Part 14 - File Manager

Question 1

Who is the file manager appointed and responsible to

Answer 1

2ic investigation

Question 2

What are the first 3 things file manager should do

Answer 2

• Immediately access and become familiar with the file management desk file stored within the serious crime template
• become familiar with the serious crime document management system found in the serious crime template
• access the preloaded serious crime template

Question 3

We’re no Logistics officer is appointed, file manager just loaded with 2ic for requirements in setting up the investigation headquarters.
This includes

Answer 3

Location
Office support staff
Transport
Equipment
Communications
ICT requirements

LOTECI

Question 4

What must the file manager do to assist the 2ic with communication flow?

Answer 4

Insuring a constant flow of correspondence between the 2IC and investigation team

• prepare daily bulletins/sitreps
• Police and special notices
• Organisation charts and daily rosters and ensuringthese are well displayed within the investigation head
  quarters
• Must keep abreast of developments in all phases of the investigation

Question 5

What is the purpose of the file manager? “COME - Assist x 5”

Answer 5

Complete a synopsis of all documents received excluding covert ops
Operate paper flow in accordance with the document management series in the serious crime template
Manage electronic and physical documents relating to the investigation
Ensure information flow throughout investigation

Assist in establishing and maintaining the investigation HQ
Assist the 2IC by reading all documents and highlighting important information to the 2IC
Assist the 2IC by identifying and recording evidential material
Assist with the preparation of the prosecution file
Assist with the management of the trial

Question 6

What are the two systems usually used to manage information and documents in a homicide or serious crime investigation?

Answer 6

• Serious Crime Template

- Crime Investigation Database

Question 7

60. What tasks should the file manager set up during early stages of an investigation?

Answer 7

Immediately access and familiarise self with file management desk file stored in serious crime template

• Familiarise self with the document management system in the serious crime template
• Access preloaded serious crime template
• Access preloaded District CID operation through 2IC or above
• Ensure all documents have a file path displayed