outlook shortcuts Flashcards
1
Q
Switch to Mail.
A
Ctrl+1
2
Q
Switch to Calendar.
A
Ctrl+2
3
Q
Switch to Contacts.
A
Ctrl+3
4
Q
Switch to Tasks.
A
Ctrl+4
5
Q
Switch to Notes.
A
Ctrl+5
6
Q
Switch to Folder List in Folder Pane.
A
Ctrl+6
7
Q
Switch to Shortcuts.
A
Ctrl+7
8
Q
Switch to next message (with message open).
A
Ctrl+Period
9
Q
Switch to previous message (with message open).
A
Ctrl+Comma
10
Q
Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
A
Ctrl+Shift+Tab or Shift+Tab
11
Q
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar.
A
Tab
12
Q
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.
A
F6
13
Q
Move around message header lines in the Folder Pane or an open message.
A
Ctrl+Tab
14
Q
Move around within the Folder Pane.
A
Arrow keys
15
Q
Go to a different folder.
A
Ctrl+Y
16
Q
Go to the Search box.
A
F3 or Ctrl+E
17
Q
In the Reading Pane, go to the previous message.
A
Alt+Up Arrow or Ctrl+Comma or Alt+Page Up
18
Q
In the Reading Pane, page down through text.
A
Spacebar
19
Q
In the Reading Pane, page up through text.
A
Shift+Spacebar
20
Q
Collapse or expand a group in the email message list.
A
Left Arrow or Right Arrow, respectively
21
Q
Go back to previous view in main Outlook window.
A
Alt+B or Alt+Left Arrow
22
Q
Go forward to next view in main Outlook window.
A
Alt+Right Arrow
23
Q
Select the InfoBar and, if available, show the menu of commands.
A
Ctrl+Shift+W
24
Q
Search Find a message or other item.
A
Ctrl+E
25
Clear the search results.
Esc
26
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
Ctrl+Alt+A
27
Search Use Advanced Find.
Ctrl+Shift+F
28
Create a Search Folder.
Ctrl+Shift+P
29
Search Search for text within an open item.
F4
30
Search Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.
Ctrl+H
31
Expand search to include items from the current folder.
Ctrl+Alt+K
32
Expand search to include subfolders.
Ctrl+Alt+Z
33
Open the Flag for Follow Up dialog box to assign a flag.
Ctrl+Shift+G
34
Delete the selected category from the list in the Color Categories dialog box.
Alt+D
35
Create an appointment.
Ctrl+Shift+A
36
Create a contact.
Ctrl+Shift+C
37
Create a contact group.
Ctrl+Shift+L
38
Create a fax.
Ctrl+Shift+X
39
Create a folder.
Ctrl+Shift+E
40
Create a meeting request.
Ctrl+Shift+Q
41
Create a message.
Ctrl+Shift+M
42
Create a note.
Ctrl+Shift+N
43
Create a Microsoft Office document.
Ctrl+Shift+H
44
Post to this folder.
Ctrl+Shift+S
45
Post a reply in this folder.
Ctrl+T
46
Create a Search Folder.
Ctrl+Shift+P
47
Create a task.
Ctrl+Shift+K
48
Create a task request.
Ctrl+Shift+U
49
Save (except in Tasks).
Ctrl+S or Shift+F12
50
Save and close (except in Mail).
Alt+S
51
Save as (only in Mail).
F12
52
Undo.
Ctrl+Z or Alt+Backspace
53
Delete an item.
Ctrl+D
54
Print.
Ctrl+P
55
Copy an item.
Ctrl+Shift+Y
56
Move an item.
Ctrl+Shift+V
57
Check names.
Ctrl+K
58
Check spelling.
F7
59
Flag for follow-up.
Ctrl+Shift+G
60
Forward.
Ctrl+F
61
Send or post or invite all.
Alt+S
62
Enable editing in a field (except in Mail or Icon view).
F2
63
Left align text.
Ctrl+L
64
Center text.
Ctrl+E
65
Right align text.
Ctrl+R
66
Switch to Inbox.
Ctrl+Shift+I
67
Switch to Outbox.
