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SAP S/4 Hana > Overview > Flashcards

Overview Flashcards

1
Q

Concepts covered

A
  • Organizational Units
  • Sales order processing
  • Sales doc type
  • Item Category
  • Schedule line category
  • Data flow
  • Special business transactions
  • Incompleteness
  • Partner Determination
  • Outline agreements
  • Material determination
  • Free goods
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2
Q

Sales Documents

A
  • Inquiry
  • Quotation
  • Free-of-charge delivery
  • Free-of-charge subsequent delivery
  • Order Returns
  • Contract
  • Scheduling Agreement
  • etc
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3
Q

Shipping Documents

A
  • Delivery
  • Shipment
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4
Q

Billing

A
  • Debit Memo
  • Invoice
  • Credit Memo
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5
Q

Overall status

A
  • Reflects its processing status
  • Depends on the different status values in the document
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6
Q

Document

A

Business process representation

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7
Q

Document Header

A
  • Contains general data
  • Default values valid for the whole document
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8
Q

Items

A

Contains data about the goods and services ordered by customer

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9
Q

Data in items

A
  • Material number
  • Description
  • Prices
  • Terms of Delivery and Payment
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10
Q

Schedule lines

A
  • Contains data for shipping and procurement
  • Required for any item with delivery
  • Ex. Delivery dead line, Order quantity
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11
Q

Presales documents

A
  • Inquiry
  • Quotation
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12
Q

Objectives of organizational structures in the SAP system

A
  • Achieve flexibility in representing complex corporate structures
  • Adapt to changes in the corporate structure
  • Distinguish between views in logistics (sales and distribution, purchasing, etc.), cost accounting, and financial accounting
  • Process data across company codes
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13
Q

Client

A
  • Self-contained technical unit
  • All organizational units are subject to one
  • General data and tables are stored at this level
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14
Q

Business area

A
  • A separate business unit for which cross-company code internal reporting can be carried out
  • Business areas are not limited by company codes
  • You use business areas if you want to calculate profit and loss statements independently of the company code
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15
Q

Organizatinal Units

A
  • Sales Organization
  • Distribution Channel
  • Divison
  • Sales Office
  • Sales Group
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16
Q

Sales Organization

A
  • Represents the sales orgnational structures in SD
  • Each Sales org, represents a selling unit as a legal entity
  • Each business transaction is processed in a Sales Org
  • Assinged to only one company code
  • 1 <= plants
  • Each Sales Org has it’s own master data and condition records
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17
Q

Distribution channel

A
  • Provide structure for distributing goods
  • Customers can be served through one or more distribution channels within a sales organization.
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18
Q

Division

A
  • Product range
  • Can carry out statistical analyses for a division
  • Can make customer-specific agreements for each division
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19
Q

Sales Area

A
  • A combination of sales organization, distribution channel, and division.
  • Sales documents, delivery documents, and billing documents are always assigned to a sales area
  • Every sales process always takes in a specific sales area
  • Relevant master data can usually be maintained explicitly for each sales area
  • Can carry out analyses within a sales area such as evaluation of sales volume, for example
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20
Q

Sales Offices

A
  • Define geographical aspects of the organizational structure
  • Can be an office or terriorty/region
  • Can be assigned to multiple sales areas
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21
Q

Sales Group

A
  • Can be assigned to a Sales Office
  • Employees can be assigned to sales groups
  • Consists of a certain number of sales persons
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22
Q

Sales Person

A

Assigned to a sales office and sales group in a sales employee master record

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23
Q

Information sources

A
  • Master Data
  • Existing Document Data
  • Customizing
  • Hard-coded controls
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24
Q

Business partner role

A
  • Used to carry out a business classification of a business partner
  • The attributes of the BP role depend on the particular transaction involved
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25
Q

BP roles

A

Used to determine screen sequence and field control of the Business Partner master data

  • Contact person
  • Employee
  • Organizational unit
  • Internet user
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26
Q

