Parts of the PMBOK Guide Flashcards
Name the 6 Key Components in the PMBOK Guide.
- Project life cycle
- Project phase
- Project gate
- Project Management processes
- Project Management Process Group
- Project Management Knowledge Area
Briefly, what is a project life cycle?
The series of phases that a project passes through from tis start to completion.
Briefly, what is a project phase?
A collection of logically related project activities that culminates in the completion of one or more deliverables.
Briefly, what are project management processes?
A systematic series of activities directed toward causing an end results where one or more inputs will be acted upon to create one or more outputs.
Briefly, what is the project management process group?
A logical grouping of project management inputs, tools and techniques and outputs. The PMPG include initiating, planning, executing, monitoring and controlling, and closing. PMPG are not project phases.
Briefly, what is the Project Management Knowledge Area?
An identified area of project management defined by its knowledge requirements and described in terms of its component processes, practices, inputs, outputs, tools and techniques.
What are the general phases of a product life cycle?
- Starting the project
- Organizing and preparing
- Carrying out the work
- Ending the project
Are risks and stakeholder involvement higher or lower at the start of a project?
Higher.
Are risks and stakeholder involvement higher or lower at the end of a project?
Lower.
Are costs associated with change orders higher or lower at the start of a project?
Lower.
What is predictive life cycle?
A form of project life cycle in which the project scope, time and cost are determined in the early phases of the life cycle.
What is an iterative life cycle?
Project scope is decided early, but time and cost estimates are modified as a team’s understanding of the project increases. Iterations develop the product through a series of repeated cycles.
Creation of a video game likely uses what type of life cycle?
Incremental. Where pieces are created one at a time but it can’t be played until they are all put together.
What is an incremental life cycle?
A deliverable is produced through a series of iterations when each successive iteration adds some functionality. The last iteration puts all the pieces together for the final product.
What is an adaptive life cycle?
Detailed scope is defined and approved before each iteration.
What is a hybrid life cycle?
Uses a combination of adaptive and predictive life cycles.
What is a project phase?
A collection of logically related activities that culminates in the completion of one or more deliverables.
True or false: All approvals to enter a project phase and all deliverables must be met to exit a project phase.
True.
What is a Phase Gate?
Review at the end of a phase to decide if you can move to the next phase, make modifications or end the project.
What are some key documents that are reviewed at the time of Phase Gates?
- Business case
- Project Charter
- Project management plan
- Project progress
What three areas make up the Project Management Processes?
- Inputs
- Outputs
- Tools and techniques
Project Management Processes fall into what three categories (Pick 3)? A. As needed B. Before and After C. One time or at a predefined time D. Throughout the project E. Always
A. As needed
C. One time or at a predefined time
D. Throughout the project
True or False: Every project will require all 49 project management processes.
False. Choose which ones work for your project.
What are the 5 Project Management Process Groups?
- Initiating
- Planning
- Executing
- Monitoring and controlling
- Closing
True or False: Each project management process group runs sequentially.
False. They overlap throughout the project.
What is the initiating process group?
Defines a new project or anew phase of an existing project by getting the authorization to start.
What actions happen during the initiating process group?
- Define scope.
- Identify stakeholders.
- Obtain commitment for fundings.
- Appoint project manager.
- Create project charter and stakeholder register.
Typically, who develops the project charter?
The sponsor, but sometimes the PM can help.
What processes make up the initiating process group?
- Develop project charter.
2. Identify stakeholders
What is the planning process group?
Processes required to establish the scope of the project, refine the objectives and define the course of action to attain the objectives.
What is progressive elaboration?
The iterative process of increasing the level of detail in a project management plan as more information and more accurate estimates are available.
True or false: Its important to seek stakeholder input during the planning process.
True.
True or false: The monitoring and controlling process group is where the work gets done.
False. The executing process group.
What is the monitoring and controlling progress group?
Tracks, reviews, and regulates a project’s process and performance. Identification of changes required and initiation of corresponding changes occurs here.
True or false: During monitoring and controlling process group you want to maximize change requests.
False. Minimize.
In what process group do you check planned versus actuals against the project management plan and baselines?
Monitoring and controlling process group.
In what process group do you identify stakeholders?
Initiating process group.
In what process group do you do the work?
Executing process group.
Which process group allows you to reduce or control overhead, rework, scheduling delays, or project failure.
Monitoring and controlling process group.
What is the closing process group?
The processes performed to formally complete or close a project, phase or contract.
True or false. The closing process group also covers projects that were closed prematurely or aborted.
True.
Once a project is closed, who becomes responsible for changes or new project requests related to the project?
The receiving organization.
In what process group are lessons learned created?
Closing process group.
What are the 10 Project Management Knowledge Areas?
- Project Integration Management
- Project Scope Management
- Project Schedule Management
- Project Cost Management
- Project Quality Management
- Project Resource Management
- Project Communications Management
- Project Risk Management
- Project Procurement Management
- Project Stakeholder Management
What is a project management knowledge area?
Collection of processes - each with their own inputs, outputs and tools and techniques - that must be completed for project success.
True or false. Each process belongs to one and only one process group and knowledge area.
True.
What is tailoring in terms of project management?
Determining the appropriate combinations of processes, inputs, tools, techniques, outputs, and life cycle phases to manage a project.
True or False: Project management processes occur independently.
False.
Each PM process consists of an input, output, and _____.
Tools and Techniques.
How are project management processes typically laid out?
A. Simultaneously
B. Sequentially with overlap
C. Sequentially and discrete from one another
D. All of the above
B. Sequentially with overlap
The PMBOK Guide lists five Process Groups: Initiating, Planning, Executing, Monitoring/Controlling, and Closing. Which group occurs in tandem with all the other groups?
Monitoring/Controlling
The _____ process group is used to define a new project or new phase of an existing project. You must get appropriate authorization to begin.
Initiating.
The outputs of the Initiating Process Group include an approved project charter and a list of _____.
Stakeholders.
True or False: Organizing and preparing is the second phase in the project life cycle.
True.
The _____ is a process for planning, building, testing, and deploying a product, service, or result.
Deployment life cycle
In _____ life cycles, time and cost can be modified during later phases. During _____ life cycles, the detailed scope is defined and approved before the start of an iteration.
iterative; adaptive
The most critical aspect of Monitoring and Controlling is that you are able to _____.
make changes as you go
How many processes fall under Monitoring and Controlling?
12
True or False: During project execution, changes may be made via change requests.
True.