Ctrl+Shift+O
68
Choose the account from which to send a message.
Ctrl+Tab (with focus on the To box), and then Tab to the Accounts button
69
Mail Check names.
Ctrl+K
70
Send.
Alt+S
71
Reply to a message.
Ctrl+R
72
Reply all to a message.
Ctrl+Shift+R
73
Reply with meeting request.
Ctrl+Alt+R
74
Forward a message.
Ctrl+F
75
Mark a message as not junk.
Ctrl+ Alt+J
76
Display blocked external content (in a message).
Ctrl+Shift+I
77
Mail Post to a folder.
Ctrl+ Shift+S
78
Mail Apply Normal style.
Ctrl+Shift+N
79
Check for new messages.
Ctrl+M or F9
80
Go to the previous message.
Up Arrow
81
Go to the next message.
Down Arrow
82
Create a message (when in Mail).
Ctrl+N
83
Create a message (from any Outlook view).
Ctrl+Shift+M
84
Open a received message.
Ctrl+O
85
Delete and Ignore a Conversation.
Ctrl+Shift+D
86
Open the Address Book.
Ctrl+Shift+B
87
Add a Quick Flag to an unopened message.
Insert
88
Display the Flag for Follow Up dialog box.
Ctrl+Shift+G
89
Mark as read.
Ctrl+Q
90
Mark as unread.
Ctrl+U
91
Open the Mail Tip in the selected message.
Ctrl+Shift+W
92
Mail Find or replace.
F4
93
Mail Find next.
Shift+F4
94
Mail Send.
Ctrl+Enter
95
Mail Print.
Ctrl+P
96
Mail Forward.
Ctrl+F
97
Forward as attachment.
Ctrl+Alt+F
98
Mail Show the properties for the selected item.
Alt+Enter
99
Mail Create a multimedia message
Ctrl+Shift+U
100
Mail Mark for Download.
Ctrl+Alt+M
101
Mail Clear Mark for Download.
Ctrl+Alt+U
102
Mail Display Send/Receive progress.
Ctrl+B (when a Send/Receive is in progress)
103
Create an appointment (when in Calendar).
Ctrl+N
104
Create an appointment (in any Outlook view).
Ctrl+Shift+A
105
Create a meeting request.
Ctrl+Shift+Q
106
Calendar Forward an appointment or meeting.
Ctrl+F
107
Calendar Reply to a meeting request with a message.
Ctrl+R
108
Calendar Reply All to a meeting request with a message.
Ctrl+Shift+R
109
Show 1 day in the calendar.
Alt+1
110
Show 2 days in the calendar.
Alt+2
111
Show 3 days in the calendar.
Alt+3
112
Show 4 days in the calendar.
Alt+4
113
Show 5 days in the calendar.
Alt+5
114
Show 6 days in the calendar.
Alt+6
115
Show 7 days in the calendar.
Alt+7
116
Show 8 days in the calendar.
Alt+8
117
Show 9 days in the calendar.
Alt+9
118
Show 10 days in the calendar.
Alt+0
119
Calendar Go to a date.
Ctrl+G
120
Switch to Month view.
Alt+= or Ctrl+Alt+4
121
Go to the next day.
Ctrl+Right Arrow
122
Go to the next week.
Alt+Down Arrow
123
Go to the next month.
Alt+Page Down
124
Go to the previous day.
Ctrl+Left Arrow
125
Go to the previous week.
Alt+Up Arrow
126
Go to the previous month.
Alt+Page Up
127
Go to the start of the week.
Alt+Home
128
Go to the end of the week.
Alt+End
129
Switch to Full Week view.
Alt+Minus Sign or Ctrl+Alt+3
130
Switch to Work Week view.
Ctrl+Alt+2
131
Go to previous appointment.
Ctrl+Comma or Ctrl+Shift+Comma
132
Go to next appointment.
Ctrl+Period or Ctrl+Shift+Period
133
Set up recurrence for an open appointment or meeting.
Ctrl+G
135
People Dial a new call.
Ctrl+Shift+D
136
People Find a contact or other item (Search).
