P-Card

Question 1

T/F. Approving officials are just as responsible for transactions as the cardholder that made the purchase.

Answer 1

True

Question 2

What is a responsibility of an approving official either in Works or upon receipt of a cardholder statement?

Answer 2

Reviewing and approving transactions

Question 3

What document is required for each transaction posted in Works, including credits?

Answer 3

A receipt or invoice

Question 4

What document is required in addition to the receipt or invoice for all purchases shipped to the agency?

Answer 4

A packing slip or proof of delivery

Question 5

Can the incorrect amount on a receipt or invoice be manually modified?

Answer 5

No

Question 6

Whose responsibility is it to contact the bank and determine the validity of questionable transactions?

Answer 6

The cardholders or agency administrators

Question 7

Formal disputes for unauthorized charges must be initiated with the bank within what time frame?

Answer 7

30 days or before cycle payment (whichever comes first)

Question 8

How will cards be replaced that may have been involved in a data breach?

Answer 8

Automatically by the bank

Question 9

Can travel arrangements for contractors, including Galt employees, be paid with the P-card?

Answer 9

No

Question 10

If a traveler neglects to cancel reservations or notify the travel arranger to cancel reservations, the traveler will need to do what?

Answer 10

Reimburse the agency

Question 11

Lodging charges are limited to what rate if not staying at a designated lodging establishment or have an approved OMES Form 19-E?

Answer 11

GSA rate

Question 12

Which supplier type is listed first in the purchasing hierarchy?

Answer 12

State Use suppliers

Question 13

An emergency must be declared in writing. Who can declare an emergency?

Answer 13

The Governor or agency Executive Director

Question 14

T/F. Purchases of goods or services for personal or non business use and insurance are examples of prohibited purchases.

Answer 14

True

Question 15

What are the 3 categories of limits placed on each P-card?

Answer 15

Cycle limit
Single transaction limit
MCCG limitations

Question 16

What is the current single transaction limit amount?

Answer 16

$5,000 or limit approved by the State Purchasing Director

Question 17

Should conference or meeting registrations be paid separately or grouped together?

Answer 17

Separately

Question 18

To use the P-card for payment of food not specifically authorized by statute, agencies must have what internal policy in place?

Answer 18

An agency food policy

Question 19

Goods and services purchased within the State of Oklahoma are exempt from what?

Answer 19

State sales tax

Question 20

What list must all IT hardware and software be included on prior to purchasing?

Answer 20

The approved hardware and software list

Question 21

What does the cardholder need to do before using the card?

Answer 21

Activate and register the card

Question 22

Who is the only person who can use a cardholders P-card?

Answer 22

The person whose name is printed on the card

Question 23

How soon should the bank be notified of lost, stolen or compromised cards?

Answer 23

Immediately