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Microsoft 365 > outlook shortcuts > Flashcards

outlook shortcuts Flashcards

1
Q

Switch to Mail.

A

Ctrl+1

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2
Q

Switch to Calendar.

A

Ctrl+2

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3
Q

Switch to Contacts.

A

Ctrl+3

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4
Q

Switch to Tasks.

A

Ctrl+4

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5
Q

Switch to Notes.

A

Ctrl+5

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6
Q

Switch to Folder List in Folder Pane.

A

Ctrl+6

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7
Q

Switch to Shortcuts.

A

Ctrl+7

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8
Q

Switch to next message (with message open).

A

Ctrl+Period

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9
Q

Switch to previous message (with message open).

A

Ctrl+Comma

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10
Q

Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

A

Ctrl+Shift+Tab or Shift+Tab

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11
Q

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar.

A

Tab

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12
Q

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.

A

F6

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13
Q

Move around message header lines in the Folder Pane or an open message.

A

Ctrl+Tab

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14
Q

Move around within the Folder Pane.

A

Arrow keys

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15
Q

Go to a different folder.

A

Ctrl+Y

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16
Q

Go to the Search box.

A

F3 or Ctrl+E

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17
Q

In the Reading Pane, go to the previous message.

A

Alt+Up Arrow or Ctrl+Comma or Alt+Page Up

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18
Q

In the Reading Pane, page down through text.

A

Spacebar

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19
Q

In the Reading Pane, page up through text.

A

Shift+Spacebar

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20
Q

Collapse or expand a group in the email message list.

A

Left Arrow or Right Arrow, respectively

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21
Q

Go back to previous view in main Outlook window.

A

Alt+B or Alt+Left Arrow

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22
Q

Go forward to next view in main Outlook window.

A

Alt+Right Arrow

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23
Q

Select the InfoBar and, if available, show the menu of commands.

A

Ctrl+Shift+W

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24
Q

Search Find a message or other item.

A

Ctrl+E

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25
Q

Clear the search results.

A

Esc

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26
Q

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.

A

Ctrl+Alt+A

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27
Q

Search Use Advanced Find.

A

Ctrl+Shift+F

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28
Q

Create a Search Folder.

A

Ctrl+Shift+P

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29
Q

Search Search for text within an open item.

A

F4

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30
Q

Search Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.

A

Ctrl+H

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31
Q

Expand search to include items from the current folder.

A

Ctrl+Alt+K

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32
Q

Expand search to include subfolders.

A

Ctrl+Alt+Z

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33
Q

Open the Flag for Follow Up dialog box to assign a flag.

A

Ctrl+Shift+G

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34
Q

Delete the selected category from the list in the Color Categories dialog box.

A

Alt+D

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35
Q

Create an appointment.

A

Ctrl+Shift+A

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36
Q

Create a contact.

A

Ctrl+Shift+C

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37
Q

Create a contact group.

A

Ctrl+Shift+L

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38
Q

Create a fax.

A

Ctrl+Shift+X

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39
Q

Create a folder.

A

Ctrl+Shift+E

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40
Q

Create a meeting request.

A

Ctrl+Shift+Q

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41
Q

Create a message.

A

Ctrl+Shift+M

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42
Q

Create a note.

A

Ctrl+Shift+N

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43
Q

Create a Microsoft Office document.

A

Ctrl+Shift+H

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44
Q

Post to this folder.

A

Ctrl+Shift+S

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45
Q

Post a reply in this folder.

A

Ctrl+T

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46
Q

Create a Search Folder.

A

Ctrl+Shift+P

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47
Q

Create a task.

A

Ctrl+Shift+K

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48
Q

Create a task request.

A

Ctrl+Shift+U

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49
Q

Save (except in Tasks).

A

Ctrl+S or Shift+F12

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50
Q

Save and close (except in Mail).

A

Alt+S

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51
Q

Save as (only in Mail).

A

F12

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52
Q

Undo.

A

Ctrl+Z or Alt+Backspace

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53
Q

Delete an item.

A

Ctrl+D

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54
Q

Print.