F3 or Ctrl+E
137
People Enter a name in the Search Address Books box.
F11
138
People In Table or List view of contacts, go to first contact that starts with a specific letter.
Shift+letter
139
People Select all contacts.
Ctrl+A
140
People Create a message with selected contact as subject.
Ctrl+F
141
Create a contact (when in Contacts).
Ctrl+N
142
Create a contact (from any Outlook view).
Ctrl+Shift+C
143
Open a contact form for the selected contact.
Ctrl+O
144
Create a contact group.
Ctrl+Shift+L
145
People Print.
Ctrl+P
146
Update a list of contact group members.
F5
147
People Go to a different folder.
Ctrl+Y
148
Open the Address Book.
Ctrl+Shift+B
149
People Use Advanced Find.
Ctrl+Shift+F
150
In an open contact, open the next contact listed.
Ctrl+Shift+Period
151
Find a contact.
F11
152
Close a contact.
ESC
153
Send a fax to the selected contact.
Ctrl+Shift+X
154
Open the Check Address dialog box.
Alt+D
155
In a contact form, under Internet, display the Email 1 information.
Alt+Shift+1
156
In a contact form, under Internet, display the Email 2 information.
Alt+Shift+2
157
In a contact form, under Internet, display the Email 3 information.
Alt+Shift+3
158
In the Electronic Business Cards dialog box Open the Add list.
Alt+A
159
In the Electronic Business Cards dialog box Select text in Label box when the field with a label assigned is selected.
Alt+B
160
In the Electronic Business Cards dialog box Open the Add Card Picture dialog box.
Alt+C
161
In the Electronic Business Cards dialog box Place cursor at beginning of Edit box.
Alt+E
162
In the Electronic Business Cards dialog box Select the Fields box.
Alt+F
163
In the Electronic Business Cards dialog box Select the Image Align drop-down list.
Alt+G
164
In the Electronic Business Cards dialog box Select color palette for background.
Alt+K, then Enter
165
In the Electronic Business Cards dialog box Select Layout drop-down list.
Alt+L
166
In the Electronic Business Cards dialog box Remove a selected field from the Fields box.
Alt+R
167
Accept a task request.
Alt+C
168
Decline a task request.
Alt+D
169
Find a task or other item.
Ctrl+E
170
Tasks Open the Go to Folder dialog box.
Ctrl+Y
171
Create a task (when in Tasks).
Ctrl+N
172
Create a task (from any Outlook view).
Ctrl+Shift+K
173
Tasks Open selected item.
Ctrl+O
174
Tasks Print selected item.
Ctrl+P
175
Tasks Select all items.
Ctrl+A
176
Tasks Delete selected item.
Ctrl+D
177
Forward a task as an attachment.
Ctrl+F
178
Create a task request.
Ctrl+Shift+Alt+U
179
Tasks Switch between the Folder Pane, Tasks list, and To-Do Bar.
Tab or Shift+Tab
180
Tasks Undo last action.
Ctrl+Z
181
Tasks Flag an item or mark complete.
Insert
182
Display the Format menu.
Alt+O
183
Display the Font dialog box.
Ctrl+Shift+P
184
Switch case (with text selected).
Shift+F3
185
Format letters as small capitals.
Ctrl+Shift+K
186
Make letters bold.
Ctrl+B
187
Add bullets.
Ctrl+Shift+L
188
Make letters italic.
Ctrl+I
189
Increase indent.
Ctrl+T
190
Decrease indent.
Ctrl+Shift+T
191
Left align.
Ctrl+L
192
Center.
Ctrl+E
193
Underline.
Ctrl+U
194
Increase font size.
Ctrl+] or Ctrl+Shift+\>
195
Decrease font size.
Ctrl+[ or Ctrl+Shift+\<
196
Cut.
Ctrl+X or Shift+Delete
197
Copy.
Ctrl+C or Ctrl+Insert
200
Paste.
Ctrl+V or Shift+Insert
201
Clear formatting.
Ctrl+Shift+Z or Ctrl+Spacebar
202
Delete the next word.
