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PD Flashcards

1
Q

What is the primary role of an IT Program Director?

A

To oversee and manage IT programs and projects, ensuring alignment with organizational goals.

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2
Q

True or False: An IT Program Director is responsible for budgeting and resource allocation.

A

True

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3
Q

Fill in the blank: An IT Program Director often collaborates with _____ to ensure project success.

A

stakeholders

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4
Q

What key skills are essential for an IT Program Director?

A

Leadership, communication, project management, and technical expertise.

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5
Q

Multiple Choice: Which of the following is NOT a responsibility of an IT Program Director? a) Strategic planning b) Technical support c) Stakeholder engagement

A

b) Technical support

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6
Q

What methodologies might an IT Program Director use to manage projects?

A

Agile, Scrum, and Waterfall methodologies.

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7
Q

True or False: An IT Program Director should have a strong understanding of emerging technologies.

A

True

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8
Q

What is the importance of risk management in IT program management?

A

To identify, assess, and mitigate risks that could impact project success.

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9
Q

Short Answer: How does an IT Program Director measure project success?

A

By evaluating project outcomes against predefined objectives, budgets, and timelines.

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10
Q

Fill in the blank: An IT Program Director must ensure that all projects align with the organization’s _____ objectives.

A

strategic

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11
Q

Multiple Choice: Which skill is most critical for stakeholder management? a) Technical proficiency b) Empathy c) Financial analysis

A

b) Empathy

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12
Q

What is the role of communication in an IT Program Director’s responsibilities?

A

To facilitate information sharing among team members and stakeholders.

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13
Q

True or False: An IT Program Director does not need to understand the technical aspects of projects.

A

False

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14
Q

What is a program roadmap?

A

A visual representation of the program’s goals, timelines, and milestones.

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15
Q

Fill in the blank: An effective IT Program Director must be skilled in _____ management.

A

change

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16
Q

Short Answer: What is the significance of a project charter in program management?

A

It defines the project scope, objectives, and stakeholders.

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17
Q

Multiple Choice: Which of the following best describes a Program Director’s decision-making style? a) Autocratic b) Collaborative c) Laissez-faire

A

b) Collaborative

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18
Q

What does stakeholder engagement mean?

A

Involving stakeholders in the decision-making process and keeping them informed.

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19
Q

True or False: An IT Program Director should avoid conflict at all costs.

A

False

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20
Q

What is the benefit of using project management software?

A

It helps in tracking progress, managing resources, and facilitating communication.

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21
Q

Fill in the blank: An IT Program Director should conduct regular _____ to assess project progress.

A

status meetings

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22
Q

Short Answer: What is the role of a project manager within a program?

A

To manage individual projects and ensure they align with the program’s goals.

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23
Q

Multiple Choice: Which document outlines the scope of a project? a) Project Plan b) Project Charter c) Stakeholder Analysis

A

b) Project Charter

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24
Q

What is the purpose of a program review?

A

To evaluate the progress and effectiveness of the program and make necessary adjustments.

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25
Q

True or False: An IT Program Director should only focus on technical aspects of a project.

A

False

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26
Q

What is the significance of team building for an IT Program Director?

A

To foster collaboration, trust, and productivity among team members.

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27
Q

Fill in the blank: Effective _____ is crucial for resolving issues that arise during a project.

A

problem-solving

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28
Q

Short Answer: How does an IT Program Director prioritize projects?

A

By assessing strategic alignment, resource availability, and potential impact.

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29
Q

Multiple Choice: What is a key factor in change management? a) Resistance b) Communication c) Budgeting

A

b) Communication

30
Q

What is the purpose of a lessons learned session?

A

To capture insights and experiences from completed projects for future improvement.

31
Q

True or False: An IT Program Director should avoid taking risks.

A

False

32
Q

What is the role of metrics in program management?

A

To measure performance, track progress, and make informed decision-making.

33
Q

Fill in the blank: An IT Program Director should create a _____ plan to address potential risks.

A

risk management

34
Q

Short Answer: What is the importance of stakeholder analysis?

A

To identify stakeholder interests, influence, and how to effectively engage them.