A

Ctrl+P

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55
Q

Copy an item.

A

Ctrl+Shift+Y

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56
Q

Move an item.

A

Ctrl+Shift+V

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57
Q

Check names.

A

Ctrl+K

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58
Q

Check spelling.

A

F7

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59
Q

Flag for follow-up.

A

Ctrl+Shift+G

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60
Q

Forward.

A

Ctrl+F

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61
Q

Send or post or invite all.

A

Alt+S

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62
Q

Enable editing in a field (except in Mail or Icon view).

A

F2

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63
Q

Left align text.

A

Ctrl+L

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64
Q

Center text.

A

Ctrl+E

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65
Q

Right align text.

A

Ctrl+R

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66
Q

Switch to Inbox.

A

Ctrl+Shift+I

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67
Q

Switch to Outbox.

A

Ctrl+Shift+O

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68
Q

Choose the account from which to send a message.

A

Ctrl+Tab (with focus on the To box), and then Tab to the Accounts button

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69
Q

Mail Check names.

A

Ctrl+K

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70
Q

Send.

A

Alt+S

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71
Q

Reply to a message.

A

Ctrl+R

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72
Q

Reply all to a message.

A

Ctrl+Shift+R

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73
Q

Reply with meeting request.

A

Ctrl+Alt+R

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74
Q

Forward a message.

A

Ctrl+F

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75
Q

Mark a message as not junk.

A

Ctrl+ Alt+J

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76
Q

Display blocked external content (in a message).

A

Ctrl+Shift+I

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77
Q

Mail Post to a folder.

A

Ctrl+ Shift+S

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78
Q

Mail Apply Normal style.

A

Ctrl+Shift+N

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79
Q

Check for new messages.

A

Ctrl+M or F9

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80
Q

Go to the previous message.

A

Up Arrow

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81
Q

Go to the next message.

A

Down Arrow

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82
Q

Create a message (when in Mail).

A

Ctrl+N

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83
Q

Create a message (from any Outlook view).

A

Ctrl+Shift+M

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84
Q

Open a received message.

A

Ctrl+O

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85
Q

Delete and Ignore a Conversation.

A

Ctrl+Shift+D

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86
Q

Open the Address Book.

A

Ctrl+Shift+B

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87
Q

Add a Quick Flag to an unopened message.

A

Insert

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88
Q

Display the Flag for Follow Up dialog box.

A

Ctrl+Shift+G

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89
Q

Mark as read.

A

Ctrl+Q

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90
Q

Mark as unread.

A

Ctrl+U

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91
Q

Open the Mail Tip in the selected message.

A

Ctrl+Shift+W

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92
Q

Mail Find or replace.

A

F4

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93
Q

Mail Find next.

A

Shift+F4

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94
Q

Mail Send.

A

Ctrl+Enter

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95
Q

Mail Print.

A

Ctrl+P

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96
Q

Mail Forward.

A

Ctrl+F

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97
Q

Forward as attachment.

A

Ctrl+Alt+F

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98
Q

Mail Show the properties for the selected item.

A

Alt+Enter

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99
Q

Mail Create a multimedia message

A

Ctrl+Shift+U

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100
Q

Mail Mark for Download.

A

Ctrl+Alt+M

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101
Q

Mail Clear Mark for Download.

A

Ctrl+Alt+U

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102
Q

Mail Display Send/Receive progress.

A

Ctrl+B (when a Send/Receive is in progress)

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103
Q

Create an appointment (when in Calendar).

A

Ctrl+N

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104
Q

Create an appointment (in any Outlook view).

A

Ctrl+Shift+A

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105
Q

Create a meeting request.

A

Ctrl+Shift+Q

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106
Q

Calendar Forward an appointment or meeting.

A

Ctrl+F

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107
Q

Calendar Reply to a meeting request with a message.

A

Ctrl+R

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108
Q

Calendar Reply All to a meeting request with a message.

A

Ctrl+Shift+R

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109
Q

Show 1 day in the calendar.

A

Alt+1

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110
Q

Show 2 days in the calendar.

A

Alt+2

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111
Q

Show 3 days in the calendar.