Functions to display and edit BP roles

A
  • Overview of all roles assigned to a business partner
  • Deletion of a role assignment
  • Time-based validity of a role assignment
  • Where-used list for a role (for example, in an application)
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27
Q

BP Category

A

A way to denote different types of Business Partners

Three types

  • Natural person (private individual)
  • Organization (for example: company, department in a company, club, association)
  • Group (for example: married couple, shared living arrangement)
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28
Q

Business Partner Grouping

A

Determines whether and how the business partner number must be entered in the business partner field

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29
Q

Essential Partners for Sales Transaction

A
  • Sold-to party
  • Ship-to party
  • Bill-to party
  • Payer
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30
Q

BP is the single point of entry to create, edit, and display master data for business partners, customers, and vendors.

A

True

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31
Q

Business data

A
  • Payment conditions, Incoterms, etc
  • Defined at document header level or for each item
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32
Q

You can decide in Customizing for the item category whether business data at item level should be able to differ from business data at header level. You define this option separately for each item category.

A

True

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33
Q

System check of master records for plant options

A
  1. Customer-material info record
  2. Customer master record for the ship-to party.
  3. Material master record.
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34
Q

Sold-to party includes all four mandatory partner functions.

A

True

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35
Q

Account Group

A

Controls the number range, field modification, and the partner procedure with its partner functions

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36
Q

SAP Business partner is controlled by

A

Business Partner Category, Grouping and assignment of the Business Partner Role

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37
Q

How do you integrate the SAP Business partner in the role Customer to an SD account group?

A

An own grouping for the SAP Business partner.

  • prerequisite is an own grouping for the Business Partner and an own account group
  • integration is controlled in Customizing by Master Data Synchronization with the help of the Customer/Vendor Integration
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38
Q

Some basic functions needed to be configured for sales documents

A
  • Partner determination
  • Pricing
  • Mesage determination
  • Text determination
  • Material determination
  • Credit management
  • Incompleteness
  • Delivery scheduling
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39
Q

Pre-sales document types

A

IN = Inquiry

QT = Quotation

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40
Q

Outline Agreements types

A

CQ = Quantity Contract

LP = Scheduling Agreement

MV = Rental Contract

WK1 = General Value Contract

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41
Q

Sales document types

A

OR = Standard order

SO = Rush Order

BV = Cash Sales

KB = Consignment Fill-up

FD = Free-of-charge delivery

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42
Q

Complaint document types

A

RE = Returns

CR = Credit Memo Request

SDF = Free-of-charge subsequent delivery

DR = Debit Memo Request

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43
Q

Pre-sales item categories

A

AFN = Standard item in inquiry

AGTX = Text item in quotation

44
Q

Item categories Outline agreements

A

KMN = Standard item in quantity contract

WVN = standard item in maintenance contract

WKN = item in value contract

45
Q

Item categories for Sales documents

A

TAD = Service in standard order

BVNN = Free-of-charge item in cash sales

KEN = Standard item in consignment issue

46
Q

Item categories for compliant documents

A

REN = Standard item in returns

G2TX = Text item in credit memo request

KLN = Free-of-charge

47
Q

item category is defined with…

A

a four-digit key

48
Q

Item category controls

A

What the item does in the sales document and in any subsequent processing for the business transaction

  • Separate business data from header
  • Completion rule
  • Schedule lines permitted
  • Delivery Relevance
  • Billing Relevance
  • Pricing
  • Bills of Material (BOMs)
  • Basic functions
    • Partner determination
    • Text Determination
    • Incompleteness
49
Q

The delivery relevance indicator is only for….

