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CON 3910 Review Class (online) > Phases of the Contracting Process > Flashcards

Phases of the Contracting Process Flashcards

1
Q

The contracting process consists of three Contract Life Cycle Phases

A

Pre-award, Award, and Post-award.

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2
Q

The first contract life cycle phase is

A

Pre-award

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3
Q

involves all the work performed by both the buyer (Government or prime contractor) and seller (contractor or subcontractor) in communicating the buyer’s requirements and providing a solution to those requirements

A

The pre-award phase

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4
Q

The pre-award phase consists of two primary activities:

A

Develop Solicitation, and Develop Offer

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5
Q

which FAR parts are relevant to developing solicitation?

A

FAR part 7, Acquisition Planning, and FAR part 11, Describing Agency Needs, are key resources.

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6
Q

In planning the solicitation, the buying activity must do what two things to make sure that contract outcomes will be measurable and properly incentivized?

A

must assess the need and analyze the requirement

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7
Q

During the buying activities portion of solicitation, what is a continuous process ?

A

Market Research is a continuous process throughout all phases of the contract life cycle.

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8
Q

What FAR part does market research fall under?

A

10

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9
Q

What can take the form of performing make or buy decisions, conducting a supply or services determination, and understanding the required schedule or needs of the customer?

A

analyzing risk

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10
Q

What section of the fars has Make-or-buy program (along with corresponding DFARS guidance)

A

FAR 15.407-2

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11
Q

What section of the FAR has Delivery or Performance Schedules, FAR part 45 Government Property

A

FAR subpart 11.4

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12
Q

What part of DFARS has patents, Data, and Copyrights.

A

227

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13
Q

What FAR part has government property?

A

45

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14
Q

What FAR parts detail different approaches for choosing a contracting method and developing an approach for evaluating offers

A

12, 13, 14, and 15

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15
Q

What FAR part is the primary source for information about contract types.

A

16

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16
Q

To issue the solicitation, the buying activity must do what two things so that offerors are aware of the potential business opportunity.

A

must determine the need and means of publicizing

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17
Q

What FAR parts detail different guidelines for forming a solicitation

A

FAR parts 12, 13, 14, and 15

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18
Q

What are the three things an offeror must do when submitting a solicitation response?

A

The offer must align with the offeror’s overall sales plan and be within the offeror’s overall risk strategy.
Part of developing an offer includes determining which parts of contract performance the offeror will need assistance from partners, subcontractors, or vendors.
Offerors often will communicate with the buying activity to make sure the offeror provides a superior solution for the buyer.

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19
Q

What is the value added in developing an offer and response?

A

allows the seller (offeror) to provide the buyer with a comprehensive solution to the buyer’s requirements that will also enhance the seller’s competitive position in the marketplace.

20
Q

What is The second contract life cycle phase is

A

Award

21
Q

involves all the work performed by both the buyer and seller that produces an awarded contract

A

award phase

22
Q

What is the one activity in the award phase?

A

Form the Contract (3.1)

23
Q

What gives guidance that can be generalized for contract methods beyond those covered by FAR part 15.

A

FAR 15.404, Proposal Analysis

24
Q

This process is described in FAR parts 12, 13, 14, and 15 depending on the nature of the acquisition strategy being pursued

A

plan for negotiations

25
Q

True or False The buyer and seller may exchange ideas or have discussions; this may be informal or highly structured as needed.

A

True

26
Q

What is this activity? This may come after a highly structured process, formal negotiations, revised offers from the offerors, or in many cases, a more simple process. In all cases, documentation must explain the process that arrived at an offeror being awarded a contract.

A

selecting a source

27
Q

These parts of the FAR all describe various contract formation processes; each generally follow what is outlined above.

A

12, 13, 14, and 15

28
Q

If during the Award Life Cycle Phase the buyer or seller(s) have a disagreement, there is a structured process for a seller to what?

A

protest

29
Q

which FAR subpart and the corresponding DFARS passages discuss the protest processes.

A

33.1

30
Q

The third contract life cycle phase is

A

Post award

31
Q

involves all the work performed by both the buyer and seller during contract performance, to include changes to the contract, contract close-out, and sometimes termination of a contract

A

the post award phase

32
Q

The post-award phase (sometimes called contract administration) is comprised of two primary activities:

A

perform contract and close contract

33
Q

During this phase, we are monitoring risk and assessing its impact on contract performance ensuring compliance with (1) contractual terms and conditions and (2) contract technical requirements during contract performance up to contract closeout or termination.

A

Perform Contract

34
Q

Who must administer the contract

A

Both the buyer and seller

35
Q

Administering the contract it requires continuous documentation throughout the life of the contract
True or False

A

True

36
Q

Which FAR part is Contract Administration and Audit Services, and corresponding DFARS passages outline the vast array of post award activities and responsibilities.

A

42

37
Q

From a buyer perspective, the Government views what as the network of subcontractors, vendors, and other service/item providers to the seller or prime contractor?

A

supply chain

38
Q

What part of the FAR describes the Federal Government and DoD policies and procedures as they relate to subcontractors.

A

Part 44

39
Q

Which FAR part covers contract modifications?

A

FAR part 43

40
Q

Which FAR part covers termination of contracts?

A

FAR Part 49

41
Q

What is the process of verifying all the requirements of the contract are satisfied, settling unresolved matters, and reconciling the contract to make final payment.

A

contract closeout

42
Q

In this phase tasks include validation of completion of contract requirements, disposition of property, settling subcontract issues, funds reconciliation and final payment. The buyer will also complete an assessment of seller performance for future decision makers.

A

contract closeout

43
Q

What part of the FAR covers closeout of contract files

A

FAR 4.804

44
Q

Who prepares an offer? (Select all that is correct)

The Government

The contractor

The seller

The buyer

A

The contractor

The seller

45
Q

During the post-award phase while the contract is being performed, who has responsibility for quality?

A

The seller

46
Q
A

CON 3910 Review Class (online) (8 decks)

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