A

Alt+3

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112
Q

Show 4 days in the calendar.

A

Alt+4

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113
Q

Show 5 days in the calendar.

A

Alt+5

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114
Q

Show 6 days in the calendar.

A

Alt+6

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115
Q

Show 7 days in the calendar.

A

Alt+7

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116
Q

Show 8 days in the calendar.

A

Alt+8

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117
Q

Show 9 days in the calendar.

A

Alt+9

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118
Q

Show 10 days in the calendar.

A

Alt+0

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119
Q

Calendar Go to a date.

A

Ctrl+G

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120
Q

Switch to Month view.

A

Alt+= or Ctrl+Alt+4

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121
Q

Go to the next day.

A

Ctrl+Right Arrow

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122
Q

Go to the next week.

A

Alt+Down Arrow

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123
Q

Go to the next month.

A

Alt+Page Down

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124
Q

Go to the previous day.

A

Ctrl+Left Arrow

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125
Q

Go to the previous week.

A

Alt+Up Arrow

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126
Q

Go to the previous month.

A

Alt+Page Up

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127
Q

Go to the start of the week.

A

Alt+Home

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128
Q

Go to the end of the week.

A

Alt+End

129
Q

Switch to Full Week view.

A

Alt+Minus Sign or Ctrl+Alt+3

130
Q

Switch to Work Week view.

A

Ctrl+Alt+2

131
Q

Go to previous appointment.

A

Ctrl+Comma or Ctrl+Shift+Comma

132
Q

Go to next appointment.

A

Ctrl+Period or Ctrl+Shift+Period

133
Q

Set up recurrence for an open appointment or meeting.

A

Ctrl+G

135
Q

People Dial a new call.

A

Ctrl+Shift+D

136
Q

People Find a contact or other item (Search).

A

F3 or Ctrl+E

137
Q

People Enter a name in the Search Address Books box.

A

F11

138
Q

People In Table or List view of contacts, go to first contact that starts with a specific letter.

A

Shift+letter

139
Q

People Select all contacts.

A

Ctrl+A

140
Q

People Create a message with selected contact as subject.

A

Ctrl+F

141
Q

Create a contact (when in Contacts).

A

Ctrl+N

142
Q

Create a contact (from any Outlook view).

A

Ctrl+Shift+C

143
Q

Open a contact form for the selected contact.

A

Ctrl+O

144
Q

Create a contact group.

A

Ctrl+Shift+L

145
Q

People Print.

A

Ctrl+P

146
Q

Update a list of contact group members.

A

F5

147
Q

People Go to a different folder.

A

Ctrl+Y

148
Q

Open the Address Book.

A

Ctrl+Shift+B

149
Q

People Use Advanced Find.

A

Ctrl+Shift+F

150
Q

In an open contact, open the next contact listed.

A

Ctrl+Shift+Period

151
Q

Find a contact.

A

F11

152
Q

Close a contact.

A

ESC

153
Q

Send a fax to the selected contact.

A

Ctrl+Shift+X

154
Q

Open the Check Address dialog box.

A

Alt+D

155
Q

In a contact form, under Internet, display the Email 1 information.

A

Alt+Shift+1

156
Q

In a contact form, under Internet, display the Email 2 information.

A

Alt+Shift+2

157
Q

In a contact form, under Internet, display the Email 3 information.

A

Alt+Shift+3

158
Q

In the Electronic Business Cards dialog box Open the Add list.

A

Alt+A

159
Q

In the Electronic Business Cards dialog box Select text in Label box when the field with a label assigned is selected.

A

Alt+B

160
Q

In the Electronic Business Cards dialog box Open the Add Card Picture dialog box.

A

Alt+C

161
Q

In the Electronic Business Cards dialog box Place cursor at beginning of Edit box.

A

Alt+E

162
Q

In the Electronic Business Cards dialog box Select the Fields box.

A

Alt+F

163
Q

In the Electronic Business Cards dialog box Select the Image Align drop-down list.

A

Alt+G

164
Q

In the Electronic Business Cards dialog box Select color palette for background.

