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NOTARY > PA Notary (Pennsylvania) > Flashcards

PA Notary (Pennsylvania) Flashcards

1
Q

How many days do you have to report a lost/stolen stamp or journal to the Department of State?

A

15 days

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2
Q

How many days do you have to report office of record and/or home address change to the Department of State?

A

30 days

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3
Q

How many days do you have to report a name change to the Department of State?

A

30 days

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4
Q

How many days do you have to obtain a $10,00 notary bond, record bond, oath & commission and record signature?

A

45 days

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5
Q

What is the minimum timeframe you should apply for your reappointment before your commission expires?

A

60 days

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6
Q

How long before does education need to be completed before applying for appointment/ reappointment?

A

6 months

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7
Q

What is the length of the notary commission?

A

4 years

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8
Q

What is the education requirement to apply to be a notary?

A

Proof of 3 hours of education

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9
Q

How much is the state application fee?

A

$42.00

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10
Q

Wording on any document that you’re notarizing must consist of what?

A

Notary wording

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11
Q

Notary wording for remote online notarization must disclose what?

A

That communication technology was used

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12
Q

How long must an audio-visual recording of a remote online notarization be retained for?

A

10 years

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13
Q

Notary must be physically where when completing an online remote notarization?

A

Pennsylvania

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14
Q

You must be able to read and write what to be a notary?

A

English

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15
Q

What is the minimum amount of a notary bond that you must carry/ have?

A

$10,000

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16
Q

You record the what and what in your journal for each notarization?

A

Date and time

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17
Q

If your signature is not legible on a notarized document, what is required?

A

Your printed name

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18
Q

The journal you use must be a ______ journal with __________ (paper version) or a ___________ (electronic)

A

Bound; pre-numbered pages (paper)

Tamper-evident journal (electronic)

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19
Q

Who do you have to notify of your intentions to notarize remotely?

A

The Department of State

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20
Q

When you charge, you have to provide what?

A

An itemized receipt (with the state amount you can charge and any administrative charges)

21
Q

When notarizing and filling everything out, it has to be done what?

A

All at the same time (contemporaneously)

22
Q

You are allowed to make a certified copy of a passport if asked?

TRUE/FALSE

A

TRUE

23
Q

Your journal has to appear in what?

A

Chronological order

24
Q

When notarizing, you must demand what?

A

Personal appearance of your customer

25
Q

When you resign, what must you personally do with your stamp?

A

Destroy it

26
Q

Notaries can assist in drafting a customer’s legal documents

TRUE/ FALSE

A

FALSE; notaries are NOT allowed to provide legal advice

27
Q

It’s okay to list a customer’s personal information in your journal

TRUE/FALSE

A

FALSE; you do not want to list personal information of your customer in your journal

28
Q

You are not allowed to abbreviate words on what?

A

Your official stamp

29
Q

You should not notarize a document that has what on it?

A

Blank spaces; all blank spaces need to be filled in prior to notarization

30
Q

You can make a certified copy of a Birth/Death certificate

TRUE/FALSE

A

FALSE; those are considered legal documents

31
Q

You can charge a fee for notarizing an absentee ballot

TRUE/FALSE

A

FALSE

32
Q

Venue is what?

A

The place where you are standing/ physically located

33
Q

Commonwealth of Pennsylvania
County of _____________ is an example of what Notarial Act?

A

Venue

34
Q

Signed and sworn to (or affirmed) before me on________ (Date) by_______(Customer Name) is an example of what Notarial Act?

A

Verification on oath or affirmation wording

35
Q

Signed (or attested) before me on_______ (Date) by __________(customer name) is an example of what Notarial Act?

A

Witnessing or attesting a signature wording

36
Q

This record was acknowledged before me on _________ (Date) by_________(Customer Name) is an example of what Notarial act?

A

Acknowledgement wording

37
Q

What are the first three steps you must complete before looking for the Notarial wording: identifying the Notarial Act?

A
  1. Demand personal appearance
  2. Identify your customer
  3. Review the document for blank spaces and the notary wording
38
Q

If you find verification on oath or affirmation wording, what do you/your customer need to do?

A

Administer an oath or affirmation and listen for your customer’s affirmative response

39
Q

Once you administer an oath and get your customer’s affirmative response, what do you do next?

A

Watch your customer sign the verification on oath or affirmation space

40
Q

After a customer signs the document, what do you need to do?

A

Compare the signature on the document to the signature on the presented identification if it contains a signature

41
Q

Once you compare the signatures, what are your next steps?

A

1.Complete the notary wording
2. Apply your official stamp and signature on the document
3. Make a complete journal entry

42
Q

If you find acknowledgment wording you need to what?

A

Listen to your customer’s verbal confirmation of intent

43
Q

After you hear your customer’s verbal confirmation of intent with acknowledgment wording, what do you do next?

A

Witness or authenticate the customer’s signature

44
Q

If you find witnessing or attesting a signature wording, you do what?

A

Watch your customer sign the document and then complete the comparing signature process, completion of notary wording, stamping, and journal entry

45
Q

What are some satisfactory forms of ID?

A
  1. State issued driver’s license or non-driver’s identification card
  2. Passport or Passport card issued by the United States Government
  3. Military ID
  4. Inmate card issued by PA Dept of Corrections
  5. ID issued by Homeland Security
  6. Social Security Card
  7. PA state and state-related university ID
46
Q

When do you use a credible witness?

A

When your customer is not personally known to you and their form of ID is not satisfactory, a person who is personally known to you and known to the customer can make a verification on oath or an affirmation that they are who they say they are

47
Q

When is an ID not valid?

A

You don’t read or write the language fluently, it is expired

48
Q

ID has to contain both a photo and signature to be valid

TRUE/FALSE

A

FALSE; it can be either a picture or a signature (e.g. social security card)

NOTARY (1 decks)

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