A

items without schedule lines

50
Q

Sub-items

A

Free goods

BOM components

Service items

51
Q

item category group

A

allows you to group together different materials that behave in a similar way during sales and distribution processes

defined in material master record

52
Q

Item category determined by…

A

sales document type + item category group + item usage + item category of higher item (if relevant)

53
Q

BOM

A

Item composed of consists of several components

54
Q

Item Category Group: ERLA

A

Item Category of main item: TAQ -> Pricing

Item Category of sub-itme: TAE -> Not Priced

55
Q

Item Category Group: LUMF

A

Item Category of main item: TAP -> Not priced

Item Category of sub-item: TAN -> Pricing

56
Q

Pre-sales phase Schedule line categories

A

AT = inquiry schedule line

BN = Schedule line in quotation without MRP

57
Q

Outline agreement schedule line categories

A

CV = Scheduling agreement with consumption-based

58
Q

Sales phase schedule line categories

A

CP = Order schedule line with material requirements planning

C0 = Consigment issue

59
Q

Complaint schedule line categories

A

DN = Schedule line in returns without MRP

D0 = Consignment Issue

60
Q

schedule line category is defined with…

A

a two-character key

first char indicates the sales process

  • A = Inquiry
  • B = Quotation
  • C = Order
  • D = Returns

second char indicates what happens to the schedule line within logistics.

  • D = No inventory management
  • X = No inventory management with goods issue
  • N = No MRP
  • P = Material requirements planning
  • V = Consumption-based planning
61
Q

Schedule Line Category

A
  • Purchasing
  • Availability check
  • Goods movement
  • Requirements transfer
  • Basic functions
62
Q

The movement type

A

Control which changes to quantities and values are posted to inventory accounting

63
Q

Inventory management

A

Responsible for maintaining the movement types

64
Q

MRP type helps..

A

Propose the schedule line category

65
Q

Schedule lines

A

Contain delivery quantities and dates for a sales document item

66
Q

Completion Rule and Reference Status

A
  • Completion rule A:
    • An inquiry item is given “Completed” status as soon as it has been referred to in a quotation.
  • Completion rule B:
    • A quotation item is not given “Completed” status until the complete quantity has been copied to the subsequent order. If only some of the quantity is copied, the quotation item is given the status “Partially referred”.
67
Q

copying control

A

determine which document types can be copied to another document type

You set up copying control for header, item, and schedule line levels to match the structure of your sales document.

68
Q

To control the copying procedure, at each level you create…

A
  • Routines for data transfer:
  • Copying Requirements
  • Switches
69
Q

Routines for data transfer

A

These routines control transfer of fields in the preceding document

70
Q

Copying Requirements

A

Here you define requirements that are checked when you create a document with reference. If these requirements are not met in a particular case, the system issues a warning or error message and if necessary, terminates processing

71
Q

Switches

A

There are switches for setting specific controls for each transaction. For example, you can activate or deactivate the transfer of item numbers from the preceding document at header level for sales documents

72
Q

Consignment Fill up

A
  • Order
  • Delivery
  • Picking
  • Goods issue
73
Q

Consignment Issue

A
  • Order
  • Delivery
  • Goods Issue
  • Billing document
74
Q

Consignment Pick-up

A
  • Order
  • Inboud Delivery
  • Goods receipt
75
Q

Consignment Return

A
  • Order
  • Delivery
  • Goods receipt
  • Billing document
76
Q

Incompletion log

A

A list of all essential data in a sales document not yet entered in the system

77
Q

Incompletion procedures

A

Where you define what fields are necessary for completion and assign these procedures to the relevant sales document types, item category, and schedule line category

78
Q

Status group

A

Sign to each field in the incompletion procedure

When you define the status groups, you decide which steps should be prevented if data is missing

79
Q

Business partners

A
  • Customer
  • Vendor
  • Employee
  • Contact person
80
Q

Business relationships

A
  • Vendor sells to Customer
  • Contact person works for Customer
  • Contact person(consultant) for Customer
  • Customer Customer, different sold-to and ship-to
  • Contact person connects with Employee
  • Employee Customer, customer manager
81
Q