A

Alt+K, then Enter

165
Q

In the Electronic Business Cards dialog box Select Layout drop-down list.

A

Alt+L

166
Q

In the Electronic Business Cards dialog box Remove a selected field from the Fields box.

A

Alt+R

167
Q

Accept a task request.

A

Alt+C

168
Q

Decline a task request.

A

Alt+D

169
Q

Find a task or other item.

A

Ctrl+E

170
Q

Tasks Open the Go to Folder dialog box.

A

Ctrl+Y

171
Q

Create a task (when in Tasks).

A

Ctrl+N

172
Q

Create a task (from any Outlook view).

A

Ctrl+Shift+K

173
Q

Tasks Open selected item.

A

Ctrl+O

174
Q

Tasks Print selected item.

A

Ctrl+P

175
Q

Tasks Select all items.

A

Ctrl+A

176
Q

Tasks Delete selected item.

A

Ctrl+D

177
Q

Forward a task as an attachment.

A

Ctrl+F

178
Q

Create a task request.

A

Ctrl+Shift+Alt+U

179
Q

Tasks Switch between the Folder Pane, Tasks list, and To-Do Bar.

A

Tab or Shift+Tab

180
Q

Tasks Undo last action.

A

Ctrl+Z

181
Q

Tasks Flag an item or mark complete.

A

Insert

182
Q

Display the Format menu.

A

Alt+O

183
Q

Display the Font dialog box.

A

Ctrl+Shift+P

184
Q

Switch case (with text selected).

A

Shift+F3

185
Q

Format letters as small capitals.

A

Ctrl+Shift+K

186
Q

Make letters bold.

A

Ctrl+B

187
Q

Add bullets.

A

Ctrl+Shift+L

188
Q

Make letters italic.

A

Ctrl+I

189
Q

Increase indent.

A

Ctrl+T

190
Q

Decrease indent.

A

Ctrl+Shift+T

191
Q

Left align.

A

Ctrl+L

192
Q

Center.

A

Ctrl+E

193
Q

Underline.

A

Ctrl+U

194
Q

Increase font size.

A

Ctrl+] or Ctrl+Shift+>

195
Q

Decrease font size.

A

Ctrl+[ or Ctrl+Shift+<

196
Q

Cut.

A

Ctrl+X or Shift+Delete

197
Q

Copy.

A

Ctrl+C or Ctrl+Insert

200
Q

Paste.

A

Ctrl+V or Shift+Insert

201
Q

Clear formatting.

A

Ctrl+Shift+Z or Ctrl+Spacebar

202
Q

Delete the next word.

A

Ctrl+Shift+H

203
Q

Stretch a paragraph to fit between the margins.

A

Ctrl+Shift+J

204
Q

Apply styles.

A

Ctrl+Shift+S

205
Q

Create a hanging indent.

A

Ctrl+T

206
Q

Insert a hyperlink.

A

Ctrl+K

207
Q

Left align a paragraph.

A

Ctrl+L

208
Q

Right align a paragraph.

A

Ctrl+R

209
Q

Reduce a hanging indent.

A

Ctrl+Shift+T

210
Q

Remove paragraph formatting.

A

Ctrl+Q

211
Q

Edit a URL in the body of an item.

A

Hold down Ctrl and click the mouse button.

212
Q

Insert a hyperlink.

A

Ctrl+K

213
Q

Open Print tab in Backstage view.

A

Press Alt+F, and then press P

214
Q

To print an item from an open window.

A

Alt+F, press P, and then press F and press 1

215
Q

Open Page Setup from Print Preview.

A

Alt+S or Alt+U

216
Q

To select a printer from Print Preview.

A

Alt+F, press P, and then press I

217
Q

To Define Print Styles.

A

Alt+F, press P, and then press L

218
Q

To open Print Options.

A

Alt+F, press P, and then press R

219
Q

Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.

A

F9

220
Q

Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).

A

Shift+F9

221
Q

Start a send/receive.

A

Ctrl+M

222
Q

Define Send/Receive groups.

A

Ctrl+Alt+S

223
Q

Open Visual Basic Editor.