Ctrl+Shift+H
203
Stretch a paragraph to fit between the margins.
Ctrl+Shift+J
204
Apply styles.
Ctrl+Shift+S
205
Create a hanging indent.
Ctrl+T
206
Insert a hyperlink.
Ctrl+K
207
Left align a paragraph.
Ctrl+L
208
Right align a paragraph.
Ctrl+R
209
Reduce a hanging indent.
Ctrl+Shift+T
210
Remove paragraph formatting.
Ctrl+Q
211
Edit a URL in the body of an item.
Hold down Ctrl and click the mouse button.
212
Insert a hyperlink.
Ctrl+K
213
Open Print tab in Backstage view.
Press Alt+F, and then press P
214
To print an item from an open window.
Alt+F, press P, and then press F and press 1
215
Open Page Setup from Print Preview.
Alt+S or Alt+U
216
To select a printer from Print Preview.
Alt+F, press P, and then press I
217
To Define Print Styles.
Alt+F, press P, and then press L
218
To open Print Options.
Alt+F, press P, and then press R
219
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define.
F9
220
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments).
Shift+F9
221
Start a send/receive.
Ctrl+M
222
Define Send/Receive groups.
Ctrl+Alt+S
223
Open Visual Basic Editor.
Alt+F11
224
Play macro.
Alt+F8
225
Create an Office InfoPath form.
Click in an InfoPath folder, and then Ctrl+N.
226
Choose a Microsoft InfoPath form.
Ctrl+Shift+Alt+T
227
Table view Open an item.
Enter
228
Table view Select all items.
Ctrl+A
229
Table view Go to the item at the bottom of the screen.
Page Down
230
Table view Go to the item at the top of the screen.
Page Up
231
Table view Extend or reduce the selected items by one item.
Shift+Up Arrow or Shift+Down Arrow, respectively
232
Table view Go to the next or previous item without extending the selection.
Ctrl+Up Arrow or Ctrl+Down Arrow, respectively
233
Table view Select or cancel selection of the active item.
Ctrl+Spacebar
234
Expand a single selected group.
Right Arrow
235
Collapse a single selected group.
Left Arrow
236
Select the previous group.
Up Arrow
237
Select the next group.
Down Arrow
238
Select the first group.
Home
239
Select the last group.
End
240
Select the first item on screen in an expanded group or the first item off screen to the right.
Right Arrow
241
Calendar Day/Week/Month view View from 1 through 9 days.
Alt+key for number of days
242
Calendar Day/Week/Month view View 10 days.
Alt+0 (zero)
243
Calendar Day/Week/Month view Switch to weeks.
Alt+Minus Sign
244
Calendar Day/Week/Month view Switch to months.
Alt+=
245
Calendar Day/Week/Month view Move between Calendar, TaskPad, and the Folder List.
Ctrl+Tab or F6
246
Calendar Day/Week/Month view Select the previous appointment.
Shift+Tab
247
Calendar Day/Week/Month view Go to the previous day.
Left Arrow
248
Calendar Day/Week/Month view Go to the next day.
Right Arrow
249
Calendar Day/Week/Month view Go to the same day in the next week.
Alt+Down Arrow
250
Calendar Day/Week/Month view Go to the same day in the previous week.
Alt+Up Arrow
251
Day view Select the time that begins your work day.
HOME
252
Day view Select the time that ends your work day.
END
253
Day view Select the previous block of time.
Up Arrow
254
Day viewSelect the next block of time.
Down Arrow
255
Day view Select the block of time at the top of the screen.
Page Up
256
Day view Select the block of time at the bottom of the screen.
Page Down
257
Day view Extend or reduce the selected time.
Shift+Up Arrow or Shift+Down Arrow, respectively
258
Day view Move an appointment up or down.
With the cursor in the appointment, Alt+Up Arrow or Alt+Down Arrow, respectively
259
Day view Change an appointment's start or end time.
With the cursor in the appointment, Alt+Shift+Up Arrow or Alt+Shift+Down Arrow, respectively
260
Move selected item to the same day in the next week.
Alt+Down Arrow
261
Move selected item to the same day in the previous week.