35
Q

Multiple Choice: Which of the following is a common challenge faced by IT Program Directors? a) Resource allocation b) Overcommunication c) Lack of technology

A

a) Resource allocation

36
Q

What is the benefit of conducting a feasibility study?

A

To assess the viability of a project before proceeding with implementation.

37
Q

True or False: An IT Program Director should regularly update stakeholders on project status.

A

True

38
Q

What is the significance of defining project deliverables?

A

To clarify what is expected and ensure alignment with stakeholder expectations.

39
Q

Fill in the blank: An IT Program Director must ensure compliance with _____ regulations.

A

industry

40
Q

Short Answer: How does an IT Program Director handle underperforming team members?

A

By providing feedback, support, and potentially reassigning roles.

41
Q

Multiple Choice: Which strategy is effective for managing project scope? a) Scope creep b) Change control process c) Ignoring changes

A

b) Change control process

42
Q

What is the role of a communication plan?

A

To outline how information will be shared among stakeholders throughout the project.

43
Q

True or False: An IT Program Director should only interact with senior management.

A

False

44
Q

What does SMART mean?

A

Specific, Measurable, Achievable, Relevant, and Time-bound.

45
Q

Fill in the blank: Continuous _____ is essential for improving team performance.

A

feedback

46
Q

Short Answer: How does an IT Program Director ensure project alignment with business strategy?

A

By regularly reviewing project objectives against strategic goals.

47
Q

Multiple Choice: What is an essential quality for an IT Program Director? a) Indecisiveness b) Flexibility c) Rigidity

A

b) Flexibility

48
Q

What does a Gantt chart represent?

A

A visual timeline of project tasks and their durations.

49
Q

True or False: An IT Program Director can delegate all responsibilities.

A

False

50
Q

What is the significance of team roles in project management?

A

To define responsibilities and ensure accountability among team members.

51
Q

Fill in the blank: An IT Program Director should promote a culture of _____ within the team.

A

innovation

52
Q

Short Answer: How does an IT Program Director approach conflict resolution?

A

By facilitating discussions and finding common ground among conflicting parties.

53
Q

Multiple Choice: Which of the following is a benefit of stakeholder engagement? a) Increased resistance b) Improved project outcomes c) Higher costs

A

b) Improved project outcomes

54
Q

What is a project status report?

A

A document that provides updates on project progress, issues, and upcoming tasks.

55
Q

True or False: An IT Program Director should be involved in every detail of the projects.

A

False

56
Q

What is the purpose of a stakeholder communication strategy?

A

To ensure timely and relevant communication with all stakeholders.

57
Q

Fill in the blank: An IT Program Director must assess the _____ of team members for effective delegation.

A

skills

58
Q

Short Answer: How can an IT Program Director foster team collaboration?

A

By encouraging open communication and providing collaboration tools.

59
Q

Multiple Choice: Which of the following is a sign of project success? a) Meeting deadlines b) Exceeding budget c) High team turnover

A

a) Meeting deadlines

60
Q

What is a project kickoff meeting?

A

A meeting to initiate a project and align team members on objectives and roles.

61
Q

True or False: An IT Program Director should always follow the same project management approach.

A

False

62
Q

What is the role of feedback in project management?

A

To provide insights for improvement and adjustments during the project lifecycle.

63
Q

Fill in the blank: An IT Program Director should regularly reassess _____ to adapt to changes.

A

project risks

64
Q

Short Answer: How does an IT Program Director ensure quality in deliverables?

A

By implementing quality assurance processes and standards.

65
Q

Multiple Choice: Which tool can help in tracking project tasks? a) Budget sheet b) Project management software c) Email

A

b) Project management software

66
Q

What is the significance of a project scope statement?

A

It clearly defines the boundaries and deliverables of the project.

67
Q

True or False: An IT Program Director should avoid using metrics to evaluate performance.

A

False

68
Q

What is a project timeline?

A

A schedule that outlines when project tasks will be completed.

69
Q

Fill in the blank: An IT Program Director should facilitate _____ among team members.

A

collaboration

70
Q

Short Answer: How does an IT Program Director handle project changes?

A

By following a change management process to evaluate and implement changes.

71
Q

Multiple Choice: What is a common method for gathering stakeholder feedback? a) Surveys b) Social media c) Internal memos

A

a) Surveys

IQ (4 decks)

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