product.

Question 10

Product-oriented processes are typically defined by what

Answer 10

Project life cycle

Question 11

product-oriented processes vary by what

Answer 11

Application area and phase of product life cycle

Question 12

What are the project management processes (5)

Answer 12

Initiating Process Group
Planning
Executing
Monitoring and Controlling
Closing

Question 13

What is the initiating process group?

Answer 13

Processes performed to define a new project or a new phase of an existing project BY obtaining authorization to start the project or phase

Question 14

In the initiating process group, by what is done to define a new project/phase?

Answer 14

By obtaining authorization to start new project/phase

Question 15

What is the planning process group?

Answer 15

Processes required to establish the scope of the project, define and refine the objectives, develop the course of action required to attain the objectives

Question 16

What is the process name for the following? establish scope of project, define/refine objectives, develop course of action required to attain the objectives

Answer 16

Planning process

Question 17

What two things need to be done to the objectives within the planning process group?

Answer 17

define and refine

Question 18

What is needed to attain the objectives within the planning process group?

Answer 18

develop the course of action required to attain the objectives

Question 19

What is the executing process group?

Answer 19

Process performed to complete the work defined in the project management plan to satisfy the project requirements

Question 20

The process to complete the work is defined in what

Answer 20

the project management plan

Question 21

What needs to be satisfied within the executing process group

Answer 21

project specifications

Question 22

What is the monitor/control process group

Answer 22

Process required to track, review, orchestrate progress and performance of the project; identify any areas in which changes to the plan are required and initiate the corresponding changes

Question 23

Within the monitor/control group, what 3 activities are done to the progress and performance of the project?

Answer 23

track, review, orchestrate

Question 24

Within monitor/control process group, what happens when changes to the plan are identified?

Answer 24

initiate the corresponding changes

Question 25

To what within the monitor/control process group are tracked, reviewed, and orchestrated?

Answer 25

the progress and performance of the project

Question 26

What is the closing process group?

Answer 26

The processes performed to finalize all activities across all Process Groups to formally close the project or phase or contractual obligations

Question 27

What is done to all activities in the closing process group?

Answer 27

finalized to formally close the project/phase/contractual obligations

Question 28

Within the closing process group what 3 things could be formally closed

Answer 28

project project phase contractual obligations

Question 29

What is project information

Answer 29

data and info collected throughout the lifecycle of the project to be analyzed, transformed, and distributed in various formats to project team members and other stakeholders

Question 30

what is done to data and info collected throughout the project life cycle

Answer 30

analyzed, transformed, and distributed

Question 31

How is data distributed and to whom (2 parts)

Answer 31

in various formats, to project team members and other stakeholders

Question 32

Project info is classified in what 3 ways?

Answer 32

work performance data work performance information work performance reports

Question 33

what is work performance data

Answer 33

The raw observations and measurements identified during activities performed to carry out the project work. Ex: % of work physically completed, quality and tech performance measures, start/finish dates of schedule activities, number of change requests, # defects, actual costs, actual durations (left of proj execution)

Question 34

what is work performance information

Answer 34

Performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas. Ex: status of deliverables, implementation status for change requests, forecasted estimates to complete (by controlling processes)

Question 35

What are work performance reports?

Answer 35

physical or electronic representation of work performance info compiled in project documents, intended to generate decisions or raise issues, actions, or awareness (by overall project control)

Question 36

What is the intent of work performance reports?

Answer 36

generate decisions, raise issues, actions, or awareness.

Question 37

What are the knowledge areas?

Answer 37

complete set of concepts, terms, activities that make up a professional field, project management field, or area of specialization

Question 38

What are the 10 knowledge areas

Answer 38

``` project integration mgmt proj scope mgmt proj time mgmt proj cost mgmt proj quality mgmt proj hr mgmt proj comm mgmt proj risk mgmt proj procurement mgmt proj stakeholder mgmt ```

Question 39

What are the planning process group outputs?

Answer 39

project management plan | project docs

Question 40

What is progressive elaboration

Answer 40

progressive detailing of the proj mgmt plan

Question 41

What dictates that initial planning has ended

Answer 41

Procedures set by the organization

Question 42

Executing process involves what

Answer 42

Coordinating people and resources managing stakeholder expectations integrating/performing activities in project in accordance with project management plan

Question 43

During project execution what may happen

Answer 43

Results may require planning updates and rebaselining - change activity durations, changes in resource productivity / availability, unanticipated risks

Question 44

What may be required when variances affect project docs?

Answer 44

detailed analysis | development of appropriate pm responses

Question 45

what could be a result of detailed analysis

Answer 45

trigger change requests which modifies project plan other project docs and possibly requires establishing new baselines

Question 46

what portion of the budget will be expended in what area

Answer 46

large portion | execution process group process

Question 47

What is a key benefit of monitor/controlling process group

Answer 47

project performance is measured and analyzed at regular intervals, appropriate events, or exception conditions to identify variances from the proj mgmt plan

Question 48

what does the monitor and controlling process involve

Answer 48

1. Controlling changes and recommending corrective/preventative action in anticipation of possible problems 2. Monitor ongoing project activities against PM plan and the project performance baseline - influence factors that could circumvent integrated change control or configuration management so only approved changes are implemented

Question 49

What does continuous monitoring process provide?

Answer 49

project team insight into health of project and identifies any areas requiring additional attention

Question 50

What two things does monitor/control process group do for multi-phase projects?

Answer 50

Continuous project phases in order to implement corrective or preventative actions to bring project into compliance with project management plan

Question 51

Within the monitor/control process group, what can a review result in?

Answer 51

recommended/approved updates to project mgmt plan, discussion abt adjustments and trade-offs between budget/schedule for ex:

Question 52

What is needed within monitor/control process group to reduce or control overhead

Answer 52

Management-by-exception procedures and other techniques

Question 53

Closing process group closes out projects and what else?

Answer 53

Premature closure of projects due to aborted, cancelled, critical situation

Question 54

What activities may occur during project close out

Answer 54

- Obtain acceptance by customer or sponsor to formally close project/phase - Conduct post-project or phase-end review - Record impacts of tailoring to any process - Document lessons learned - Apply appropriate updates to org process assets - Archive all relevant info in PM IS (info sys) - Close out procurement activities - Perform team member assessments and release project resources

Question 55

In what process is project data collected

Answer 55

execution

Question 56

In what process is data analyzed, aggregated, transformed to become project info

Answer 56

Controlling processes

Question 57

What is a project boundary

Answer 57

A point in time at which start or completion of project/phase is authorized