Alt+Up Arrow
262
Week view Go to the start of work hours for the selected day.
Home
263
Week view Go to the end of work hours for the selected day.
End
264
Week view Go up one page view in the selected day.
Page Up
265
Week view Go down one page view in the selected day.
Page Down
266
Week view Change the duration of the selected block of time.
Shift+Left Arrow, Shift+Right Arrow, Shift+Up Arrow, or Shift+Down Arrow; or Shift+Home or Shift+End
267
Month view Go to the first day of the week.
Home
268
Month view Go to the same day of the week in the previous page.
Page Up
269
Month view Go to the same day of the week in the next page.
Page Down
270
Go to the first day of the current week.
Alt+Home
271
Go to the last day of the current week.
Alt+End
272
Go to the same day in the previous week.
Alt+Up Arrow
273
Go to the same day in the next week.
Alt+Down Arrow
274
Select a specific card in the list.
One or more letters of the name that the card is filed under or the name of the field that you are sorting by
275
Select the previous card.
Up Arrow
276
Select the next card.
Down Arrow
277
Select the first card in the list.
Home
278
Select the last card in the list.
End
279
Select the first card on the current page.
Page Up
280
Select the first card on the next page.
Page Down
281
Select the closest card in the next column.
Right Arrow
282
Select the closest card in the previous column.
Left Arrow
283
Select or cancel selection of the active card.
Ctrl+Spacebar
284
Extend the selection to the previous card and cancel selection of cards after the starting point.
Shift+Up Arrow
285
Extend the selection to the next card and cancel selection of cards before the starting point.
Shift+Down Arrow
286
Extend the selection to the previous card, regardless of the starting point.
Ctrl+Shift+Up Arrow
287
Extend the selection to the next card, regardless of the starting point.
Ctrl+Shift+Down Arrow
288
Extend the selection to the first card in the list.
Shift+Home
289
Extend the selection to the last card in the list.
Shift+End
290
Extend the selection to the first card on the previous page.
Shift+Page Up
291
Extend the selection to the last card on the last page.
Shift+Page Down
292
Move to the next field and control.
Tab
293
Move to the previous field and control.
Shift+Tab
294
Close the active card.
Enter
295
Add a line in a multiline field.
Enter
296
Move to the beginning of a line.
Home
297
Move to the end of a line.
End
298
Move to the beginning of a multiline field.
Page Up
299
Move to the end of a multiline field.
Page Down
300
Move to the previous line in a multiline field.
Up Arrow
301
Move to the next line in a multiline field.
Down Arrow
302
Move to the previous character in a field.
Left Arrow
303
Move to the next character in a field.
Right Arrow
304
Timeline view (Tasks) Select the previous item.
Left Arrow
305
Timeline view (Tasks) Select the next item.
Right Arrow
306
Timeline view (Tasks) Select several adjacent items.
Shift+Left Arrow or Shift+Right Arrow
307
Timeline view (Tasks) Select several nonadjacent items.
Ctrl+Left Arrow+Spacebar or Ctrl+Right Arrow+Spacebar
308
Timeline view (Tasks) Open the selected items.
Enter
309
Timeline view (Tasks) Select the first item on the timeline (if items are not grouped) or the first item in the group.
Home
310
Timeline view (Tasks) Select the last item on the timeline (if items are not grouped) or the last item in the group.
End
311
Timeline view (Tasks) Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group.
Ctrl+Home
312
Timeline view (Tasks) Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group.
Ctrl+End
313
Expand the group.
Enter or Right Arrow
314
Collapse the group.
Enter or Left Arrow
315
Select the previous group.
Up Arrow
316
Select the next group.
Down Arrow
317
Select the first group on the timeline.
Home
318
Select the last group on the timeline.
End
319
Select the first item on screen in an expanded group or the first item off screen to the right.
Right Arrow
320
Move back in increments of time that are the same as those shown on the time scale.
Left Arrow
321
Move forward in increments of time that are the same as those shown on the time scale.
Right Arrow
322
Switch between active view, To-Do Bar, Search and back to active view.
Tab and Shift+Tab