A

Alt+F11

224
Q

Play macro.

A

Alt+F8

225
Q

Create an Office InfoPath form.

A

Click in an InfoPath folder, and then Ctrl+N.

226
Q

Choose a Microsoft InfoPath form.

A

Ctrl+Shift+Alt+T

227
Q

Table view Open an item.

A

Enter

228
Q

Table view Select all items.

A

Ctrl+A

229
Q

Table view Go to the item at the bottom of the screen.

A

Page Down

230
Q

Table view Go to the item at the top of the screen.

A

Page Up

231
Q

Table view Extend or reduce the selected items by one item.

A

Shift+Up Arrow or Shift+Down Arrow, respectively

232
Q

Table view Go to the next or previous item without extending the selection.

A

Ctrl+Up Arrow or Ctrl+Down Arrow, respectively

233
Q

Table view Select or cancel selection of the active item.

A

Ctrl+Spacebar

234
Q

Expand a single selected group.

A

Right Arrow

235
Q

Collapse a single selected group.

A

Left Arrow

236
Q

Select the previous group.

A

Up Arrow

237
Q

Select the next group.

A

Down Arrow

238
Q

Select the first group.

A

Home

239
Q

Select the last group.

A

End

240
Q

Select the first item on screen in an expanded group or the first item off screen to the right.

A

Right Arrow

241
Q

Calendar Day/Week/Month view View from 1 through 9 days.

A

Alt+key for number of days

242
Q

Calendar Day/Week/Month view View 10 days.

A

Alt+0 (zero)

243
Q

Calendar Day/Week/Month view Switch to weeks.

A

Alt+Minus Sign

244
Q

Calendar Day/Week/Month view Switch to months.

A

Alt+=

245
Q

Calendar Day/Week/Month view Move between Calendar, TaskPad, and the Folder List.

A

Ctrl+Tab or F6

246
Q

Calendar Day/Week/Month view Select the previous appointment.

A

Shift+Tab

247
Q

Calendar Day/Week/Month view Go to the previous day.

A

Left Arrow

248
Q

Calendar Day/Week/Month view Go to the next day.

A

Right Arrow

249
Q

Calendar Day/Week/Month view Go to the same day in the next week.

A

Alt+Down Arrow

250
Q

Calendar Day/Week/Month view Go to the same day in the previous week.

A

Alt+Up Arrow

251
Q

Day view Select the time that begins your work day.

A

HOME

252
Q

Day view Select the time that ends your work day.

A

END

253
Q

Day view Select the previous block of time.

A

Up Arrow

254
Q

Day viewSelect the next block of time.

A

Down Arrow

255
Q

Day view Select the block of time at the top of the screen.

A

Page Up

256
Q

Day view Select the block of time at the bottom of the screen.

A

Page Down

257
Q

Day view Extend or reduce the selected time.

A

Shift+Up Arrow or Shift+Down Arrow, respectively

258
Q

Day view Move an appointment up or down.

A

With the cursor in the appointment, Alt+Up Arrow or Alt+Down Arrow, respectively

259
Q

Day view Change an appointment’s start or end time.

A

With the cursor in the appointment, Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively

260
Q

Move selected item to the same day in the next week.

A

Alt+Down Arrow

261
Q

Move selected item to the same day in the previous week.

A

Alt+Up Arrow

262
Q

Week view Go to the start of work hours for the selected day.

A

Home

263
Q

Week view Go to the end of work hours for the selected day.

A

End

264
Q

Week view Go up one page view in the selected day.

A

Page Up

265
Q

Week view Go down one page view in the selected day.

A

Page Down

266
Q

Week view Change the duration of the selected block of time.

A

Shift+Left Arrow, Shift+Right Arrow, Shift+Up Arrow, or Shift+Down Arrow; or Shift+Home or Shift+End

267
Q

Month view Go to the first day of the week.

A

Home

268
Q

Month view Go to the same day of the week in the previous page.

A

Page Up

269
Q

Month view Go to the same day of the week in the next page.

A

Page Down

270
Q

Go to the first day of the current week.

