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Crossroads > Parliamentary Procedure > Flashcards

Parliamentary Procedure Flashcards

1
Q

Parliamentary Procedure

A

Rules of order used by various assemblies and organizations to keep meetings running smoothly and efficiently.

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2
Q

What is FBLA-PBL’s parliamentary authority?

A

Robert’s Rules of Order- Newly Revised

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3
Q

Adjourn sin Die

A

“To adjourn without day”. Refers to the close of a session’s several meetings.

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4
Q

Adjourned Meeting

A

A meeting in continuation of the session of the immediately preceding regular or special meeting.

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5
Q

Amend the Main Motion

A

A motion that must be voted on before a vote is taken on the original motion. The motion amendment must pertain to the motion to which it is attached. Passing an amendment does not pass the original motion. The motion requires a second, is debatable, can be amended, requires a majority vote, and is reconsiderable.

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6
Q

Amend Something Previously Adopted

A

Used to amend a previously adopted main motion by striking out, inserting, or adding an amendment.

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7
Q

Appeal

A

To determine the assembly’s attitude toward a ruling made by the chair.

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8
Q

Assembly

A

An organized group of people meeting to conduct business.

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9
Q

Assembly Rules

A

Rules that an assembly establishes. The four main types of rules are corporate chapter, bylaws/constitution, rules of order, and standing rules.

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10
Q

Call for Orders of the Day

A

A motion that brings to the chair’s attention that a specific item of business was due to come up in the meeting at a specific time.

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11
Q

Candidate

A

A person seeking elected office.

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12
Q

Caucus

A

A meeting to plan strategy.

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13
Q

Chair

A

The presiding officer of an organization that is usually the same as the president. Can also be called chairman, chairwoman, president, or presiding officer depending on the wishes of the majority and the organization.

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14
Q

Commit or Refer

A

Used to refer a pending question to a committee for further research or study.

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15
Q

Committee of the Whole

A

A committee of the entire assembly under the provision to enable the assembly to operate by committee rules. May also be called “Quasi Committee of the Whole” and “Informal Consideration of a Question”.

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16
Q

Consent

A

A provision in the election process that allows for consent without having a formal vote. May also be called “Unanimous Consent” or “General Consent”.

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17
Q

Consensus

A

Denotes general agreement or unanimity within a group.

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18
Q

Corporate Chapter

A

A legal document that includes the information necessary to incorporate the organization under state or federal law.

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19
Q

Deliberative Assembly

A

A motion to consider a long or complex main motion in individual sections rather than as one main motion.

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20
Q

Divide a Question

A

Used to split a pending question into two seperate questions that can each be adopted separately.

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21
Q

Division

A

A demand that a vote be retaken can be ordered by the chair or individual members.

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22
Q

Division of the Assembly

A

Used when it is unclear which side prevails during a voice vote and requires a rising vote.

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23
Q

Executive Session

A

A meeting where proceedings are secret.

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24
Q

Floor

A

The right of a person to speak to people at a meeting and have their undivided attention.

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25
Q

Fix the Time which to Adjourn

A

Used to set up another meeting to continue the same business, typically if there is too much business to finish in a single meeting.

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26
Q

Incidental Motions

A

Motions that relate to the pending business or to the business on the floor.

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27
Q

Lay on the Table

A

Used to temporarily set aside a pending main motion in order to bring up something of dire importance.

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28
Q

Legislative Body

A

A group of people elected for a specific term of office to make laws.

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29
Q

Limit or Extend Limits of Debate

A

Used to limit or extend the number of times a member may speak or the length for which they may speak.

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30
Q

Main Motion

A

A method of introducing new business to an assembly. Only one main motion can be debated, amended, requires a majority vote, and can be reconsidered.

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31
Q

Mass Meeting

A

Meeting of an unorganized group.

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32
Q

Order of Business

A

The order in which the items on the agenda are discussed at a meeting.

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33
Q

Order of the Day

A

A privileged motion by which a member can demand that the meeting follows the agenda.

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34
Q

Organized Society

A

A gathering of people who belong to an organization that meets on a regular basis.

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35
Q

Parliamentary Inquiry

A

A question directed to the presiding officer to obtain information on parliamentary law or the rules of the organization bearing on the business at hand.

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36
Q

Pending Business

A

Business that is before the assembly for its consideration.

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37
Q

Point of Information

A

A question directed to the presiding officer to obtain information about facts.

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38
Q

Point of Order

A

Points out a breach of the rules to the presiding officer.

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39
Q

Plurality

A

The largest number of votes given to any candidate when there are three or more choices. This does not have to be a majority.

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40
Q

Postpone Definitely

A

Used to postpone a motion to another definite time, such as after another item of business or to next week’s meeting.

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41
Q

Previous Question

A

Used to close debate and move to an immediate vote.

42
Q

Program

A

The agenda for a specific meeting, including time for speakers, meals, and other social matters.

43
Q

Question of Personal Privilege

A

A request for the immediate consideration of a matter that affects the comfort, safety, or orderliness of a matter.

44
Q

Quorum

A

The number of members needed to conduct business.

45
Q

Reconsider

A

Used to reconsider the vote taken on a particular motion.

