pART 3 Flashcards
PRIORITIZING READER NEEDS
- Technical Readers:
- Managerial Readers:
- General Readers:
- Theorists, such as research scientists, primarily delve into conceptual aspects.
- Technicians, like engineers, focus on practical applications
- Prioritize clear, concise language that respects their time and intellect. Avoid unnecessary complexity.
- Opt for direct, Jargon-free communication.
- Technical Readers:
- Consider the “Executive Summary” approach, distilling key findings into readily digestible language.
- Get straight to the point. Their time is valuable. Highlight key takeaways and recommendations in clear,
concise terms. Be mindful of their varying technical backgrounds to ensure comprehension.
- Managerial Readers:
- This group possesses the least technical knowledge. Your challenge is to communicate clearly and
simply without compromising accuracy. - Maintain a respectful tone, avoiding condescending language. Explain complex concepts with relatable
examples and analogies.
- gNERAL rEADERS
Achieving this clarity in technical writing necessitates adherence to several key principles:
- Mastering the fundamentals: A strong foundation in grammar, punctuation, and syntax forms the
bedrock of effective communication. - Style guide adherence: Consistent application of established style guidelines, such as the Chicago
Manual of Style, ensures coherence and professionalism. - Seeking constructive feedback: Actively soliciting feedback from peers and external reviewers allows
for identification and correction of potential blind spots.
DISNTINCTIVE CHARACTERISTICS AND GUIDING PRINCIPLES
- Conciseness and Clarity - Technical writing thrives on purposeful language. Every word should serve
a clear function. - Impartiality and Objectivity - The objective is to present information accurately and factually, avoiding
the influence of personal opinions or biases that could cloud the message’s clarity. - Mastering Complex Writing Techniques - Technical writing relies on a robust toolkit of strategies.
Adept use of these techniques allows for the successful presentation of even the most challenging
concepts in a readily understandable manner.
PRODUCTS OF TECHNICAL WRITING
- Business Letters
2.Contracts - Scholarly Articles
- Action Memos
- Graphic Aids
- Instruction Manuals
- Brochures
- Improvement Proposals
- Employed for formal communication with organizations, businesses, or for
purposes like job applications, these adhere to structured formats and utilize professional language.
business letter
Legally binding agreement establishing mutually agreed-upon terms between parties,
ensuring clarity and mitigating potential misunderstandings.
CONTRACTS
Meticulously researched explorations of specific topics authored by subject-matter
experts, disseminating knowledge and advancing scholarship.
SCHOLARLY ARTICLES
-Pre-formatted templates designed for rapid decision-making, often utilizing
checkboxes to facilitate swift responses in time-sensitive scenarios.
ACTION MEMOS
Visual representations like drawings, charts, and illustrations, employed
GRAPHIC AIDS
Step-by-step guides detailing the assembly, maintenance, and operation at
equipment, machinery, or devisees, ensuring proper usage and user safety.
INSTRUCTION MANUALS
- Informative pamphlets or flyers designed to persuade potential customers of a product’s
value and effectiveness, ultimately driving sales and brand awareness.
BROCHURES
Recommendations for enhancing organizational productivity and success,
often presented before reaching agreements or undertaking new Initiatives.
IMPROVEMENT PROPOSALS