A

Alt+Home

271
Q

Go to the last day of the current week.

A

Alt+End

272
Q

Go to the same day in the previous week.

A

Alt+Up Arrow

273
Q

Go to the same day in the next week.

A

Alt+Down Arrow

274
Q

Select a specific card in the list.

A

One or more letters of the name that the card is filed under or the name of the field that you are sorting by

275
Q

Select the previous card.

A

Up Arrow

276
Q

Select the next card.

A

Down Arrow

277
Q

Select the first card in the list.

A

Home

278
Q

Select the last card in the list.

A

End

279
Q

Select the first card on the current page.

A

Page Up

280
Q

Select the first card on the next page.

A

Page Down

281
Q

Select the closest card in the next column.

A

Right Arrow

282
Q

Select the closest card in the previous column.

A

Left Arrow

283
Q

Select or cancel selection of the active card.

A

Ctrl+Spacebar

284
Q

Extend the selection to the previous card and cancel selection of cards after the starting point.

A

Shift+Up Arrow

285
Q

Extend the selection to the next card and cancel selection of cards before the starting point.

A

Shift+Down Arrow

286
Q

Extend the selection to the previous card, regardless of the starting point.

A

Ctrl+Shift+Up Arrow

287
Q

Extend the selection to the next card, regardless of the starting point.

A

Ctrl+Shift+Down Arrow

288
Q

Extend the selection to the first card in the list.

A

Shift+Home

289
Q

Extend the selection to the last card in the list.

A

Shift+End

290
Q

Extend the selection to the first card on the previous page.

A

Shift+Page Up

291
Q

Extend the selection to the last card on the last page.

A

Shift+Page Down

292
Q

Move to the next field and control.

A

Tab

293
Q

Move to the previous field and control.

A

Shift+Tab

294
Q

Close the active card.

A

Enter

295
Q

Add a line in a multiline field.

A

Enter

296
Q

Move to the beginning of a line.

A

Home

297
Q

Move to the end of a line.

A

End

298
Q

Move to the beginning of a multiline field.

A

Page Up

299
Q

Move to the end of a multiline field.

A

Page Down

300
Q

Move to the previous line in a multiline field.

A

Up Arrow

301
Q

Move to the next line in a multiline field.

A

Down Arrow

302
Q

Move to the previous character in a field.

A

Left Arrow

303
Q

Move to the next character in a field.

A

Right Arrow

304
Q

Timeline view (Tasks) Select the previous item.

A

Left Arrow

305
Q

Timeline view (Tasks) Select the next item.

A

Right Arrow

306
Q

Timeline view (Tasks) Select several adjacent items.

A

Shift+Left Arrow or Shift+Right Arrow

307
Q

Timeline view (Tasks) Select several nonadjacent items.

A

Ctrl+Left Arrow+Spacebar or Ctrl+Right Arrow+Spacebar

308
Q

Timeline view (Tasks) Open the selected items.

A

Enter

309
Q

Timeline view (Tasks) Select the first item on the timeline (if items are not grouped) or the first item in the group.

A

Home

310
Q

Timeline view (Tasks) Select the last item on the timeline (if items are not grouped) or the last item in the group.

A

End

311
Q

Timeline view (Tasks) Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.

A

Ctrl+Home

312
Q

Timeline view (Tasks) Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.

A

Ctrl+End

313
Q

Expand the group.

A

Enter or Right Arrow

314
Q

Collapse the group.

A

Enter or Left Arrow

315
Q

Select the previous group.

A

Up Arrow

316
Q

Select the next group.

A

Down Arrow

317
Q

Select the first group on the timeline.

A

Home

318
Q

Select the last group on the timeline.

A

End

319
Q

Select the first item on screen in an expanded group or the first item off screen to the right.

A

Right Arrow

320
Q

Move back in increments of time that are the same as those shown on the time scale.

A

Left Arrow

321
Q

Move forward in increments of time that are the same as those shown on the time scale.

A

Right Arrow

322
Q

Switch between active view, To-Do Bar, Search and back to active view.

A

Tab and Shift+Tab

Microsoft 365 (1 decks)

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