46
Q

Rescind

A

Used to make a previously adopted motion null and void.

47
Q

Session

A

A meeting or a group of meetings devoted to a single order of business, in which each meeting continues the work of the one before it.

48
Q

Special Committees

A

Committees appointed for a particular purpose, which cease to exist once that purpose has been served.

49
Q

Special Meetings

A

Meetings called to discuss a specific topic or topics.

50
Q

Standing Committees

A

Committees that have a continued existence.

51
Q

Standing Rules

A

Additional rules adopted by an organization to cover the day-to-day workings of the group.

52
Q

Subsidiary Motions

A

Motions that help dispose of main motions.

53
Q

Suspend Rules (Standing)

A

Used to take action otherwise prohibited by rules pertaining to the ordinary functions of the organizations.

54
Q

Table

A

A motion to place a main motion and all pending amendment aside temporarily with the intention of bringing them back at a later time for action.

55
Q

Take from the Table

A

Used to resume consideration of a question that has been laid on the table previously.

56
Q

Regular Meeting

A

The scheduled meeting of an organization.

57
Q

Roll Call

A

To call names of the members of an organization.

58
Q

Tellers

A

Members selected to tally votes.

59
Q

Suspend Rules (Order)

A

Used to take action otherwise prohibited by rules pertaining to parliamentary procedure and they way the organization functions.

60
Q

Motion

A

A proposal for action by the group.

61
Q

Abstain

A

Refrain from doing something; mainly used in reference to voting.

62
Q

Accept

A

Alternate term for passing a motion. The term “Adopt” is preferred.

63
Q

Adjourn

A

Used to end a meeting.

64
Q

Accept a Report

A

Adopting a report, not just receiving it.

65
Q

Adopt

A

To pass a motion. Alternate terms are “Accept” or “Agree to”.

66
Q

When you pass a motion, what are the three terms that you can use to describe it?

A

Adopt, Accept, and Agree To.

67
Q

What is the preferred term for passing a motion?

A

Adopt.

68
Q

Agenda

A

A list of items of business that the attendees consider. Every agenda has a specific arrangement and content.

69
Q

Agree To

A

To pass a motion. “Adopt” is the preferred term.

70
Q

Amend

A

Used to modify the main motion, by adding, striking out and inserting, or striking out?

71
Q

Amend the Amendment

A

A motion pertaining to which it is attached; it must be disposed of before another amendment can be added. No more that two amendments can be considered by the assembly at a time. The motion requires a second, is debatable, amendable, requires a majority vote, and can be reconsidered.

72
Q

Aye

A

Affirmative voice vote.

73
Q

Ballot

A

A written vote that assures the secrecy of an individual’s election decision.

74
Q

Board

A

An administrative, managerial, or quasi-judicial body of officials who are either elected or appointed and given specific authority to set policy for an organization. Considered to be a form of assembly.

75
Q

Bylaws

A

A set of rules by which an organization conducts business. Can be amended, but NOT suspended.

76
Q

Committee

A

A group of members either elected or appointed by an organization to consider or take action on a specific subject. Not considered to be a form of assembly.

77
Q

Constitution

A

Rules that apply to a particular organization. USed interchangeably with bylaws with bylaws being more common.

78
Q

Convention

A

An assembly of delegates selected specifically to represent a larger group of people in an assembly in one session.

79
Q

Convention Rules

A

Rules determined by the delegates to a convention. Must be provided in order to be able to efficiently accomplish business during the convention period.

80
Q

Debate

A

The act of discussing the merits of a specific question.

81
Q

Decorum

A

Rules of behavior in a debate.

82
Q

Ex Officio

A

People who are members of a board or committee by virtue of holding an office in the organization. May have all the regular member rights but no obligations depending on the organization.

83
Q

Gavel

A

A small mallet that represents the authority of the presiding officer. CHairs often open anc lose meeting by rapping once or twice with the gavel.

84
Q

Majority

A

More than half of the members present and voting on an issue.

85
Q

Majority Vote

A

More than half of the votes cast.

86
Q

Meeting

A

Members assembled to transact business.

87
Q

Objection

A

Used when a member is strongly opposed to the main motion.

88
Q

Parliament

A

An important meeting held for the purpose of a discussion.

89
Q

Postpone Indefinitely

A

Used to kill a motion without taking a direct vote on it.

90
Q

Precedence of Motions

A

The claim of a motion to “the right of way” over another motion.

91
Q

Proterm

A

A term meaning “temporary”.

92
Q

Proxy

A

The act of authorizing a person to act as a deputy of substitute for another.

93
Q

Quasi Committee of the Whole

A

A variation of “Committee of the Whole”.

94
Q

Rank of Motion

A

Same as Precedence of Motion.

95
Q

Recess

A

Used for a short intermission in the meeting, but it does NOT terminate the meeting.

96
Q

Rules of Order

A

The parliamentary rules that an organization follows.

97
Q

Second

A

An indication that a member wants a motion discussed by the membership.

98
Q

Minutes

A

The record of the proceedings of a deliberative assembly.

99
Q

Motion on Voting

A

A motion that proposes that a vote be taken in a specific way.

100
Q

New Business

A

Items that do not correctly belong under other classes of business introduced to the membership for the first time.

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