Business Partners

A

Represented in SAP by partner type

  • Customer(KU)
    • Sold-to, Ship-to, Payer
  • Vendor(LI)
    • Vendor, Carrier
  • Contact person(AP)
    • Contact person, Purchaser
  • Personnel(PE)
    • Sales Representative
    • Customer Adviser
82
Q

You can also define partners at the header and…

A

item level in the sales documents

83
Q

Partner Determination Procedure

A
  1. Define Partner Functions
  2. Partner determination for
    1. sales documents,
      1. assign document types
    2. customer master records
      1. assign account group
84
Q

account group

A

Determines,

  • For each data field, whether it is displayed or not and whether maintenance is mandatory, optional, or not possible
  • The number range
  • A number of other control elements, such as for partners and texts of the customer master
85
Q

Outline agreements

A

Customers and vendors agree on the goods to be provided under certain conditions and within a specific period of time. Outline agreements streamline business processes for both partners in a business relationship.

86
Q

Scheduling Agreement

A

Outline agreement valid for a certain period time.

Contains fixed delivery dates and quantities contained in the schedule lines

87
Q

Quantity Contracts

A
  • An outline agreement between you and your customer that is valid for a certain time period.
  • The contract does not contain any schedule lines, delivery quantities, or delivery dates.
  • The same functions are available in contracts as in orders.
  • You can also agree on special price agreements or delivery times.
  • Customer fulfills the contract with individual releases
  • Schedule lines are created in the release order when it is placed.
  • The release order is then processed like a standard order.
  • Any special agreements regarding prices or delivery deadlines are copied from the contract.
88
Q

Release orders

A

Created with reference to a contract

89
Q

Value Contract

A

An outline agreement between you and your customer

Specifies that your customer agrees to purchase a fixed value (target amount) of goods and services during a defined period.

can contain other agreements between you and your customer that are checked in the release orders:

  • Special price agreements
  • Customer restrictions
  • Material restrictions
90
Q

You can restrict materials allowed in a value contract..

A
  • Using product hiearchy
  • list of valid materials
  • assortment module
91
Q

Assortment modules

A

maintained in the master data for products

define a validity period for each material in the assortment module

92
Q

Billing a release order:

A

You can use the standard order OR for release orders. Billing can be either order-related or delivery-related

93
Q

Billing a value contract

A

Order type WA exists in the standard system for the release. The value contract is then billed according to the order

94
Q

WK1 Value Contract

A

Refers to different materials and services

Item Category: WKN

Item Usage: VCTR

No item category group

95
Q

WK2 Value Contract

A

Contact contains only one material

item category: WKC

Item category group: VCIT

No item usage

96
Q

Check partner authorization field

A

The sales order can be set up as a customer list (rule A) or via the customer hierarchy (rule B).

97
Q

Material Determination

A

A tool for automatically exchanging materials in a sales document

98
Q

material listing is controlled by…

A

the condition technique

99
Q

Material Listing

A

Used when you want to make sure the customer only receives specific materials

100
Q

Material Exclusion

A

Used when you want to ensure that the customer does not receive certain items which are listed for exclusion

101
Q

inclusive bonus quantity

A

Free goods part of the order quantity not included in the invoice

102
Q

exclusive bonus quantities

A

extra goods that are free of charge

103
Q

Free good calculation rules

A

You offer to supply 20 units of free goods for a free goods quantity of 100 units.

The customer orders 162 units (document quantity).

  • Rule 1 Prorated: 32 units of free goods [162*(20/100) = rounded down]
  • Rule 2 Related to units: 20 units of free goods [100*(20/100) = rounded down]
  • Rule 3 Whole units: 0 units free goods [162 is not a complete unit of 100]
104
Q

free goods quantity

A

the quantity from which the discount is calculated (not the minimum quantity).

105
Q

Additional quantity

A

The quantity delivered free-of-charge.

106
Q
A

SAP S/4 Hana (1 decks)

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