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CRT > PM > Flashcards

PM Flashcards

1
Q

Project

A

A temporary endeavor undertaken to create a unique product, service or result

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2
Q

Project Management

A

The application of knowledge, skills, tools and techniques to project activities to meet the project requirements

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3
Q

Triple Constraint

A

CTS - Cost, Time and Scope (The Triangle)

Resources, Risk and Quality (The circle)

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4
Q

List the 5 project process groups in PMBOK

A

Initiating, Planning, Executing, Monitoring and controlling Closing

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5
Q

List the IT Project Lifecycle

A

Concept, Requirement, Planning, Design, Construction, Delivery, Closout

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6
Q

List the 2 broad categories of IT Development Process Model

A

A) Predictive (Focus on planning the task necessary). Eg, Waterfall, Incremental
B) Adaptive (Focus on immediate development tasks). Eg, Iterative, Agile

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7
Q

When to use waterfall model

A

When projects are medium to large, when requirement are well-defined and changes are minimal.

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8
Q

When to use incremental model

A

When requirements are known and initial product capabilities is needed quickly

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9
Q

When to use Iterative model

A

When requirements are not fully defined and development must begin quickly especially in client / server projects

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10
Q

What are the skills needed by project managers

A

A) Hard (Planning, Contracting, Budgeting, Risk Management)

B) Soft (Communicating, Negotiating, Leadership, Conflict management, problem solving, team building)

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11
Q

Concept phase activities

A

Assess business needs and opportunities, develop business case for management approval, develop Project Charter

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12
Q

How to define SMART project objectives?

A

Specific, Measurable, Achievable, Relevant, Time bound

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13
Q

How to estimate cost during Concept phase?

A

Rough order of magnitude (ROM) - a ballpark estimate of project cost based on basic information available with precision range -25%, +75%

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14
Q

Project Charter

A

A document that formally authorize the project and give the project manager the authority to use organizational resources

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15
Q

What does Terms Of Reference contain?

A

Project Description, Business Rationale, Budget, Project Scope, Project Governance, Project Stakeholders, Milestones / Draft Game Plan

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16
Q

What involved in project requirements

A

Business Needs - Objectives

Functional Requirement > Technical Requirement

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17
Q

Difference between Functional and Technical Requirement

A

Functional vs Technical
Focus on the Whats - Focus on the Hows
Non technical - detailed components
Customer oriented - Project team oriented
Features and capabilities - Performance Capabilities

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18
Q

Where do project defects originate from?

A

45% from Requirement, 30% from Design, 15% from Coding

19
Q

Who are the participants in Requirement Definition

A

Customer, End Users, Business Analysts, System Analysts, Testers, Managers overseeing the process

20
Q

What are the attributes of good requirements

A

Complete, Valid, Unambiguous, Consistent, Feasible, Testable, Traceable

21
Q

What are the requirement gathering techniques

A

Facilitated group sessions, use cases, prototypes, Interviews, process modeling, current system documentation review, observations

22
Q

Tool used to prioritize requirement

A

Pairwise Comparison

23
Q

Name the 5 testing strategies

A

Unit Testing, System Testing, Integration Testing, Regression Testing, Acceptance Testing

24
Q

What are the 3 key activities in Planning phase

A

Build Work Breakdown Structure (WBS), develop Project Plan with risk management, quality assurance, get full project approval

25
Q

Project Planning phase Deliverable

A

Project Management Plan

26
Q

work breakdown structure

A

a deliverable-oriented hierarchical decomposition of the work to be executed to achieve the project objectives

27
Q

What are different WBS levels?

A

Major Deliverables:
Control Account - level of management and cost reporting
Work Package - the level where work is assigned and monitored at the lowest level

28
Q

Name the common scheduling tools

A

Network Diagram, Gantt Chart, Project Calendar, Milestones

29
Q

Name the 2 estimating techniques

A

3 points estimating - (O + ML + P) / 3PERT (Weighted) = (O + 4(ML) + P) / 6

30
Q

Project Risk

A

Uncertain event if it occurs, has positive or negative effect on a project’s objectives

31
Q

What are the 4 risk response for Threats

A

Avoid, Transfer, Mitigate, Acceptance

32
Q

What are the 4 risk response for Opportunities

A

Exploit (Pursue), Share, Enhance, Acceptance

33
Q

what are the 3 key activities in Design phase

A
  1. Develop preliminary (prototype) and detailed design
  2. Perform gap analysis
  3. Prepare technical specification
34
Q

list the 3 main type of contract

A
  1. Fixed price or lump sum contract
  2. Cost reimbursement contract
  3. Time and Material contract
35
Q

what are the 3 key activities in Construction phase

A
  1. Monitor and assess project performance
  2. Manage change and risk
  3. Manage stakeholder expectations
36
Q

Earned Value

A

An objective look at the project status using cost and schedule variances

37
Q

Cost Variance Formula

A

Cost Variance = Earned Value - Actual Cost

38
Q

Schedule Variance Formula

A

Schedule Variance = Earned Value - Planned Value

39
Q

Cost Performance Index

A

Earned Value / Actual Cost

40
Q

2 ways to compress project duration

A
  1. Fast Tracking (Parallel)

2. Crashing (Shorten by adding resources)

41
Q

Quality Assurance

A

Activities and procedures undertaken to ensure quality is achieved

42
Q

what are the 3 key activities in Delivery phase

A
  1. Inspect and test new product/system
  2. Conduct user training
  3. Deploy the product/system on a Go Live date
43
Q

4 basic strategies for converting to a new system

A
  1. Parallel
  2. Phased
  3. Cutover (discard old system and switch to new)
  4. Pilot (introduce new system to 1 business unit/location at a time)
44
Q

what are the 3 key activities in Closeout phase

A
  1. Provide customers with all project information, and final cost and schedule reports
  2. Reassign staff and terminate PO and subcontractors
  3. Commence warranties and operation

CRT (11 decks)

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